Finance and Administration Officer

Oceana; Toronto; Hybrid; CAD 60,000 - 70,000; Full time

Benefits offered by this job

Health and dental coverage

Paid time off

Job summary

Oceana Canada is seeking a Finance and Administration Officer for its Toronto-based operations team. This permanent, full-time role supports bookkeeping, revenue processing, HR tasks, and office administration across in-office and remote environments, including procurement, safety compliance, and basic IT support.

You will report to the Director of Finance and Administration. This position calls for 1–2 years of related experience in nonprofit finance, strong data entry and analytical skills,

Qualifications

• 1–2 years of related working experience in nonprofit finance or accounting.
• Strong data entry, analytical, and problem‑solving skills.
• Detail‑oriented with excellent organizational abilities and ability to manage multiple priorities.
• Proficiency in Microsoft Excel, Word, Outlook; accounting software experience preferred.
• Strong written and verbal communication skills; ability to maintain confidentiality.

Responsibilities

• Assist with accounts payable and expense reports, and processing payments.
• Record donations in Salesforce and manage bank deposits timely.
• Support the annual external audit of the organization.
• Assist with donor receipts and refunds as needed.
• Maintain financial records (electronic & paper) and ensure regulatory compliance.
• Coordinate HR tasks including recruitment, onboarding, and staff meetings.
• Oversee office operations for Toronto, including procurement, mail, facilities, safety compliance, and basic IT support.

Skills

Data entry

Attention to detail

Analytical skills

Communication

Teamwork

Education

Tools

Salesforce

Engaging Network

NetSuite

Excel

Microsoft Office

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Finance and Administration Officer

Canada Regular Toronto, Canada, Toronto, ON, CA

3 days ago Requisition ID: 1683

Salary Range: CA$60,000.00 To CA$70,000.00 Annually

Department: Operations

Type: Regular, Full-Time

Expected Start Date: January 2027

Reports to: Director of Finance and Administration

Location: Toronto, ON (Hybrid)

Salary Range: $60,000 - 70,000 Annually

Summary

Oceana Canada was established as an independent charity in 2015 and is part of the largest international advocacy group dedicated solely to ocean conservation. Oceana Canada has successfully campaigned to ban plastic pollution, end the shark fin trade, make rebuilding depleted fish populations the law, improve the way fisheries are managed and protect marine habitat. Canada has the longest coastline in the world, with an ocean surface area of 7.1 million square kilometres, or 70 per cent of its landmass. Oceana Canada believes that Canada has a national and global obligation to manage our natural resources responsibly and help ensure a sustainable source of protein for the world’s growing population. Oceana Canada works with civil society, academics, fishers, Indigenous Peoples and the federal government to return Canada’s formerly vibrant oceans to health and abundance. By restoring Canada’s oceans, we can strengthen our communities, reap greater economic and nutritional benefits, and protect our future.

Oceana Canada is seeking a Finance and Administration Officer for its Toronto-based operations team, reporting to the Director of Finance and Administration. You will support bookkeeping, revenue processing, and HR tasks, and manage office administration across physical and remote environments, including procurement, mail, facilities, safety compliance, and basic IT support. You will also coordinate sustainability reporting and cross-functional initiatives in a supportive environment to build your skills in finance, administration, and HR.

This role calls for strong attention to detail, sound judgment, and discretion, along with the ability to collaborate across a mission-driven organization and to manage multiple responsibilities while meeting tight deadlines.

Principal duties and responsibilities

• Assist with accounts payable, including invoicing, expense reports, and payment
• Perform accounts receivable including the recording of donations in Salesforce, and perform bank deposits on a timely basis
• Support with the annual external audit of the organization
• Assist with small donor payment issues including issuing refunds
• Draft donor receipts for payments, as needed
• Maintain financial records (electronic & paper)
• Ensure compliance with internal policies and regulations
• Other financial duties and project work as assigned

Human Resources

• Assist in coordinating activities related to employee orientations and all staff meetings
• Assist with recruitment, onboarding, and offboarding tasks
• Manage employees perks program including Perkopolis

Office Administration

• Manage daily operations of physical and remote offices
• Manage routine procurement and inventory of office supplies for Toronto
• Manage mail distribution (incoming and outgoing) for general admin
• Maintain internal local staff directory and ensure it’s updated in a timely manner
• Liaise with building management to support office-related matters, including maintenance requests
• Maintain and update Oceana Canada’s emergency manual under the oversight of the Director of Finance and Administration
• Ensure safety regulations and procedures are implemented and adhered to
• Main point of contact for preparation and submission of reports related to emissions and plastic-free supply initiatives
• Act as the primary point of contact for country-level systems and tools
• Provide basic IT support in coordination with the outsourced service provider
• Perform other duties as assigned

Requirements

• 1 to 2 years of related working experience, preferably with strong knowledge of bookkeeping and financial processes in the non-profit sector
• Strong data entry, mathematical, analytical, and problem-solving skills
• Detail-oriented with excellent organizational skills and the ability to manage multiple priorities and deadlines
• Proficiency in Microsoft Office, including intermediate Excel, Word, and Outlook; accounting software experience preferred
• Strong written, verbal, interpersonal, and customer service skills
• Self-motivated, proactive, dependable, and able to work collaboratively in a flexible team environment
• High level of confidentiality, discretion, and diplomacy
• Experience with Salesforce, Engaging Network, and NetSuite is an asset

This is a permanent full-time position that comes with a comprehensive and generous benefits package, including paid time off, health and dental coverage. This is a hybrid remote role, with in-office collaboration on Tuesdays, Wednesdays, and Thursdays, offering a great balance of flexibility and team engagement.

Oceana Canada is an equal opportunity employer. In accordance with the Accessibility for Ontarians with Disabilities Act, support will be provided in the recruitment process and accommodations for disabilities will be provided on request wherever appropriate. All offers of employment are conditional upon the successful completion of reference checks and a criminal background check.

While we thank all candidates for their interest, only those short-listed will be contacted.