Fantastic Estate Manager - Toronto

19 London; Toronto; On-site; CAD 90,000 - 130,000; Full time

Job summary

19 London is seeking an experienced Estate Manager to oversee a luxury private residence in Toronto. The role combines estate and household management, property maintenance, financial administration and personal support to the Principal.

The successful candidate will lead contractor oversight, manage budgets, and coordinate housekeeping, logistics and domestic travel. Flexibility for occasional Saturdays and domestic travel within Canada is required.

Qualifications

• 5+ years of experience as Estate/House/Residential Manager in a luxury setting.
• Strong knowledge of luxury household operations and property management.
• Excellent organizational, leadership and communication skills.
• Proactive, hands-on, able to work independently with minimal supervision.

Responsibilities

• Conduct regular interior and exterior inspections and oversee property operations.
• Manage maintenance, repairs, landscaping, pool and mechanical systems.
• Supervise contractors and external service providers; supervise budgets and invoices.
• Coordinate housekeeping, laundry, wardrobe, inventory and household logistics.
• Provide personal support to the Principal, including scheduling and errands.
• Arrange domestic travel for the Principal and assist with packing and travel plans.

Skills

Estate management

Budget management

Contractor oversight

Leadership

Discretion

Job description

FANTASTIC ESTATE MANAGER OPPORTUNITY WITH LUXURY PRIVATE RESIDENCE IN TORONTO

An excellent opportunity has arisen for an experienced Estate Manager to oversee a beautiful luxury private residence in Rosedale, Toronto. This is a varied, hands-on position combining estate and household management, property maintenance, financial administration and personal support to the Principal.
The successful candidate will take responsibility for the smooth day-to-day running of the property, ensuring the residence is maintained to the highest standards. You will oversee contractors, maintenance projects, household budgets and external service providers, while also being comfortable assisting with housekeeping, laundry, wardrobe management and general household organisation when required.
When the Principal is in residence (approximately three months per year), the role will become more hands-on, involving grocery shopping, meal coordination, healthy and organic food preparation, personal errands and general day-to-day support. There will also be some domestic travel within Canada with the Principal for business and leisure, for up to six weeks per year.
When the Principal is not in residence, the working hours will be Monday to Friday, 8:00 am-5:00 pm. When in residence, the schedule will be either 7:30 am-4:30 pm or 11:00 am-8:00 pm, Monday to Friday, with flexibility required for occasional Saturdays.
The ideal candidate will be a confident and proactive leader who enjoys taking ownership, working independently and maintaining a beautiful home. Absolute discretion, excellent organisational skills and a genuine service-oriented approach are essential.
DUTIES TO INCLUDE:

• Conducting regular inspections of the interior and exterior of the property, including virtual inspections alongside overseas colleagues when required
• Overseeing the daily operation and management of the luxury private residence, ensuring it is always maintained to an impeccable standard
• Managing all property maintenance, repairs, landscaping, pool maintenance and mechanical systems
• Sourcing, obtaining quotations from and supervising contractors and external service providers
• Coordinating preventative maintenance programmes and seasonal property requirements
• Managing household budgets, invoices, payments, petty cash and monthly financial reconciliations
• Overseeing housekeeping, laundry, wardrobe organisation and household inventory, assisting hands-on when required
• Coordinating deliveries, shipments, household supplies and general property logistics
• Providing personal support to the Principal, including appointments, scheduling, errands and administrative tasks
• Assisting with grocery shopping, meal coordination and healthy, organic food preparation when the Principal is in residence
• Travelling domestically within Canada with the Principal when required, coordinating packing, unpacking and travel arrangements
• Driving the Principal to and from meetings or events if required

ESSENTIAL CRITERIA:

• Minimum 5 years' experience as an Estate Manager, House Manager or Household Manager within a luxury private residence.
• Strong knowledge of luxury household operations and property management
• Previous experience managing contractors, maintenance projects and external service providers
• Confident managing household budgets, accounts, invoices and financial administration
• Exceptional organisational, leadership and communication skills
• Proactive, hands-on and able to work independently with minimal supervision
• Comfortable assisting with housekeeping, laundry, household organisation and food preparation when required
• Experience with healthy and organic cooking would be advantageous
• Flexible and adaptable, with a willingness to adjust working hours and work occasional Saturdays
• Willing and able to travel domestically within Canada with the Principal for up to six weeks per year
• Class 4 driver's licence advantageous, or willingness to obtain one (training can be provided)
• Legally authorised to live and work in Canada
• Professional, polished and exceptionally discreet, with a strong understanding of confidentiality
• Excellent, checkable references which will be contacted
• Willingness to complete a psychometric assessment.