Facilities Manager

IMP Group International Inc.; Montreal; On-site; CAD 90,000 - 120,000; Full time

Job summary

Execaire Aviation seeks a Facilities Manager to oversee our owned and leased facilities portfolio, ensuring safety, compliance, and reliable operations across multiple sites including aviation-related facilities.

You will manage preventative and corrective maintenance programs, coordinate with landlords, and lead major capital projects, all while maintaining budgets and service levels aligned with business needs.

Qualifications

• 7 years of progressive multi-site facilities maintenance, building systems, contractor management, and capital or leasehold improvement project experience.
• Experience with preventative maintenance, corrective work-order systems, SOR development, technical bid review, building codes, audits, and contractor safety.
• Strong knowledge of building systems and maintenance best practices.
• Budget management and financial stewardship involving a significant facilities portfolio.
• Strong project management, organizational, communication, stakeholder management, leadership, and problem-solving skills.
• Bilingual English and French.
• Proficiency with Microsoft 365 applications and related tools.
• Experience in aviation, airport, FBO, hangar, industrial, or sensitive facilities.

Responsibilities

• Ensure safety and compliance by adhering to company policies and regulatory requirements.
• Develop and oversee preventative maintenance programs for company facilities and infrastructure.
• Manage corrective maintenance by prioritizing, scheduling, and documenting repairs.
• Monitor facility conditions and plan maintenance, renewal, and replacement.
• Coordinate maintenance services with local personnel, tickets, and service performance.
• Lead major capital and leasehold projects from planning to close-out.
• Collaborate with leaders to define requirements, scopes, budgets, and timelines.
• Review project proposals, bids, drawings, and methodologies for suitability.
• Manage requirements at leased and FBO locations with landlords and contractors.
• Oversee contractors and vendors, including safety, sequencing, and compliance.
• Develop and manage a facilities budget around $3 million annually.

Skills

Project management

Organizational skills

Communication skills

Stakeholder management

Leadership

Problem solving

Bilingual EN/FR

Education

Facilities Management degree or equivalent

Tools

Microsoft 365

Job description

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As Canada’s premier private jet company with a legacy spanning over 70 years,Execaire Aviation leads the way in aviation solutions. Setting the standard in aviation excellence, we redefine the way you fly, ensuring unparallelled service and unforgettable experience. Our success is driven by a team of over 600 dedicated employees who all share the same vision. As a leading provider of aviation solutions and operators of private jets, we offer a complete range of services including aircraft management, aircraft maintenance, aircraft charter and sales, as well as FBO services. At Execaire Aviation, our foundation is built on unwavering core values. Safety is our compass, guiding every operation. Excellence is the standard we uphold in every task. Innovation is our driving force, propelling us into the future of aviation.

Join us and be a part of a team that lives and breathes these values every day!

Position Overview

The Facilities Manager is responsible for overseeing the Company’s owned and leased facilities portfolio, including preventative and corrective building maintenance, major capital and leasehold improvement projects, contractor coordination, and administration of the facilities maintenance budget. The role works with local facility maintenance personnel, operational stakeholders, Strategic Procurement, landlords, FBO operators, consultants, and contractors to ensure facilities remain safe, compliant, reliable, and capable of supporting business and air operations.

• Ensure safety and compliance by ensuring all facilities activities comply with Company policies and applicable health, safety, environmental, security, building code, and regulatory requirements.
• Develop and oversee preventative maintenance programs for Company-owned facilities, building systems, equipment, and infrastructure to support safe, reliable, and efficient operations.
• Manage corrective maintenance activities by identifying, prioritizing, scheduling, tracking, and documenting repairs to minimize operational disruption and protect Company assets.
• Monitor facility and asset conditions and develop maintenance, renewal, and replacement plans for major building systems, equipment, and infrastructure.
• Coordinate facility maintenance services by providing functional direction to local maintenance personnel and overseeing the building maintenance ticketing system, work orders, response times, recurring issues, and service performance.
• Lead major capital and leasehold improvement projects at Company-owned and third-party leased facilities, from requirements definition and planning through execution, commissioning, deficiency resolution, and project close-out.
• Partner with business leaders, operational stakeholders, and Strategic Procurement to define project requirements, scopes of work, tender documentation, bid evaluation criteria, budgets, timelines, and acceptance requirements.
• Review project proposals and technical submissions, including bids, drawings, specifications, and methodologies, to ensure technical suitability, constructability, operational compatibility, and alignment with approved requirements.
• Manage facility requirements at leased and FBO locations, coordinating with landlords, FBO operators, airport authorities, internal stakeholders, and contractors to address approvals, access requirements, operational constraints, and lease obligations.
• Manage contractors, vendors, and consultants, including onsite activities, safety and security requirements, work sequencing, shutdowns, inspections, performance, workmanship, documentation, issue resolution, and contractual compliance.
• Develop and manage the facilities maintenance and improvement budget of approximately $3 million annually, monitoring expenditures, commitments, invoices, forecasts, and change requests while evaluating solutions based on lifecycle cost, risk, operational impact, and value.
• Drive facilities planning and continuous improvement by establishing consistent standards, procedures, service expectations, and KPIs; maintaining asset, project, contractor, and warranty documentation; reporting on performance, risks, and capital requirements; and providing facilities expertise in support of operational excellence, sustainability, business continuity, and employee and customer experience.

What You Will Bring

• Post-secondary diploma or degree in Facilities Managerment, Engineering Technology, Construction Management, Building Systems, Project Management, or a related discipline. Equivalent experience may be considered.
• 7 years of progressive multi-site facilities maintenance, building systems, contractor management, and capital or leasehold improvement project experience.
• Experience with preventative maintenance, corrective work-order or ticketing systems, SOR development, technical bid review, building codes, audits, and contractor safety.
• Strong knowledge of building systems and maintenance best practices.
• Budget management and financial stewardship involving a significant facilities portfolio.
• Strong project management, organizational, communication, stakeholder management, leadership, and problem-solving skills.
• Bilingual English and French.
• Proficiency with Microsoft 365 applications and working knowledge of project management, facilities management, and other relevant business software and tools.
• Experience in aviation, airport, FBO, hangar, industrial, or operationally sensitive facilities.

What We Will Do For You

At Execaire Aviation, your career journey matters.

Our careers culture is fueled by innovation, teamwork, and a commitment to excellence. We support growth through a variety of learning opportunities tailored to different roles across our organization. Whether it's hands-on experience, mentorship, or role-specific training, we aim to help you build confidence and expand your skills where it counts. Not every path looks the same; we’re committed to creating an environment where curiosity is encouraged and development is possible. Join us in redefining aviation standards and unleashing your potential in an environment where your aspirations can take flight!

Diversity and Inclusion

We celebrate diversity and believe in the power of an inclusive workplace. At Execaire Aviation, we embrace unique perspectives and backgrounds, recognizing that diversity drives innovation and creativity. We strive for a work environment where everyone feels respected, valued, and empowered to contribute their best. Join us in building a team that reflects the vibrant tapestry of aviation.