Finance Administrative Officer

St. Lawrence College; Kingston; Hybrid; CAD 37,000 - 53,000; Full time

Job summary

St. Lawrence College is seeking a detailed, customer‑oriented financial administrator to manage a broad range of financial activities.

You will handle procurement processes, journal entries, GL reconciliations and reporting for college programs, while supporting budgeting and financial analysis for management decisions. The role requires a 3-year diploma or degree in Business/Finance/Office Administration and 3+ years of applicable experience, with strong MS Office skills and solid accounting

Qualifications

• A minimum of a 3 year diploma or degree in Business, Finance or Office Administration.
• A minimum of 3 years practical experience in a detail oriented, customer service driven environment with specified timelines.
• Experience providing administrative and budget support services.
• Experience in the use and application of MS Office Suite.
• Understanding and comprehension of accounting principles and budget maintenance including experience with GL reports and payroll.
• Written and verbal communication skills.
• Data collection skills.
• Organizational skills.

Responsibilities

• The incumbent handles a broad scope of financial activities and analysis for College programs, including procurement, purchase requisitions, and P-Card reconciliations.
• Prepares journal entries, verifies fiscal records, reconciles general ledger accounts, and prepares internal/external reports to management and grant providers.
• Assists with budget preparation and performs financial analysis to support management decisions.
• Provides backup for salary/stat forms, employment authorizations, coding of P-Cards and expense forms as needed.

Skills

Administrative support

Communication skills

Data collection

Organizational skills

Attention to detail

Budgeting

MS Office Suite

Education

3-year diploma or degree in Business/Finance/Office Administration

Tools

MS Office

GL reports

Job description

Reporting to the Associate Director, Academic & Student Services Operations, the incumbent is responsible for a broad scope of financial activities and analysis related to College programs. These include procurement activities such as purchase requisitions and purchasing card reconciliations, preparing journal entries, verifying fiscal records, and reconciling general ledger accounts, and preparing internal and external reporting to College management, grant providers, etc. The incumbent assists with the preparation of budgets and is responsible for performing financial analysis to support management decision making. The incumbent also provides back up for other School activities such as preparation of salary and stats forms, employment authorizations, coding of P-Cards and expense forms, etc.

Qualifications

Education and Experience:

A minimum of a 3 year diploma or degree in Business, Finance or Office Administration.

A minimum of 3 years practical experience in a detail oriented, customer service driven environment with specified timelines.

Other Required Qualifications:

• Experience providing administrative and budget support services
• Experience in the use and application of MS Office Suite
• Understanding and comprehension of accounting principles and budget maintenance including experience with GL reports and payroll
• Written and verbal communication skills
• Data collection skills
• Organizational skills

The successful incumbent must have the ability to report to the work location and work temporarily from a remote location with reliable internet access, as approved by the College and in accordance with the college’s Telework Policy.

SaLary & Terms

• Support Group: Pay Band F
• Start Rate: $32.74/hour, plus 8% in lieu of vacation
• Posted Date: November 6, 2026
• Closing Date: November 12, 2026 (4:00 p.m.)

THIS IS A TERM BARGAINING UNIT POSITION

This posting is for an existing vacancy at St. Lawrence College. The College is committed to employment equity and diversity in the workplace. We encourage and welcome applications from members of the designated groups, including women, racialized minorities, Indigenous peoples, persons with disabilities and persons of any sexual orientation and identity. St. Lawrence College is committed to an inclusive, barrier-free selection process. SLC provides support in its recruitment processes to applicants with disabilities, including accommodation that takes into account an applicant's accessibility needs. Candidates requiring accommodation during the recruitment process are asked to contact Belonging, People & Culture at [e-mail] . To obtain a copy of this position vacancy or any of the position related documents in an alternate format please contact [e-mail] and our Talent Management Consultants will address your requests for accommodation confidentially.

This job opportunity is open to both internal and external applicants. Only those who are selected for an interview will be contacted.