Festival Assistant

Dance Ontario; Toronto; Hybrid; CAD 25,000 - 48,000; Part time

Job summary

Dance Ontario in Toronto is seeking a Festival Runner to handle transportation, hospitality, signage, and production materials for all festival events. You will work closely with the Festival Coordinator and Senior Producer to identify and address production needs.

The role requires a Class G Ontario driver’s license, strong organizational skills, and the ability to multitask in a fast-paced festival setting. Rate is $18–$35 per hour, based on duties and hours.

Qualifications

• Experience in events, festival environments, administration and talent coordination.
• Class G Ontario driver’s license with access to a vehicle.
• Highly organized and detail oriented with multitasking ability.
• Knowledge of downtown Toronto is an asset.

Responsibilities

• Act as transportation contact for production and admin materials across Festival venues.
• Manage merchandise/signage order pick-ups and deliveries.
• Execute pickups and deliveries of hospitality as needed.
• Coordinate with Company Managers to greet artists and dance companies at hotels/airport.
• Support front-of-house setup and strike as needed.
• Liaise with Festival team on Front of House considerations.
• Interact with artists and respond to inquiries from Festival team.

Skills

Events coordination

Driver's license (Class G)

Highly organized

Knowledge of Toronto core

Job description

Approximately 100 hours, broken down as follows:
October 5 – 9 (approx. 10 hours)
October 12 – 25 (festival weeks, full time. approx. 80 hours)
5-10 hours of wrap up post festival

Fee: Two Thousand Canadian Dollars $2,500 + HST (as applicable). Festival Runner will receive any reimbursements for travel/parking or any out of pocket expenses in alignment with FFDN’s Expense Policy.

About the Role

The Festival Runner will be responsible for the transportation and coordination of supplies, hospitality, signage, and other production materials related to the all Festival events. This may include pick-up and delivery of materials, artist liaisons and airport greetings, and supporting both back-of-house and front-of-house set-up and strike. This role will work closely with the Festival Coordinator and Senior Producer to identify general administrative and production needs within the festival.

Primary Duties and Responsibilities

• Act as a point of contact regarding transportation arrangement of production and administrative materials, across all Festival venues;
• Manage merchandise/signage order pick-ups and deliveries;
• Execute pick-ups and deliveries of hospitality as needed;
• Coordinate with Company Managers to greet artists and dance companies upon arrival at hotels/airport;
• Support front-of-house set-up and strike as needed;
• Works alongside Festival Coordinator to liaise any Front of House considerations;
• Liaise with any artists as applicable or support inquiries from Company Managers or Festival team;

Desired Experience/Skills

• Work experience and interest in events, festival environment, administration, talent coordination
• Class G Ontario driver’s license, with access to a vehicle
• Very well organized and detail oriented, with ability to multitask
• Knowledge of the Toronto downtown core is an asset

City: Toronto

Job Type: Administration

Pay: Paid

Rate: $18 -$25 per hour, $25- $35 per hour