Festival Operations & Admin Coordinator

Fort Langley Jazz; City of Langley; Hybrid; CAD 25,000 - 30,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

Fort Langley Jazz & Arts Festival is seeking an Administrative Coordinator for a 12-week summer position (May 1–July 30, 2026) at 35 hours per week, $20.00/hour, with hybrid work: remote pre-festival tasks and some in-person meetings.

You will provide administrative support to the leadership team, manage data and communications, coordinate meetings and events, handle vendor and partner relations, and assist with travel and hospitality logistics during the festival weekend.

Qualifications

• Strong organizational and time management skills.
• Excellent verbal and written communication abilities.
• Proficiency in office software (e.g., Microsoft Office Suite, Google Workspace, MailChimp).
• Ability to prioritize and manage multiple tasks in a fast-paced environment.
• Attention to detail and a proactive approach to problem-solving.
• Professional demeanor and ability to maintain confidentiality.

Responsibilities

• Provide administrative support to the leadership team.
• Act as a point of contact for vendors, contractors, sponsors and external partners.
• Input, update, and retrieve data using organizational systems or databases.
• Support planning and execution of meetings, events, and projects.
• Coordinate logistics such as travel arrangements, artist hospitality, food and beverage for crew and volunteers.
• Create and coordinate signage requirements.

Skills

Organization

Communication

Managing multiple tasks

Attention to detail

Confidentiality

Time management

Tools

Microsoft Office

Google Workspace

MailChimp

Job description

Fort Langley Jazz & Arts Festival is seeking an Administrative Coordinator for a 12-week summer position (May 1–July 30, 2026) at 35 hours per week, $20.00/hour, with hybrid work: remote pre-festival tasks and some in-person meetings.

You will provide administrative support to the leadership team, manage data and communications, coordinate meetings and events, handle vendor and partner relations, and assist with travel and hospitality logistics during the festival weekend.