Finance Administrator (Co-op)

Dls Technology Corporation; Ottawa; On-site; CAD 40,000 - 70,000; Full time

Job summary

An established industry player is on the lookout for a Finance Administrator (Co-op) to join their dynamic team in Ottawa. This exciting role involves managing essential accounting functions, including accounts receivable and payable, payroll assistance, and financial reporting. The ideal candidate will thrive in a fast-paced environment, showcasing strong analytical skills and attention to detail. With a focus on professional growth, this opportunity offers hands-on training and the chance to work on innovative projects in a supportive atmosphere. If you're a motivated individual eager to contribute to a growing company, this position is perfect for you.

Qualifications

• Currently pursuing a Bachelor's degree in Accounting or Finance.
• Strong analytical skills and attention to detail are essential.
• Proficient in Microsoft Office with advanced Excel skills.

Responsibilities

• Manage day-to-day accounting activities including accounts payable and receivable.
• Assist in payroll, financial report preparation, and budgeting.
• Ensure compliance with accounting regulations and identify automation opportunities.

Skills

Analytical Skills

Attention to Detail

Time Management

Problem-Solving

Communication Skills

Teamwork

Education

Bachelor's degree in Accounting

Bachelor's degree in Finance

Tools

Microsoft Office

Sage 50

Sage Intacct

Oracle NetSuite

Power BI

Tableau

Job description

Finance Administrator (Co-op)

Company: DLS Technology Corporation
Office Location: Ottawa, Ontario

We are looking for a Finance Administrator (Co-op) to join our rapidly growing team.

Reporting to the Finance and Operations Manager, you will manage the day-to-day accounting and finance activities including accounts receivable, accounts payable, and account reconciliations. You will assist in payroll, financial report preparation, cash flow forecasting, and budgeting.

The ideal candidate for this position is organized, has strong time management skills, is detail-oriented, works well in a team, and is a self-motivated individual who can work in a fast-paced environment. If you are a deadline-driven professional with a strong attention to detail and background in accounting, we want to hear from you!

Responsibilities include but are not limited to:

A. Accounting & Finance:

• Maintain posting of day-to-day financial transactions to support performance tracking and decision-making.
• Post supplier invoices, expense reports, and payments.
• Track Accounts Receivable and Accounts Payables.
• Prepare corporate credit card processing, reconciliations, journal entries, and ledger posting.
• Maintain and reconcile subledger and GL accounts, prepare bank reconciliations, and manage accrued liabilities.
• Assist in employee payroll preparation and payment.
• Assist with sales commission report preparation and payment.
• Assist in the preparation of financial reports, budget reports, sales reports, etc.
• Prepare for government remittances for payroll, GST/PST, EHT, WSIB, and similar forms.
• Monitor foreign exchange rate.
• Track internal subscription renewal and payments.
• Assist internal purchase request forms process.
• Assist in preparing government funding program responses and claims.
• Ensure compliance with legal, regulatory, and company procedures in accounting activities and reporting.
• Identify opportunities to automate and streamline accounting operations.
• Handle other responsibilities and special projects, as required.

B. Relationship Management:

• Assist financial analysis for sales opportunities and prepare DLS quotes for clients.
• Prepare and submit supplier purchase orders to vendors and distributors.
• Prepare and submit client invoices and maintain a strong relationship with our clients’ A/P representatives.
• Contribute and maintain database information for opportunity renewals and closing sales in CRM.

REQUIREMENTS:

• Currently pursuing a Bachelor's degree in Accounting, Finance, or a related field from a recognized college or university.
• Comprehensive knowledge of and ongoing awareness of accounting principles and government regulations governing business accounting and taxation rules.
• Strong analytical skills with attention to detail.
• Ability to effectively meet multiple deadlines and manage multi-task activities.
• Proficient problem-solving skills.
• Excellent communication skills (both written & oral) and strong teamwork.
• Proficient in Microsoft Office (Word, Outlook, Teams), with advanced Microsoft Excel skills.

Assets:

• Prior academic or internship experience in Accounting or Finance is an asset, preferably in small to medium-sized businesses.
• Experience with financial software tools such as Sage 50, Sage Intacct, or Oracle NetSuite is desirable.
• Familiarity with business intelligence tools such as Power BI and Tableau is desirable.

POSITION HIGHLIGHTS

• Start Date: January 2025
• Sector: Private
• Open positions: 1
• Location: Ottawa, on-site
• Job Type: Full-time (Co-op)
• Work Term: Min. 8 months work term.
• Language Requirements: English
• Security Clearance: Reliability Status cleared or eligible for Reliability Status clearance.

Who We Are
Recognized as one of Canada's Top 500 Growing and Growth 400 companies, DLS Technology Corporation is a leading solutions integrator and service provider with an extensive cybersecurity research and development practice. DLS is a fast-paced high-growth work environment, with tremendous learning and advancement potential. DLS provides hands-on training and an opportunity to work on some of the most interesting and cutting-edge projects in this fast-paced industry, providing ample opportunities for employees to grow and achieve their career goals. DLS will also support technical certifications for our key partners.

How to apply: submit your resume, with your desired salary info to https://careers.dlstech.com/#/jobs/2960 or submit to [e-mail]

*Thank you to all applicants; however, only candidates selected for an interview will be contacted.