Feature Film Production Coordinator

ZenaTech Inc.; Vancouver; On-site; CAD 45,000 - 75,000; Full time

Job summary

ZenaTech Inc. is seeking a Feature Film Production Coordinator to run day-to-day office and set logistics, including travel, gear rental accounts, and insurance documentation. You will manage crew onboarding paperwork and coordinate schedules with the production team.

Reporting to the Line Producer and Production Accountant, you will help maintain accurate cost tracking, call sheets, and production reports while keeping workflows efficient in a fast-paced environment.

Qualifications

• 2+ years in a production office, ideally as a Production Coordinator on feature films.
• Strong organizational skills and meticulous attention to detail.
• Proficiency with Microsoft Office or Google Workspace and production tools.
• Experience with crew onboarding paperwork and payroll documentation.
• Ability to prioritize in a fast-paced environment.

Responsibilities

• Run the production office and act as the central point of contact for crew, vendors, and visiting cast and executives
• Arrange travel, accommodation, ground transportation, and shipping for cast and crew
• Open and manage equipment rental accounts and track rentals, returns, and invoices
• Coordinate production insurance policies and certificates of insurance with brokers, vendors, and locations
• Manage crew onboarding paperwork, including deal memos, start paperwork, and payroll submission documents
• Prepare and distribute call sheets, schedules, crew lists, contact sheets, and production reports
• Track and file production paperwork, permits, and releases in an organized digital filing system
• Support the Line Producer and Production Accountant with purchase orders, petty cash, and cost tracking
• Coordinate script and schedule revisions and distribute them to the team
• Support wrap procedures, including equipment returns, final paperwork, and archiving

Skills

Production coordination

Office administration

Communication

Scheduling

Tools

Microsoft Office

Google Workspace

Production tools

Job description

ZenaTech (Nasdaq: ZENA | FSE: 49Q) is a technology company specializing in AI drones, Drone-as-a-Service (DaaS), enterprise SaaS, and quantum computing solutions for mission‑critical business applications. Since 2017, the company has leveraged its software development expertise and expanded its drone design and manufacturing capabilities through ZenaDrone to innovate and enhance customer inspection, monitoring, safety, security, compliance, and surveying processes. ZenaTech serves over 100 enterprise software customers in law enforcement, government, and industrial sectors, with drones used in agriculture, defense, and logistics industries. The company has offices in North America, Europe, and the UAE.

Zena Studios is ZenaTech's creative division. We are building a feature film slate from the ground up, and the people we hire now will shape how we develop, finance, produce, and deliver our films

Role Summary

The Feature Film Production Coordinator will manage the day-to-day office and set logistics that keep a production running, including travel arrangements, equipment rental accounts, insurance policies, and crew onboarding paperwork.

Key Responsibilities

• Run the production office and act as the central point of contact for crew, vendors, and visiting cast and executives
• Arrange travel, accommodation, ground transportation, and shipping for cast and crew
• Open and manage equipment rental accounts and track rentals, returns, and invoices
• Coordinate production insurance policies and certificates of insurance with brokers, vendors, and locations
• Manage crew onboarding paperwork, including deal memos, start paperwork, and payroll submission documents
• Prepare and distribute call sheets, schedules, crew lists, contact sheets, and production reports
• Track and file production paperwork, permits, and releases in an organized digital filing system
• Support the Line Producer and Production Accountant with purchase orders, petty cash, and cost tracking
• Coordinate script and schedule revisions and distribute them to the team
• Support wrap procedures, including equipment returns, final paperwork, and archiving

Qualifications

• 2+ years of experience in a production office, ideally as a Production Coordinator or Assistant Production Coordinator on feature films or scripted content
• Strong organizational skills and meticulous attention to detail
• Proficiency with Microsoft Office or Google Workspace and production tools and softwares
• Experience with crew onboarding paperwork and payroll documentation
• Experience booking travel and coordinating logistics for cast and crew
• Clear written and verbal communication, and the ability to prioritize in a fast‑paced environment
• Familiarity with union and guild paperwork requirements

We use artificial intelligence to review and screen applications and materials. However, every candidate we move forward with is reviewed and selected, and all final hiring decisions are made by a member of our hiring team.

"We are an equal opportunity employer committed to employment equity utilizing hiring practices on merit and business needs. We encourage applications from women, Indigenous peoples, persons with disabilities, members of visible minorities and all others of legally protected status."