Finance Administrator

Acuren; Fort Saskatchewan; On-site; CAD 40,000 - 80,000; Full time

Job summary

An innovative company is seeking a Finance Admin to join their dynamic team in Fort Saskatchewan. This role offers opportunities for individual growth and learning while contributing to essential payroll and invoicing processes. The ideal candidate will thrive in a high-volume environment, showcasing strong skills in MS Word and Excel, along with excellent communication and relationship-building abilities. As a recognized employer in Canada, the company values its people and offers a comprehensive benefits package, including paid time off and career advancement opportunities. Join this forward-thinking organization and make an impact in your career.

Benefits

Paid Time Off

Employer-Paid Benefits

RRSP with Company Match

Tuition Grants

Discounted Fitness Memberships

Insurance Options

Employee Assistance Programs

Qualifications

• Minimum 3 years of related work experience required.
• Strong proficiency in MS Word and Excel essential for the role.

Responsibilities

• Process payroll and invoicing accurately and efficiently.
• Manage client PO spend and submit invoices for review.
• Perform various administrative tasks as needed.

Skills

MS Word

MS Excel

Accounting Systems

Communication Skills

Relationship Building

High-Volume Processing

Job description

Position Summary

Acuren is currently recruiting for a Finance Admin in Fort Sask AB. If you are seeking a dynamic environment with opportunities for individual growth and learning, this is for you.

Responsibilities

1. Payroll

• Receive daily time sheets submitted by site, technicians, or supervisors.
• Enter time sheets into the system (payroll & invoicing) daily, in accordance with system entry periods.
• Perform weekly payroll checks for all time sheets.
• Export system data for the current pay period for all sites.
• Review the Weekly Time sheet tab for each employee against physical DTRs.
• Check dates, billable hours, non-billable hours, shifts, expenses, job numbers.
• Save payroll reviews to the appropriate folder for audit control.

1. Invoicing

• Enter all costs into client systems as required.
• Track client PO spend for ongoing projects.
• Provide costing/PO spend details to clients as needed.
• Follow up on unsigned DTRs and PO increases.
• Submit invoice packages for review.
• Post invoice batches in MAS by end of day.
• Enter invoices into third-party portals and monitor approval status.
• Report unbilled revenue at month-end.

1. Other Administrative Tasks

• Open jobs in the system.
• Code third-party invoices and submit to Accounts Payable.
• Request system rate updates.
• Obtain contractual approvals prior to work commencement.
• Understand all contractual billing requirements per client.
• Perform other administrative duties as needed.

Requirements

• Minimum 3 years of related work experience.
• Strong proficiency in MS Word/Excel and general knowledge of accounting systems.
• Experience in accurate processing in high-volume environments.
• Professional relationship-building skills.
• Excellent oral and written communication skills.
• Experience in an industrial environment is an asset.

Benefits

Acuren values its people and offers a rapidly growing, innovative environment with diverse career paths. Our comprehensive benefits include paid time off, employer-paid benefits, RRSP with company match, tuition grants, discounted fitness memberships, insurance options, employee assistance programs, and more.

We are committed to a respectful workplace and provide opportunities for career advancement. Join us to contribute to our growth and success while developing your career.

Company Overview

Our strength lies in our core values: People First, Integrity Always, Pride In Our Work, and Growth Together. Recognized as one of Canada's Best Employers by Forbes 2024, Acuren provides technology-enabled asset protection solutions for critical infrastructures across various industries. We employ over 5,000 professionals dedicated to safety, quality, and technical excellence. We support accessibility accommodations upon request.