Finance Analyst

Nucleus Independent Living; Oakville; On-site; CAD 60,000 - 90,000; Full time

Job summary

Nucleus Independent Living in Mississauga Halton region seeks a Financial Analyst to support the Finance team with accounting, payroll, and financial reporting. You will coordinate software implementations, run month-end processes, and ensure accurate records across payroll and remittances.

Responsibilities include preparing financial packages, reconciling expenditures, and assisting with statutory remittances.

Qualifications

• Enrolled in Accounting, Business Administration, Commerce or equivalent program is required.
• Strong knowledge of Generally Accepted Accounting Principles (GAAP).
• Ideally experience in a non-profit environment and in a financial function with strong emphasis in financial operations and payroll
• Good understanding of Information Technology and systems operations
• Experience with QuickBooks and ADP, and Share Point an asset.
• Strongly proficient computer skills with Microsoft products including Word, Excel and Outlook required
• Knowledge of financial reporting and funding formulas in a Not For Profit organization an asset
• Ability to multi-task, manage and meet timelines, and work well under pressure
• Able to interact with employees of all levels in a positive and professional manner
• Ability to explain technical concepts and theories to non-technical audiences.
• High degree of resourcefulness, flexibility, and adaptability.
• Excellent and professional communications skills, both verbal and written. Command of the English language is fluent and clearly understood.
• Solid analytical ability. Efficient and effective at solving problems and making decisions in a timely manner
• Able to build trusting relationships by demonstrating excellent listening skills, patience, and understanding.
• Ensure the safety and soundness of all accounting practices within an Enterprise Risk Management Framework
• Respond to ad-hoc requests for data and reports in a knowledgeable and flexible manner
• Passionate about delivering excellent customer service; professional image and presentation and strong communication abilities

Responsibilities

• Financial Planning and Analysis Prepare month/quarter/year-end financial packages (financial and statistical) for peer groups and the senior leadership team.
• Reconcile, analyze and monitor all operational spending, including providing monthly reports of expenditures against budget allocation on request.
• Program regular and run and issue ad hoc, monthly quarterly and annual reports including fiscal year end processing
• Assisting with monthly provincial and federal statutory remittances, and garnishments.
• Payroll, Pension and Benefit Administration Responsible for supporting ADP in processing and administration of payroll for all employees, while auditing payroll processing reports for accuracy
• Ensuring administration of all wages in accordance with the Organization's payroll schedule and two Collective Agreements.
• Ensure data is provided to ADP for timely and accurate adjustments to be performed in an accurate and timely manner
• Support People and Culture in creation of new hire profile in ADP and program appropriate deductions for statutory provincial and federal remittances, pension contributions, benefit premiums and any garnishments
• Prepare journal entries and forms such as records of employment, income tax forms, and remittance
• Address escalated inquiries from employees and supervisors about pay deposit
• Oversee and support ADP in administration of ROE issuance, year end adjustments, tax forms and T4's.
• Ensure remittances for monthly payments for WSIB, EHT, benefits and pension plans.
• Maintain up to date payroll records.

Skills

GAAP knowledge

Non-profit experience

QuickBooks

ADP

SharePoint

Excel

Outlook

Strong communication

Analytical thinking

Problem solving

Education

Accounting/Business Administration/Commerce program

Tools

QuickBooks

ADP

SharePoint

Job description

Nucleus Independent Living is an innovative and learning organization, focused on providing exceptional, culturally-sensitive care to residents in the Mississauga Halton community to enable frail seniors and adults living with physical disabilities to live their best life independently, at home. Our highly committed staff embody our ICCARE values of Innovation, Compassion, Collaboration, Accountability, Respect, and Excellence in the delivery of personalized care, where every person's experience is exceptional, every time. We are committed to creating a safe environment where you feel heard, valued for the work you do, able to grow and learn, and make a difference to every person you touch.

POSITION SUMMARY

Reporting to the Controller, this position is responsible for providing support for Finance team, including accounting, payroll, financial. The Financial Analyst is also responsible for the support implementation and maintenance of assigned software applications and other projects. Responsible for the coordination and performance of the accounting and financial reporting activities of the organization to ensure that the financial information and records, administrative functions and day-to-day requirements are accurate and current.

POSITION RESPONSIBILITIES

• Financial Planning and Analysis Prepare month/quarter/year-end financial packages (financial and statistical) for peer groups and the senior leadership team.
• Reconcile, analyze and monitor all operational spending, including providing monthly reports of expenditures against budget allocation on request.
• Program regular and run and issue ad hoc, monthly quarterly and annual reports including fiscal year end processing
• Assisting with monthly provincial and federal statutory remittances, and garnishments.
• Payroll, Pension and Benefit Administration Responsible for supporting ADP in processing and administration of payroll for all employees, while auditing payroll processing reports for accuracy
• Ensuring administration of all wages in accordance with the Organization's payroll schedule and two Collective Agreements.
• Ensure data is provided to ADP for timely and accurate adjustments to be performed in an accurate and timely manner
• Support People and Culture in creation of new hire profile in ADP and program appropriate deductions for statutory provincial and federal remittances, pension contributions, benefit premiums and any garnishments
• Prepare journal entries and forms such as records of employment, income tax forms, and remittance
• Address escalated inquiries from employees and supervisors about pay deposit
• Oversee and support ADP in administration of ROE issuance, year end adjustments, tax forms and T4's.
• Ensure remittances for monthly payments for WSIB, EHT, benefits and pension plans.
• Maintain up to date payroll records.

OTHER RESPONSIBILITIES

• Demonstrate Service Excellence in daily interaction with internal and external stakeholders
• Adhere to Nucleus Code of Conducts
• Performs other related duties as assigned

SKILLS AND QUALIFICATIONS

• Enrolled in Accounting, Business Administration, Commerce or equivalent program is required.
• Strong knowledge of Generally Accepted Accounting Principles (GAAP).
• Ideally experience in a non-profit environment and in a financial function with strong emphasis in financial operations and payroll
• Good understanding of Information Technology and systems operations
• Experience with QuickBooks and ADP, and Share Point an asset.
• Strongly proficient computer skills with Microsoft products including Word, Excel and Outlook required
• Knowledge of financial reporting and funding formulas in a Not For Profit organization an asset
• Ability to multi-task, manage and meet timelines, and work well under pressure
• Able to interact with employees of all levels in a positive and professional manner
• Ability to explain technical concepts and theories to non-technical audiences.
• High degree of resourcefulness, flexibility, and adaptability.
• Excellent and professional communications skills, both verbal and written. Command of the English language is fluent and clearly understood.
• Solid analytical ability. Efficient and effective at solving problems and making decisions in a timely manner
• Able to build trusting relationships by demonstrating excellent listening skills, patience, and understanding.
• Ensure the safety and soundness of all accounting practices within an Enterprise Risk Management Framework
• Respond to ad-hoc requests for data and reports in a knowledgeable and flexible manner
• Passionate about delivering excellent customer service; professional image and presentation and strong communication abilities

SPECIAL CONDITIONS

• A Criminal Record Check and credential verification, as applicable, will be conducted
• Flexibility required to occasionally work extended hours and weekends, as the need arises.

WORK ENVIRONMENT

• Special Equipment – office phones, computers, printers, photocopier and other office equipment, cell phone
• Sitting, standing, walking, moderate lifting
• Work is conducted in an open office environment
• Smoking is not permitted in the office areas. Smoking areas are designated according to the policy of the building.
• Nucleus Independent Living has a scent-free environment policy.
• No hazardous materials other than normal/usual household cleaning supplies are used.