Field Office Administrator

GHD; Markham; On-site; CAD 80,990 - 120,708; Full time

Job summary

GHD is seeking a Field Office Administrator to join our Construction Phase Services team in the Markham area, supporting highway/road/bridge projects. The role works within a contract administration team across multiple Ontario sites including Markham, Whitby, Toronto and Mississauga.

You will assist the Contract Administrator, perform field inspections, manage documentation, and help prepare payment certificates and change orders while adapting to seasonal hours and extended shifts.

Qualifications

• Minimum 3 years of QA Inspector experience on highway/road/bridge projects.
• Proficient in Microsoft Office (Word, Excel).
• Experience with MTO contract management systems is an asset.

Responsibilities

• Support Contract Administrator in coordinating field duties with QA Inspectors and subconsultants.
• Conduct day-to-day inspections per client terms and report non-conformances.
• Assist with payment certificate entries and document control for field projects.
• Maintain field office records and prepare agendas, minutes and change orders.

Skills

Quality Assurance Inspector

Microsoft Word/Excel

Team player

Education

OACETT rcsi or rcca designation, or PEO EIT or P.Eng. designation

Tools

MS Project

Primavera

MTO Web-Based Contract Management System

Job description

Bring your curiosity and determination to make a positive impact on the future of transport, and we’ll help you go all the way. Join our team of globally connected specialists to help solve complex transport challenges and experience groundbreaking projects from idea to delivery, and beyond.

Our Construction Phase Services group located in our Markham, Whitby, Toronto, and Mississauga offices is looking for a Field Office Administrator to work as part of a contract administration team on Highway / Road / Bridge construction projects.

Bring your curiosity and passion to the technical challenges we solve at GHD. Then see how everyone gets behind you. With commitment, there’s no idea too big, no dream too far. We strive to create opportunity for all. Giving you leading training and development programmes to accelerate your growth.

Come and see where your career can take you and the impact your commitment can make.

Responsibilities

• Working safely and observing / working in conformance with GHD’s Behaviour-Based Safety culture;
• Assisting the Contract Administrator in the coordination of field duties and tasks by Quality Assurance Inspectors, specialists, and subconsultant staff;
• Completing day‑to‑day inspections of Highway / Road / Bridge projects in accordance with client terms of reference and manuals. Notifying supervisor of non-conformances observed;
• Coordinating input from Quality Assurance Inspectors and the Contract Administrator to complete entries on payment certificates;
• Tracking, receiving, and processing material sampling and test results;
• Maintaining field office documents, including through the use of the Ministry of Transportation Web-Based Contract Management System when necessary;
• Preparing contract documentation including agendas, minutes, Instruction Notices, Change Orders, etc., for review and dissemination to client, contractor and third party representatives;
• Working nights, weekends, extended shifts;
• Working overtime hours as necessary. Work is seasonal in nature and will likely involve greater hours of work in summer than in winter months;
• Other duties as may be assigned.

Skills, Competencies & Qualifications

• OACETT rcsi or rcca designation, or PEO EIT or P.Eng. designation;
• 3 years of experience as a Quality Assurance Inspector on MTO or Municipal Highway / Road / Bridge construction projects;
• Excellent working knowledge of Microsoft productivity software (Word, Excel);
• Prior experience as a Field Office Administrator on MTO assignments is considered an asset;
• Prior experience with MTO’s Web-Based Contract Management System is considered an asset;
• Prior experience in the use of Critical Path Scheduling software (MS Project, Primavera) is considered an asset;
• Team player, cooperative with other staff with open sharing of information and knowledge.

The salary range for this position is 80,990-$120,708. The posted salary range represents the expected hiring range for GHD locations in its major city centres. Ranges may vary for positions in other locations. At GHD, base salary is determined by your skills, experience, qualifications and work location. We are committed to offering competitive compensation and adhere to all relevant pay transparency legislation.

The use of artificial intelligence (AI) in recruiting is just getting started and may be used during the process to improve efficiency and fairness. Your application may be reviewed by both AI and our hiring team. While AI supports some steps through the process, all final hiring decisions are made by humans.

As a diverse and inclusive organization, we encourage individual achievement and recognize the strength of a diverse workforce. GHD is an equal opportunity employer. Upon request, GHD will provide reasonable accommodation for applicants with disabilities throughout the recruitment and selection process.

This position is for an existing vacancy.

Take on some of the world’s toughest challenges - with everyone at GHD backing you every step of the way.

We’ll give you control over your career, empower you to find innovative solutions and help you create a lasting impact.

See where your commitment could take you with GHD.