Finance and Administrative Coordinator

Ijm; Mississauga; Hybrid; CAD 50,000 - 55,000; Full time

Job summary

IJM in Mississauga, ON is seeking a Finance and Administrative Coordinator to manage donor data, support finance administration, and coordinate office operations in a hybrid role.

The role requires 1-2 years of data entry and financial admin experience, strong Excel skills, and familiarity with Salesforce. You will reconcile donations, assist with month-end processes, vendor management, and general admin duties.

Qualifications

• 1-2 years of experience in data entry and financial administration.
• Proficiency with Salesforce data management and Excel pivot tables.
• Experience with month-end close, reconciliations and vendor management.
• Strong proficiency in Microsoft Office applications (Word/Excel).

Responsibilities

• Documentation, Reporting, & Data Management; track errors in Salesforce data and work with the Salesforce team to resolve data problems.
• Finance Administration: reconcile monthly Salesforce donation information with accounting software; support vendor management and compliance with procedures.
• Operations and Administrative Support: act as point of contact for property management and vendors; manage office supplies inventory.

Skills

Data management

Salesforce

Excel

Financial administration

Month-end close

Reconciliations

Vendor management

Audit support

Office operations

Data entry

Data quality

Tools

Salesforce

Microsoft Excel

Microsoft Word

Accounting software

Job description

The Finance and Administrative Coordinator supports accurate donor data management, financial administration, and office operations.

Pay: $50,000.00-$55,000.00 per year

Work Location: Hybrid remote in Mississauga, ON

Key Result Areas

• Data Management: Contribute to ensuring Salesforce data is accurate and current. (20%)
• Finance Administration: Ensure accuracy with reconciliations, month-end close, statutory and tax filings, payment processing, vendor management, and audit support. (60%)
• Operations Support: Support office operations including vendor coordination, phone reception, and general administrative support. (20%)

Roles and Responsibilities

Documentation, Reporting, & Data Management Tracking errors and inconsistencies in Salesforce data and engaging the IJM Global Technology Services Salesforce team to resolve errors or data problems. Finance Administration Support Collaborating with the Director of Finance to reconcile monthly Salesforce donation information with accounting software. Support vendor management and compliance with all vendor procedures. Operations and Administrative Support Point of contact for property management and administrative vendors and manage the inventory of office supplies.

1-2 years of experience in data entry and financial administration.

Technical Competencies

Strong proficiency in Microsoft Office applications, including Word and Excel, with advanced Excel skills such as pivot tables, formulas, and data analysis.