Administrative Coordinator

Fort Langley Jazz; City of Langley; Hybrid; CAD 25,000 - 30,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

Fort Langley Jazz & Arts Festival is seeking an Administrative Coordinator for a 12-week summer position (May 1–July 30, 2026) at 35 hours per week, $20.00/hour, with hybrid work: remote pre-festival tasks and some in-person meetings.

You will provide administrative support to the leadership team, manage data and communications, coordinate meetings and events, handle vendor and partner relations, and assist with travel and hospitality logistics during the festival weekend.

Qualifications

• Strong organizational and time management skills.
• Excellent verbal and written communication abilities.
• Proficiency in office software (e.g., Microsoft Office Suite, Google Workspace, MailChimp).
• Ability to prioritize and manage multiple tasks in a fast-paced environment.
• Attention to detail and a proactive approach to problem-solving.
• Professional demeanor and ability to maintain confidentiality.

Responsibilities

• Provide administrative support to the leadership team.
• Act as a point of contact for vendors, contractors, sponsors and external partners.
• Input, update, and retrieve data using organizational systems or databases.
• Support planning and execution of meetings, events, and projects.
• Coordinate logistics such as travel arrangements, artist hospitality, food and beverage for crew and volunteers.
• Create and coordinate signage requirements.

Skills

Organization

Communication

Managing multiple tasks

Attention to detail

Confidentiality

Time management

Tools

Microsoft Office

Google Workspace

MailChimp

Job description

Fort Langley Jazz & Arts Festival
Administrative Coordinator
Between May 1 – July 30, 2026
Remuneration: 35 hours per week, $20.00/hour

Do you love live music and art, want to be involved in the community, and have a passion for organizing special events?

Join the Fort Langley Jazz & Arts Festival team as an Administrative Coordinator! This is an exciting 12-week, 35-hour-per-week summer position that will immerse you in the heart of our 2026 festival, taking place from July 23–26, 2026.

About the role

The Administrative Coordinator plays a vital part in ensuring efficiency, professionalism, and collaboration across the festival. The role requires a high level of organization, communication, and multitasking. Key responsibilities include administrative support, data and record management, event and project coordination, financial administration and communications.

Working with a dynamic team of festival staff and volunteers, this role requires strong organizational skills, and a proactive, service-oriented approach.

Our festival is a multi-day, multi-venue event that brings the Village of Fort Langley to life. Together, we create a welcoming space for artists to shine, volunteers to collaborate, and audiences of all ages and backgrounds to enjoy exceptional performances, inspiring art, and an unforgettable festival atmosphere.

Compensation

$20/hour

12-week position (May 11–July 31)

Hybrid: Remote pre-festival work with some in-person meetings.

In-person attendance required

for specific tasks the week of the festival and during the festival weekend.

Key Responsibilities

Provide administrative support to the leadership team.

Act as a point of contact for vendors, contractors, sponsors and external partners.

Input, update, and retrieve data using organizational systems or databases.

Support planning and execution of meetings, events, and projects.

Coordinate logistics such as travel arrangements, artist hospitality, food and beverage for crew and volunteers.

Create and coordinate signage requirements.

Distribute internal and external communications, ensuring timely and accurate delivery.

Address and resolve inquiries or direct them to the appropriate person.

Provide support on ad hoc tasks and projects as needed.

Your Qualifications

Strong organizational and time management skills.

Excellent verbal and written communication abilities.

Proficiency in office software (e.g., Microsoft Office Suite, Google Workspace, MailChimp).

Ability to prioritize and manage multiple tasks in a fast-paced environment.

Attention to detail and a proactive approach to problem-solving.

Professional demeanor and ability to maintain confidentiality.

Job Requirements

This position is anticipated to be funded through the Canada Summer Jobs Program. Applicant requirements:

Availability: In-person attendance for select pre-festival activities and mandatory availability the week of the festival and during the festival weekend.

Equipment: Personal computer, software, and cell phone required.

Between 15-30 years of age.

Valid SIN and eligible to work in Canada.

We actively encourage applications from individuals belonging to equity-seeking groups.

About the Festival

The Fort Langley Jazz & Arts Festival offers an unparalleled experience with exceptional music and visual art in a charming village setting. For our 9th edition (July 23–26, 2026), we will feature international, national, and local talent, Indigenous art and culture, youth programming, and more across multiple venues.