Field Liaison Coordinator

Work in Middlesex; Melbourne; On-site; CAD 60,000 - 85,000; Full time

Benefits offered by this job

Comprehensive benefits for permanent员工

Employer-matched pension plan

Family Employee Assistance Program (EW

Two-week holiday closure overChristmas

Job summary

Chippewas of the Thames First Nation seeks a Field Liaison Coordinator to lead the Archaeological Field Liaison (AFL) and Ecological Field Liaison (EFL) Programs. You will coordinate field requests, staff deployment, and invoicing, ensuring smooth operations and accountability.

You will collaborate with the Consultation Team, proponents, community members, Finance, government agencies, and external consultants to deliver monitoring activities aligned with priorities and policies.

Qualifications

• Diploma or Degree in Business Administration, Environmental Studies, Indigenous Studies, Natural Resources, Project Management, Public Administration, or a related field.
• Equivalent combinations of education and experience may be considered.
• Minimum three (3) years of experience coordinating programs or projects.
• Experience coordinating multiple stakeholders and complex schedules and logistics.
• Administrative and financial coordination experience.
• Knowledge of Indigenous consultation processes.
• Experience with First Nations communities is an asset.
• Proficiency with Microsoft Office Suite, databases, and records management systems.
• Strong organizational, communication, customer service, and problem-solving skills.
• Valid Ontario Class G Driver's Licence, reliable vehicle, ability to travel.
• Minimum $1 million automobile liability insurance.
• Police Records Check and/or Vulnerable Sector Check.

Responsibilities

• Coordinate day-to-day operations of the Archaeological Field Liaison (AFL) and Ecological Field Liaison (EFL) Programs.
• Schedule and deploy Field Liaison personnel while managing project requests and field logistics.
• Serve as primary contact for proponents, consultants, contractors, government agencies, and community members.
• Prepare and administer contracts, service agreements, purchase requisitions, invoices, and financial documentation.
• Develop and improve policies, procedures, workflows, and operational systems.
• Recruit, onboard, orient, and support Field Liaison personnel.
• Monitor program performance through record keeping and reporting.
• Maintain comprehensive program documentation and deployment records.
• Review timesheets and payroll documentation.
• Support consultation and environmental monitoring activities.
• Build and maintain relationships with community members and stakeholders.
• Contribute to planning, budgeting, funding proposals, and evaluations.
• Research and implement technology solutions for records management.
• Ensure compliance with legislation, policies, safety, and confidentiality.

Skills

Highly organized

Strong communication

Customer service

Problem solving

Knowledge of Indigenous consultation

Education

Diploma or Degree in Business Administration, Environmental Studies, Indigenous Studies, Natural Resources, Project Management, Public Administration, or related field

Tools

Microsoft Office Suite

Databases

Records management systems

Job description

Business Location:

Chippewas of the Thames First Nation, Ontario

Chippewas of the Thames First Nation

See more positions

Business Location:

Chippewas of the Thames First Nation, Ontario

Position Type

Full Time

Category

Office / Administration Support

Work Place Location

In Person

Hours

37.5 hours per week working onsite 8:30am – 4:30pm

Apply By

September 18, 2026 at 12:00am

Summary

Job Description

The Field Liaison Coordinator is responsible for the overall coordination, administration, and continuous improvement of Chippewas of the Thames First Nation's Archaeological Field Liaison (AFL) and Ecological Field Liaison (EFL) Programs. This role serves as the operational lead for both programs, ensuring field requests are coordinated efficiently, liaison staff are scheduled appropriately, contracts and invoicing are completed accurately, and training requirements are maintained.

Working closely with the Consultation Team, proponents, community members, Finance, government agencies, and external consultants, the Field Liaison Coordinator supports the successful delivery of archaeological and environmental monitoring activities in accordance with community priorities, consultation commitments, and organizational policies. This position plays a key role in strengthening program effectiveness, accountability, and service delivery.

Responsibilities

• Coordinate the day-to-day operations of the Archaeological Field Liaison (AFL) and Ecological Field Liaison (EFL) Programs.
• Schedule and deploy Field Liaison personnel while managing project requests, staff availability, and field logistics.
• Serve as the primary contact for proponents, consultants, contractors, government agencies, and community members regarding field liaison services.
• Prepare and administer contracts, service agreements, purchase requisitions, invoices, and financial documentation.
• Develop and improve policies, procedures, workflows, and operational systems that support efficient program delivery.
• Recruit, onboard, orient, and support Archaeological and Ecological Field Liaison personnel.
• Monitor program performance through accurate record keeping, statistics tracking, reporting, and continuous improvement initiatives.
• Maintain comprehensive program documentation including project files, deployment records, contracts, invoices, certifications, and field reports.
• Review and coordinate timesheets and payroll-related documentation.
• Support consultation and environmental monitoring activities in collaboration with the Consultation Team.
• Build and maintain positive working relationships with community members, proponents, consultants, and government agencies.
• Contribute to departmental planning, budgeting, funding proposals, and program evaluations.
• Research and implement technology solutions that improve program efficiency and records management.
• Ensure compliance with applicable legislation, organizational policies, health and safety requirements, confidentiality standards, and consultation protocols.
• Perform other related duties as assigned.

Education

Post Secondary Education

Qualifications

• Diploma or Degree in Business Administration, Environmental Studies, Indigenous Studies, Natural Resources, Project Management, Public Administration, or a related field.
• Equivalent combinations of education and experience may be considered.
• Minimum three (3) years of experience coordinating programs or projects.
• Experience managing multiple stakeholders and coordinating complex schedules and logistics.
• Administrative and financial coordination experience.
• Knowledge of Indigenous consultation processes.
• Knowledge of archaeological and environmental monitoring practices is considered an asset.
• Experience working with First Nations communities is considered an asset.
• Proficiency with Microsoft Office Suite, databases, and records management systems.
• Strong organizational, communication, customer service, and problem-solving skills.
• Must possess a valid Ontario Class G Driver's Licence, reliable vehicle, and ability to travel.
• Must maintain a minimum of $1 million automobile liability insurance.
• Must provide a clear Police Records Check and/or Vulnerable Sector Check.

Compensation And Benefits

What Chippewas of the Thames First Nation Has to Offer:

• Comprehensive benefits for permanent employees, supporting health, dental, and overall well-being.
• Employer-matched pension plan to help build long-term financial security.
• Access to a confidential Family Employee Assistance Program (EAP) to support mental, emotional, and family wellness.
• Two-week holiday closure over Christmas and New Year’s, providing dedicated time to rest and recharge with family and community.