Facility Clerk x2 - Facility and Security Services - Casual on Call

Yukon Hospital; Whitehorse; On-site; CAD 44,000 - 56,000; Part time

Job summary

Yukon Hospital in Whitehorse seeks a Facility Clerk for a casual on-call role within Facility and Security Services. You will coordinate maintenance requests, scheduling, payroll processing, parts ordering, security access, and invoice processing to support efficient department operations.

The role requires completion of a one-year Administrative Assistant or Office Assistant certificate, a Yukon Class 5 driver’s license, and familiarity with Meditech and Archibus Work Order System is desirable.

Qualifications

• Knowledge of general office practices and procedures
• General knowledge of building systems and maintenance practices
• Basic knowledge of accounting procedures and payroll
• Good knowledge of scheduling, registration and payroll procedures
• Knowledge of filing procedures and systems
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Excellent organizational and interpersonal skills
• Attention to detail and accuracy
• Ability to prioritize workload and adapt to changing priorities
• Cross-cultural awareness and communication skills

Responsibilities

• Coordinate and schedule maintenance requests and inspections
• Assist with payroll processing and invoicing
• Manage parts ordering and supply procurement
• Support security access program administration
• Prepare and maintain filing systems and records
• Handle calendar scheduling and data entry to ensure department efficiency
• Interact with clients, maintenance staff, and engineering teams to resolve issues

Education

Administrative Assistant or Office Assistant certificate

Tools

Meditech

Archibus Work Order System

Microsoft Office

Job description

Facility Clerk x2 - Facility and Security Services - Casual on Call

Job Category: Plant and Ops

Requisition Number: FACIL003100

• Part-Time
• On-site

Locations

Showing 1 location

Whitehorse General Hospital
5 Hospital Road
Whitehorse, YT Y1A3H7, CAN

Description

Casual on Call - No Guaranteed Hours

This position is at the L04 level with an hourly pay range of $32.22 - $40.77

(PSAC Bargaining Unit)

Reporting to the Manager Facility and Security Services, the Facility Clerk is responsible for providing communication between clients, maintenance, and engineering staff for the purpose of resolving maintenance requests in the most expedient manner possible. The position supports a preventative maintenance program and is responsible for the coordination and scheduling of tenants for the Yukon Hospital Corporation residences in Whitehorse, Watson Lake and Dawson City. The incumbent is responsible for coordinating all Facility and Security Services administrative activities, such as assisting with scheduling, payroll processing, parts ordering, security access program and invoice processing to ensure the department operates efficiently.

Knowledge, skills and abilities required:

• Knowledge of general office practices and procedures;
• General knowledge of building systems and building maintenance requirements and practices;
• Basic knowledge of accounting procedures and practices;
• Good knowledge of scheduling, registration and payroll procedures;
• Knowledge of filing procedures and systems;
• Excellent computer skills including knowledge of Microsoft Office (Word, Excel, Power Point, Outlook, etc);
• Excellent organizational skills;
• Good problem-solving skills;
• Excellent interpersonal and communication skills (both oral and written);
• Flexibility and ability to respond positively to changes in priorities;
• Ability to prioritize workload and deal with conflicting demands;
• Ability to pay attention to detail, accuracy and thoroughness;
• Ability to research and compile information and data;
• Ability to develop and maintain filing systems and records;
• Cross-cultural awareness and sensitivity.

The successful applicant will have successful completion of a one (1) year Administrative Assistant or Office Assistant certificate and a valid Yukon Class 5 driver’s license. Experience with Meditech and the Archibus Work Order System would be desired. An equivalent combination of education, training, and/or experience may be considered.