Finance Administrator

RECRUITMENT PARTNERS; Edmonton; On-site; CAD 45,000 - 75,000; Full time

Job summary

An established industry player is seeking a diligent Finance Administrator to enhance their billing processes. In this pivotal role, you will be the first point of contact for client invoicing inquiries, ensuring accuracy and promptness in billing. Your organizational skills will shine as you manage multiple tasks, from preparing invoices to maintaining detailed records. The ideal candidate will have a strong background in invoicing, a keen eye for detail, and exceptional communication skills. Join a dynamic team that values your contributions and offers a supportive environment for professional growth.

Qualifications

• 2+ years of experience in invoicing and billing.
• Strong computer skills with ERP systems and MS Office.
• Excellent attention to detail and communication skills.

Responsibilities

• Manage client invoicing questions and requests.
• Prepare and issue client invoices accurately and timely.
• Assist with accounts receivable collection efforts.

Skills

Invoicing

Customer Service

Data Entry

Attention to Detail

Problem Solving

Communication Skills

ERP Systems

MS Office Suite

Education

Business Diploma or Certificate

Tools

Financial System Software

Third-party Portals

Job description

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Finance Administrator

Category: Accounting / Finance
Location: Edmonton, AB
Work Type: Permanent / Full Time
Posted On: Dec 20, 2024

Description

Billing Specialist

Our client is searching for a Billing Specialist to join their team. This role will be responsible for managing competing administrative priorities and demonstrating excellent organizational and customer service skills. A successful candidate will work independently with both internal and external clients and will be expected to be proactive and prompt, seeking additional details and clarification through questioning and taking ownership of assigned duties.

Your success will be defined by your ability to:

1. Act as the administrative first point of contact for all client invoicing questions or requests for information.
2. Prepare and issue both regular monthly and one-time client invoices according to standard processes and contract specifications, ensuring verification of information for accuracy of billing information.
3. Ensure invoices are completed on a timely basis and as per contracted terms of agreements/purchase orders.
4. Enter invoices and complete data entry into the financial system.
5. Send invoices to clients via email or through various third-party portals.
6. Request the preparation of credit memos.
7. Work with the project manager to confirm milestones and deliverables have been met.
8. Prepare detailed backup to accompany invoices.
9. Maintain a monthly invoice register to track invoices issued.
10. Set up, manage, and maintain third-party portals for invoice upload and assist with disputed submissions.
11. Assist with accounts receivable collection efforts.
12. Monitor customer accounts to ensure invoices were received and entered in their financial system and payments are made on time.
13. Follow up and contact clients to collect on overdue invoices as needed.
14. Communicate any billing discrepancies or invoicing errors to finance and recommend process improvements to avoid future errors.
15. Open and close projects according to Project Initiation and Closure Forms.
16. Other financial administration duties, including reporting or reconciliations, as required.
17. Provide backup support including the preparation of expense claims.

Your strengths include:

1. Business Diploma or Certificate with 2+ years of experience in an invoicing and billing role or its equivalent.
2. Strong computer, software, and data entry skills (ERP systems and MS Office Suite).
3. Excellent attention to detail and a flexible approach to work responsibilities.
4. Strong verbal and written communication skills and proven customer service in dealing with colleagues and clients in a highly professional manner.
5. Strong problem-solving skills.

If you are interested in this role and meet the above criteria, please click the “Apply” button to send your resume directly to Lily Brooks.

Recruitment Partners Inc. is an Alberta-based, Alberta-focused recruitment firm dedicated to building long-term relationships while securing top talent for Alberta’s best employers. We are proud of our team of consultants, who come with practical business experience, a strong network of professional contacts, and are focused on what is best for both clients and candidates.

Contact us today – Your Search Partner – www.recruitmentpartners.ca