Field Office Administrator Northeastern Ontario

GHD; Peterborough; On-site; CAD 72,808 - 109,212; Full time

Job summary

GHD is seeking a Field Office Administrator to join the Northeastern Ontario team on MTO Highway/Road/Bridge projects. The role supports the contract administration team, coordinating with QA Inspectors and subconsultants and handling day-to-day inspections and documentation.

Work includes nights, weekends, and extended shifts; projects are seasonal with heavier summer hours. Strong knowledge of MS Word/Excel and field contract processes is essential for success in this role.

Qualifications

• 3 years of experience as a Quality Assurance Inspector on MTO or Municipal Highway / Road / Bridge construction projects.
• Proficient in Microsoft Word and Excel; familiarity with contract administration.
• Experience with MTO Web-Based Contract Management System is an asset; familiarity with scheduling tools is a plus.

Responsibilities

• Working safely and in line with GHD’s safety culture.
• Assist Contract Administrator in coordinating field duties and QA inspectors and subconsultants.
• Perform day-to-day inspections of Highway/Road/Bridge projects per client terms; report non-conformances.
• Coordinate input from QA Inspectors and the Contract Administrator to complete payment certificates.
• Track, receive, and process material sampling and test results.
• Maintain field office documents; use the contract management system when needed.
• Prepare contract documentation (agendas, minutes, change orders) for review and dissemination.
• Work nights, weekends, extended shifts; overtime may be required; seasonal workload.

Skills

Quality Assurance

Team player

Education

OACETT rcsi or rcca designation, or PEO EIT or P.Eng.

Tools

Microsoft Word

Microsoft Excel

MTO Web-Based Contract Management System

MS Project

Primavera

Job description

Job Description

Bring your curiosity and determination to make a positive impact on the future of transport, and we’ll help you go all the way. Join our team of globally connected specialists to help solve complex transport challenges and experience groundbreaking projects from idea to delivery, and beyond.

Our Construction Phase Services group is looking for a Field Office Administrator to work as part of a contract administration team on MTO Highway / Road / Bridge construction projects in Northeastern Ontario including but not limited to Orillia, Sudbury, North Bay or Parry Sound.

Your Responsibilities will include:

• Working safely and observing / working in conformance with GHD’s Behaviour-Based Safety culture;
• Assisting the Contract Administrator in the coordination of field duties and tasks by Quality Assurance Inspectors, specialists, and subconsultant staff;
• Completing day-to-day inspections of Highway / Road / Bridge projects in accordance with client terms of reference and manuals. Notifying supervisor of non-conformances observed;
• Coordinating input from Quality Assurance Inspectors and the Contract Administrator to complete entries on payment certificates;
• Tracking, receiving, and processing material sampling and test results;
• Maintaining field office documents, including through the use of the Ministry of Transportation Web-Based Contract Management System when necessary;
• Preparing contract documentation including agendas, minutes, Instruction Notices, Change Orders, etc., for review and dissemination to client, contractor and third party representatives;
• Working nights, weekends, extended shifts;
• Working overtime hours as necessary. Work is seasonal in nature and will likely involve greater hours of work in summer than in winter months;
• Other duties as may be assigned.

Skills, Competencies & Qualifications:

• OACETT rcsi or rcca designation, or PEO EIT or P.Eng. designation;
• 3 years of experience as a Quality Assurance Inspector on MTO or Municipal Highway / Road / Bridge construction projects;
• Excellent working knowledge of Microsoft productivity software (Word, Excel);
• Prior experience as a Field Office Administrator on MTO assignments is considered an asset;
• Prior experience with MTO’s Web-Based Contract Management System is considered an asset;
• Prior experience in the use of Critical Path Scheduling software (MS Project, Primavera) is considered an asset;
• Team player, cooperative with other staff with open sharing of information and knowledge.

The salary range for this position is $72,808-109,212.

The use of artificial intelligence (AI) in recruiting is just getting started and may be used during the process to improve efficiency and fairness. Your application may be reviewed by both AI and our hiring team. While AI supports some steps through the process, all final hiring decisions are made by humans.

As a diverse and inclusive organization, we encourage individual achievement and recognize the strength of a diverse workforce. GHD is an equal opportunity employer. Upon request, GHD will provide reasonable accommodation for applicants with disabilities throughout the recruitment and selection process.

Location: Northeastern Ontario.

This position is for an existing vacancy.