Administrative Assistant - Ambulatory Care Program - Whitehorse General Hospital (#ADMIN003086)

HealthCareCAN; Ottawa; On-site; CAD 47,000 - 59,000; Part time

Job summary

Whitehorse General Hospital in Yukon is seeking an Administrative Assistant for the Ambulatory Care Program. The role supports scheduling, liaises with patients and clinicians, and coordinates clinic activities to keep the Specialists' schedule running smoothly.

Requirements include a Medical Office Assistant Diploma (1 year) and two years of health-care office experience; proficiency with Meditech Expanse scheduling, Plexia, and MS Office is preferred.

Qualifications

• 1 year Medical Office Assistant Diploma
• 2 years of experience in a Health Care office
• Experience with MEDITECH, Plexia and knowledge of hospital organization would be desired
• Knowledge of medical office procedures, technology and terminology

Responsibilities

• Coordinate the Specialists’ yearly visits and clinic schedules
• Schedule patient/client appointments and liaise with patients, physicians and departments
• Coordinate clinic activities to ensure efficient operations and compile clinic statistics
• Assist with Cancer Care navigation and related appointments

Skills

Organizational skills

Communication skills

Interpersonal skills

Computer skills with MS Office

Independent work

Analytical skills

Ability to work with minimal supervisi

Education

Medical Office Assistant Diploma

Tools

Meditech Expanse scheduling and registration

Plexia

Job description

Administrative Assistant - Ambulatory Care Program - Whitehorse General Hospital (#ADMIN003086)

Requisition # ADMIN003086 (PSAC Bargaining Unit)
Regular Part Time Position - (0.5 FTE)
This position is at the L05 level with an hourly pay range of $33.93 to $42.93

Are you looking to be part of an exceptional and passionate health care team in one of Canada’s most spectacular natural environments with vast and stunning wilderness at your doorstep?

Yukon Hospitals strives to cultivate an environment of passionate and engaged people with a culture that values growth, work/life balance, and wellness in helping all our people reach optimal ability. Our organization is an integrated system of hospitals: Whitehorse General Hospital (79 beds), Watson Lake Community Hospital (6 beds) and Dawson City Community Hospital (6 beds).

Reporting to the Manager, Ambulatory Care Program, the incumbent coordinates the Specialists’ yearly visits, schedules patient/client appointments, liaises with patients/clients, physicians, hospital departments and other personnel. The incumbent is responsible for coordinating clinic activities to ensure the clinic operates efficiently, organizing the Specialists’ surgical schedule, and collecting, compiling, and preparing Specialist Clinic statistics. Incumbent also works with Cancer Care and Medical Daycare; coordinating schedules for Cancer treatments and GPO, Medical Day Care appointments, assisting with Cancer Care navigation.

Knowledge, skills and abilities required:

• Knowledge of medical office procedures, technology and terminology;
• Knowledge of Meditech Expanse scheduling and registration processes;
• Excellent organizational skills with ability to prioritize and adapt to workload variances;
• Strong oral and written communication skills;
• Excellent interpersonal skills;
• Excellent computer skills, including proficiency with MS Office products;
• Highly motivated and innovative;
• Ability to work independently and with minimal supervision;
• Analytical skills;
• Ability to perform the duties of the position;

The successful candidate should have one (1) year Medical Office Assistant Diploma and two (2) years of experience in a Health Care office. An equivalent combination of education, training and/or experience may be considered. Experience with MEDITECH, Plexia and knowledge of hospital organization and practices would be desired.

For more information, contact recruitment at 867-393-8675/9000 ext. 8347/8700 ext. 8147

Indigenous Workforce Initiative - We are committed to having a workforce that reflects the community we serve. When you apply for a job, you can choose to identify as Indigenous in your application. Please do so in whatever manner you feel accurately reflects who you are. Yukon Hospitals’ Indigenous Engagement Advisor will then contact you to offer support with your application, share information about training or mentorships, and answer any questions you may have.All self-identification information will remain confidential. You can get support before or after applying for a job by contacting [e-mail] or calling 867-332-7203.

Yukon Hospital Corporation is committed to employment equity. All qualified candidates are encouraged to apply, however, only those candidates selected for further consideration will be contacted. Unfortunately, at this time, we are unable to consider resumes from International applicants. Candidates must be legally entitled to work in Canada in order to apply, i.e. have Landed Immigrant Status, Work Visa, or be a Canadian Citizen.