Field Office Administrator: Highway & Bridge Projects

GHD; Whitby; On-site; CAD 81,000 - 121,000; Full time

Job summary

GHD in Ontario is seeking a Field Office Administrator to support contract administration on Highway/Road/Bridge construction projects.

You will work with QA Inspectors and Contract Administrators, handling daily inspections, document control, and payment-entry tasks, including use of the MTO Web-Based Contract Management System. Prior field office admin and scheduling software experience are assets.

Qualifications

• OACETT rcsi or rcca designation, or PEO EIT or P.Eng. designation.
• 3 years of experience as a Quality Assurance Inspector on MTO or Municipal Highway / Road / Bridge construction projects.
• Excellent working knowledge of Microsoft Word and Excel.
• Prior experience as a Field Office Administrator on MTO assignments is considered an asset.
• Prior experience with MTO’s Web-Based Contract Management System is considered an asset.
• Prior experience in the use of Critical Path Scheduling software (MS Project, Primavera) is considered an asset.
• Team player, cooperative with other staff with open sharing of information and knowledge.

Responsibilities

• Working safely and observing / working in conformance with GHD’s Behaviour-Based Safety culture.
• Assisting the Contract Administrator in the coordination of field duties and tasks by Quality Assurance Inspectors, specialists, and subconsultant staff.
• Completing day‑to‑day inspections of Highway / Road / Bridge projects in accordance with client terms of reference and manuals.
• Notifying supervisor of non-conformances observed.
• Coordinating input from Quality Assurance Inspectors and the Contract Administrator to complete entries on payment certificates.
• Tracking, receiving, and processing material sampling and test results.
• Maintaining field office documents, including through the use of the Ministry of Transportation Web-Based Contract Management System when necessary.
• Preparing contract documentation including agendas, minutes, Instruction Notices, Change Orders, etc., for review and dissemination to client, contractor and third party representatives.
• Working nights, weekends, extended shifts.
• Working overtime hours as necessary. Work is seasonal in nature and will likely involve greater hours of work in summer than in winter months.
• Other duties as may be assigned.

Skills

Quality Assurance Inspection

Microsoft Word/Excel

Field Office Administration

Education

OACETT rcsi or rcca designation

PEO EIT or P.Eng. designation

Tools

MS Project

Primavera

Web-Based Contract Management System

Job description

GHD in Ontario is seeking a Field Office Administrator to support contract administration on Highway/Road/Bridge construction projects.

You will work with QA Inspectors and Contract Administrators, handling daily inspections, document control, and payment-entry tasks, including use of the MTO Web-Based Contract Management System. Prior field office admin and scheduling software experience are assets.