Finance Administrator M/F

VINCI Construction; Saskatoon; On-site; CAD 48,000 - 62,000; Full time

Job summary

VINCI Construction Canada is seeking a Finance Administrator to join the finance team. You will manage high-volume AP, ensure accurate coding, and support month-end closing with a focus on internal controls and GST/PST compliance.

You should have 2+ years of AP experience, familiarity with construction billing, and strong Excel/Office skills. This role offers varied duties from processing payments to vendor inquiries and audit documentation, with emphasis on accuracy, organization, and problem

Qualifications

• Minimum 2 years of accounts payable experience, preferably within the construction industry.
• Knowledge of construction billing, subcontractor management, holdbacks, and project costing is asset.
• Familiar with accounting software; proficient using Microsoft Excel, Outlook and Word.
• Strong attention to detail and accuracy; ability to take initiative and communicate effectively.

Responsibilities

• Process a high volume of vendor and subcontractor invoices accurately and efficiently.
• Match invoices to purchase orders, contracts, and receiving documentation.
• Verify coding and obtain appropriate approvals before processing payments.
• Prepare and process cheque runs, electronic payments, and wire transfers.
• Reconcile vendor statements and resolve discrepancies in a timely manner.
• Maintain accurate vendor records, including tax and banking information.
• Monitor aging reports and ensure payments are made according to terms.
• Assist with month-end closing activities, accruals, and account reconciliations.
• Process employee expense reports and corporate credit card transactions.
• Respond to vendor inquiries professionally and promptly.
• Support audit requests and provide required documentation.
• Assist with continuous improvement of accounts payable processes and internal controls.
• Ensure compliance with GST/PST requirements and company policies.

Skills

Attention to detail

Strong communication

Organizational skills

Analytical thinking

Education

Post-secondary education asset

Tools

Accounting software

Microsoft Excel

Outlook

Word

Job description

Job Summary

We are seeking a detail-oriented and organized Finance Administrator to join our finance team. The ideal candidate will be responsible for managing financial transactions, maintaining accurate records, and supporting various accounting functions using a range of accounting software. We are looking for someone who loves variety, ingenuity, and creative problem solving. Our ideal candidate will have strong communication, organization, and computer skills (Excel, Outlook, Word). You will need a minimum of three to five years of experience. Post-secondary education is regarded as an asset. Significant previous experience will be taken into consideration.

Responsibilities

• Process a high volume of vendor and subcontractor invoices accurately and efficiently.
• Match invoices to purchase orders, contracts, and receiving documentation.
• Verify coding and obtain appropriate approvals before processing payments.
• Prepare and process cheque runs, electronic payments, and wire transfers.
• Reconcile vendor statements and resolve discrepancies in a timely manner.
• Maintain accurate vendor records, including tax and banking information.
• Monitor aging reports and ensure payments are made according to agreed terms.
• Assist with month-end closing activities, accruals, and account reconciliations
• Process employee expense reports and corporate credit card transactions.
• Respond to vendor inquiries professionally and promptly.
• Support audit requests and provide required documentation.
• Assist with continuous improvement of accounts payable processes and internal controls.
• Ensure compliance with company policies, GST/PST requirements, and applicable regulations.
• Demonstrating high attention to detail, strong analytic and problem-solving skills, and ability to multi task

RequirementsEducation is considered an asset in the field of business/finance/accounting or related fieldMinimum 2 years of accounts payable experience, preferably within the construction industry.Knowledge of construction billing, subcontractor management, holdbacks, and project costing is considered an asset.Familiar using accounting softwareProficient using Microsoft Excel, Outlook, and WordStrong attention to detail and accuracyAbility to take initiative with excellent communication skills