Facilities Specialist

Corporation of the Town of Midland; Midland; On-site; CAD 74,000 - 90,000; Full time

Job summary

The Corporation of the Town of Midland is seeking a Facilities Specialist to coordinate daily facility maintenance and capital projects, including transit. You will develop project plans, manage budgets, review plans for compliance, and work with contractors. The role requires strong communication, organizational, and analytical skills, plus a valid Ontario driver’s license. Normal hours are 35 per week.

Qualifications

• Diploma in Building Systems Engineering Technology, Building Science, Project Management, or related discipline.
• 2–3 years of maintenance management experience, preferably municipal.
• Progress towards related Professional Designation is an asset.
• Excellent written and verbal communication skills.
• Strong teamwork and organizational abilities.
• Analytical skills and budget awareness.
• Experience writing specifications, scopes of work, and procurements.
• Strong knowledge of building systems and regulatory requirements.

Responsibilities

• Coordinate daily facility maintenance and capital projects within facilities and transit.
• Develop project plans with scope, timelines, budgets, risk assessments, and performance measures.
• Review drawings, plans, and specifications for compliance.
• Prepare RFPs/RFQs and assist in contractor selections.
• Monitor budgets and provide regular updates to leadership.
• Coordinate with internal/external partners and ensure timely, on-budget delivery.
• Support environmental, master plans, and municipal initiatives related to facilities.

Skills

Project management

Budgeting

Communication

Teamwork

Analytical skills

Vendor coordination

Documentation

Education

Diploma in Building Systems Engineering Technology

Diploma in Building Science

Professional Designation (progress towards)

Tools

Microsoft Office

Job description

Salary Range: $73,839.31 To $89,752.14 Annually

The Corporation of the Town of Midland invites applications for the position of

Facilities Specialist

(permanent full-time, 35 hours per week)

Join our innovative team of collaborators who are passionate about providing exceptional municipal services to our community. We strive to help our employees reach their professional goals through rewarding projects, collaborative team environments, and professional development. The Town of Midland is committed to increasing overall employee health and wellness and we are dedicated to supporting flexibility and providing employees with a better work-life balance.

The Town is a scent sensitive workplace. We kindly ask all applicants to refrain from using scented products should they have the occasion to interview with the Town. The successful candidate will be required to complete a Criminal Record Check and Driver’s Abstract, in accordance with the duties of this position.

This position is an existing vacancy and offers competitive total compensation including a wage of $73,839.31 to $89,752.14, 35 hours per week.

Position S ummary

Reporting to the Supervisor, Facilities & Transit, the Facilities Specialist is responsible for the daily coordination and scheduling of both regular facility maintenance, including project and contract coordination, as well as transit activities, ensuring efficient and effective service delivery. This role also involves managing capital projects within the department for both facilities and transit, overseeing their planning, execution, and completion.

Duties & Responsibilities

Project Management

• Serve as the departmental project lead for assigned capital and operational initiatives, exercising independent judgment in coordinating resources, schedules, contractors, consultants, and project deliverables.
• Develop and administer project plans, including scope, timelines, budgets, risk assessments, resource allocation, and performance measures to ensure successful project outcomes.
• Coordinate with internal and external partners to ensure projects are completed on time and within budget.
• Monitor project progress, providing regular updates to the Supervisor, Facilities & Transit and other relevant parties.
• Participate in confidential planning discussions relating to departmental operations, budgeting, procurement activities, and service delivery strategies, providing research, analysis, and recommendations to support management decision-making.
• Conduct risk assessments and implement mitigation strategies to proactively address potential project issues.
• Prepare Request for Proposals (RFP), Request for Quotations (RFQ), and tender documents. Review submissions, participate in the selection of proponents and awards, and make recommendations to senior staff.
• Conduct research, analysis, and evaluation of service delivery options and provide recommendations to management regarding operational improvements and strategic initiatives.
• Assist in the development of project related capital budget submissions and associated operating costs with regards to transit and facility-related projects.
• Implement recommendations set out in Environmental Assessments, Master Plans, Studies, and municipal initiatives as it relates to facilities and properties.
• Review and provide comments on drawings, plans, reports, and specifications, regarding development applications and capital projects to ensure compliance to applicable guidelines, practices, procedures, standards, and regulations, forwarding comments to Supervisor for review when required. This involves the review of plans and designs for Town facilities and parks-related systems including leased properties.
• Complete minor repairs and address facility needs as required including scheduling regular facility maintenance and working with or providing direction to a variety of contractors.
• Conduct regular inspections of municipal facilities, parks buildings, leased properties, and transit facilities to identify maintenance deficiencies, safety concerns, and lifecycle replacement requirements
• Conduct workplace inspections and follow up on Joint Health and Safety Committee (JHSC) recommendations and identified deficiencies.
• Monitor and coordinate maintenance of HVAC, boilers, controls/BAS systems, electrical systems, generators, plumbing systems, fire alarm systems, and security/access control systems.

