Fertility Clinic: Clinical Administrative Coordinator

Prelude Fertility, Inc.; Burnaby; On-site; CAD 71,635,000 - 82,656,000; Full time

Benefits offered by this job

Competitive compensation

Employer-paid extended benefits

4 weeks vacation + 10 personal days

Employee Assistance Program (EAP)

Wellness tools access

Supportive multidisciplinary team

State-of-the-art facilities

Job summary

Pacific Fertility is seeking a Nurse Administrative Assistant to support the nursing team in Burnaby. This full-time, on-site 18-month term role involves coordinating patient care, managing EMR workflows, and assisting with clinical operations to deliver exceptional patient experiences.

Qualified candidates will have a MOA diploma, at least two years of medical admin experience, and strong organizational and communication skills.

Qualifications

• Minimum of two (2) years of administrative experience in a medical or healthcare setting.
• Minimum of two (2) years of experience working directly with patients.
• Experience using Electronic Medical Records (EMR).

Responsibilities

• Coordinate patient appointments, treatment schedules, procedures, and clinical follow-up.
• Support patients by responding to inquiries and ensuring a seamless care experience.
• Prepare patient charts, consent documentation, and clinical records.
• Provide personalized, one-on-one coordination for fertility treatments, testing, and procedures.
• Manage EMR workflows, documentation, and data entry.
• Coordinate operating room bookings, physician schedules, and external surgical services.
• Support nursing workflows and maintain reports/databases.

Skills

Administrative experience

Patient interaction

EMR experience

Organizational skills

Communication skills

Education

MOA Diploma

Tools

EMR software

Job description

Pacific Fertility is seeking a Nurse Administrative Assistant to support the nursing team in Burnaby. This full-time, on-site 18-month term role involves coordinating patient care, managing EMR workflows, and assisting with clinical operations to deliver exceptional patient experiences.

Qualified candidates will have a MOA diploma, at least two years of medical admin experience, and strong organizational and communication skills.