Finance And Payroll Specialist

Terra Remote Sensing; Victoria; Hybrid; CAD 65,000 - 78,000; Full time

Benefits offered by this job

Paid sick days

Vacation days

Wellness allowance

Tuition reimbursement

Benefits

EOT after one year

Job summary

Terra Remote Sensing, a Canadian geospatial services provider, seeks a Finance and Payroll Specialist to handle end-to-end payroll across multi-provincial and US operations, and support day-to-day accounting. This hybrid, full-time role collaborates with the Controller, HR, and leadership to ensure accurate payroll and robust financial reporting.

The ideal candidate has 5+ years in payroll and accounting, advanced Excel and Power BI skills, and experience with ADP, Ceridian, or Rippling.

Qualifications

• Degree or diploma in Accounting, Finance, Commerce, or a related discipline.
• 5+ years of combined experience in payroll and accounting.
• Pursuing or completion of CPA designation is preferred.
• Advanced MS Excel capabilities, Power BI for reporting and analysis and comfortable working with a variety of accounting systems and software.
• Experience with advanced payrolls/HRIS software systems like ADP, Ceridian, or Rippling is required.
• PCP designation is a preferred asset.
• This role requires strong written and verbal English communication skills to effectively collaborate with clients, vendors, and team members.
• A proven ability to identify issues and make recommendations to course correct.
• Able to manage competing deadlines in a demanding environment.
• Quick to learn new systems and processes, with an openness to feedback and direct communication.
• Experience with multi-provincial and/or U.S. payroll is preferred.
• Proven experience with ways to automate processes that benefit the business, employees, save time and money.
• A keen ability for reporting and analyzing information.

Responsibilities

• Payroll processing across multiple provinces and states for salaried and hourly employees.
• Manage payroll changes related to compensation updates, new hires, terminations and ROEs.
• Audit timecards for completeness and manager approvals prior to payroll close.
• Monitor overtime calculations and labour costs, provide insights to management.
• Ensure benefits premiums and other deductions are correct.
• Process off-cycle runs and termination payments in compliance with Employment Standards Act or state regulations.
• Process payroll reimbursements and staff expenses.
• Suggest efficiencies in accounting workflows to maximize productivity.
• Audit and reconcile payroll liability accounts to GL and produce payroll journals.
• Ensure remittances and payroll taxes are processed to meet deadlines.
• Lead the annual T4 preparation process, reconciling boxes against payroll registers.

Skills

English communication

Deadline management

Analytical reporting

Problem solving

Learning agility

Team collaboration

Education

Accounting/Finance degree

CPA designation in progress

Tools

MS Excel

Power BI

ADP

Ceridian

Rippling

Job description

Career Opportunity:Finance and Payroll Specialist

Terra Remote Sensing provides international geospatial data acquisition, processing and analysis for projects across terrestrial, marine, freshwater and transitional environments. We are committed to developing strong, long-term relationships with our clients, offering world-class expertise in airborne mapping, hydrographic charting, marine geophysics, and geomatics support services. We are a proudly employee-owned organization, focused on long-term growth and shared prosperity with a company culture that supports safety, innovation, learning, diversity, and teamwork.

Position Overview

This role is a key part of the operational team and participates in day-to-day accounting activities, financial reporting, and payroll processing in support of Canadian and US operations. The right candidate can meet deadlines while multi-tasking in a dynamic work environment. This role works closely with several key business colleagues’ including the Controller, HR, and leadership team. This is a terrific opportunity for someone who wants to learn about state-of-the-art technologies while broadening their breadth of accounting and finance experience.

Responsibilities

Reporting to the President, this position includes the following responsibilities (but are not limited to:)

Payroll Processing:

• Process full-cycle semi-monthly payroll across multiple provinces and states for salaried and hourly employees, ensuring accuracy and on-time payment.
• Manage payroll side changes related to compensation updates, new hires, terminations, and Records of Employment.
• Audit timecards for completeness and manager approvals prior to each payroll close.
• Monitor and audit overtime calculations, labour costs and provide insights to management as needed.
• Ensure benefits premiums and other deductions are correct and up to date.
• Calculate and process off cycle runs including termination payments and pay corrections in compliance with the applicable provincial Employment Standards Act or US state regulations.
• Process payroll reimbursements and staff expenses.
• Recommend and implement efficiencies in the Accounting workflows to ensure productivity is maximized.
• Audit and reconcile payroll liability accounts to the general ledger for each pay period and produce payroll journal entries and variance reports for month-end close.
• Ensure remittances, workers compensation premiums and payroll taxes are processed to meet deadlines.
• Lead the annual T4 preparation process, reconciling all applicable boxes against payroll registers and benefit summaries prior to filing.

Accounting Duties

• Function as a support for accounts receivable functions, including assisting with invoice preparations, posting receipts, and monitoring outstanding balances to ensure timely collections.
• Process invoices, ensure proper coding, and prepare vendor payments.
• Ensure all cash receipts have been matched and posted.
• Collaborate with the Controller to complete month-end close activities, including preparing journal entries, accruals, and supporting documentation as needed.
• Reconcile bank accounts, credit card statements, and intercompany balances, promptly investigating and resolving discrepancies.
• Contribute to budget tracking and variance analysis by providing information and assisting department managers as required.
• Provide data for month-end financial analysis, budgeting, and cash flow forecasting.
• Provide ad hoc reporting support as required.

Job Requirements

• Degree or diploma in Accounting, Finance, Commerce, or a related discipline.
• 5+ years of combined experience in payroll and accounting.
• Pursuing or completion of CPA designation is preferred.
• Advanced MS Excel capabilities, Power BI for reporting and analysis and comfortable working with a variety of accounting systems and software.
• Experience with advanced payrolls/HRIS software systems like ADP, Ceridian, or Rippling is required.
• PCP designation is a preferred asset.
• This role requires strong written and verbal English communication skills to effectively collaborate with clients, vendors, and team members.
• A proven ability to identify issues and make recommendations to course correct.
• Able to manage competing deadlines in a demanding environment.
• Quick to learn new systems and processes, with an openness to feedback and direct communication.
• Experience with multi-provincial and/or U.S. payroll is preferred.
• Proven experience with ways to automate processes that benefit the business, employees, save time and money.
• A keen ability for reporting and analyzing information.
• Ability to work evening and weekend shifts on occasion.

Job Classification

Location: Mills Rd, North Saanich. This role may be eligible for hybrid work according to the Remote Work/ Work from Home policy.

Job type: Full-time 40 hours per week

Paid sick days, vacation days, wellness allowance, tuition reimbursement, and benefits. Participation in TRSI's EOT after one year of full-time employment.

Wage: $65,000 to $78,000 per year. This position is eligible for overtime.

Additional Information

Terra is an equal opportunity employer, committed to the principle of equity, diversity, and inclusion in employment.