Transit Coordination

• Plan, coordinate, and schedule daily transit operations to ensure optimal service delivery.
• Monitor transit activities, addressing any issues or disruptions to maintain smooth operations.
• Provide operational direction and guidance to transit service providers, contractors, drivers, maintenance personnel, and other partners to ensure compliance with established service standards, policies, procedures, and contractual obligations.
• Handle customer inquiries and complaints, providing resolutions and maintaining a high level of customer satisfaction.
• Coordinate the purchase and installation of Transit advertising space.
• Assist in the development, implementation, and administration of transit operating procedures, service standards, schedules, and operational practices.
• Coordinate the day-to-day operations of the Town’s Transit Service, including the operation of conventional and the accessible transit contractor. Transit Services are provided six days a week and between 10-12 hours per day.
• Work closely with the Supervisor, Facilities & Transit as well as Provincial and Regional Service Providers and Agencies on new and existing initiatives in the Transit Services area. This may include projects such as integrated fare systems.
• Receive and respond to complaints and inquiries regarding the Transit Service.
• Act as a resource to and implement directives of the Supervisor, Facilities & Transit.
• Participate in an on-call rotation and respond to Transit and facility-related operational issues outside regular business hours, including emergency response as required.
• In the absence of the Supervisor, serve as the designated departmental contact, coordinating service delivery, responding to operational and emergency issues within established guidelines, providing direction to contractors and service providers, and ensuring continuity of operations.

Team Member

• Work as a team player promoting a positive and professional work environment and conduct role with integrity and respect.
• Uphold the Town’s values of integrity, accountability, empowerment, purposefulness, and service excellence.
• Act as an Ambassador throughout the community, positively representing the Town.
• Abide by the policies and procedures of the Town.
• Abide by the Occupational Health and Safety Act, and work in a manner that is safe, reporting incidents immediately to direct supervisor.
• Perform other duties as assigned to meet the overall goals and objectives of the Town.
• Build and maintain knowledge and expertise in relevant fields.

Qualifications and Requirements

• Diploma in Building Systems Engineering Technology, Building Science, Project Management, or related discipline.
• Two (2) to three (3) years of experience with maintenance management, preferably within a municipal environment.
• Progress towards a related Professional Designation would be an asset.
• Outstanding written and verbal business communication skills.
• Proven success at accomplishing results through teamwork, using effective delegation and empowerment techniques.
• Highly organized, flexible and able to work effectively in an environment where priorities change rapidly.
• Proven ability to foster a cooperative work environment, individual employee and team development, combined with strong performance management skills. Strong analytical skills, ability to analyze budgetary expenditures for compliance with approved budget, identify cost saving / value add opportunities.
• Skilled in examining and re-engineering procedures, formulating policy, developing and implementing new strategies and procedures for maintenance and facility operations.
• Strong knowledge of Federal, Provincial, and local regulations, Building and Fire Code, Health and Safety regulations, etc.
• Excellent interpersonal, communication, team building and project management skills with the ability to use tact and discretion and to deal courteously and effectively with a wide range of vendors, trades people, managers, directors, supervisors and staff. Ability to deal independently and professionally in any situation.
• Experience writing specifications, scopes of work, and procuring using RFP’s, RFQs, and tenders.
• Strong systems skills (e.g. swipe card security, fire, building HVAC control, scheduled preventative maintenance) and experience with Microsoft Office Suite (Outlook, calendar management, Excel, Word, and PowerPoint).
• Valid Ontario Class G Driver’s License and access to a reliable vehicle is required. Ability to travel within the community as required.
• Comprehensive knowledge of facility operations, maintenance practices, building envelopes, building systems, and workplace safety requirements, including experience identifying deficiencies, conducting facility inspections, coordinating repairs, and addressing Joint Health and Safety Committee (JHSC) concerns.

Effort/Physical Demands

• Physical demand requires potentially long periods of standing, sitting, walking, pushing, pulling, crouching, kneeling, or lifting.
• Visual attention for health and safety compliance and personal safety while on the job.

Working Conditions

• Normal work week is 35 hours, Monday to Friday. Will be required to work on an on-call basis.
• Working environment includes an in-office environment and outside.

We thank all applicants for their interest. However, only those being considered for an interview will be contacted. In accordance with the Municipal Freedom of Information and Protection of Privacy Act, personal information is collected under the authority of the Municipal Act and will only be used for candidate selection.

The Town of Midland may utilize automated screening tools (i.e. questionnaires) to highlight candidates' qualifications; however, the Town does not use artificial intelligence (AI) to screen, assess, or select applicants.

As an equal opportunity employer, we are committed to establishing a qualified workforce that is reflective of the diverse population we serve. We encourage applications from Indigenous peoples, racialized people, persons with disabilities, and those who identify as LGBTQ2S+.

The Town of Midland is committed to providing accommodation based on any human rights protected grounds and in accordance with the AODA, throughout the recruitment and selection process. If you require accommodation, please notify us when contacted for an interview and we will work with you to meet your needs.