Facilities Maintenance Coordinator

ATCO; Calgary; On-site; CAD 60,000 - 80,000; Full time

Job summary

ATCO Frontec seeks a Facilities Maintenance Coordinator in Calgary, responsible for planning and scheduling maintenance activities. The role requires a technical background and experience in facilities maintenance, with a focus on quality assurance and client communication. Ideal candidates will have strong organizational skills and a commitment to safety.

Qualifications

• 5 years’ experience in trades or related technical background.
• 3+ years of maintenance planning and scheduling experience preferred.

Responsibilities

• Plan and schedule building maintenance activities.
• Assign work orders to in-house technicians.
• Collaborate with Project Manager to optimize maintenance schedules.

Skills

Time Management

Communication

Organization

Customer Service

Education

Technical trade background

Tools

MS Word

MS Excel

Outlook

Office 365

Job description

Job Description

Description:

ATCO Frontec is currently looking for a dedicated Facilities Maintenance (FM) Coordinator to become a valuable member of our ATCO Facility Solutions team in the Calgary Office. The successful candidate will be well-versed in facility maintenance (Building maintenance such as plumbing, Electrical, and HVAC) and can maximize the time on tools and zero backlog. They will ensure all documentation is always ready for client audits.

The FM Coordinator will undertake the crucial responsibility of efficiently planning and scheduling all building maintenance activities (hard and soft services) for assigned portfolios.

The FM Coordinator will also play a key supportive role as a relief to the Project Manager, acting as second in command as and when required.

Where We Work and Live:

This position will be based in either Calgary or Edmonton with occasional travel (including night stays) as required to our various project locations across Alberta.

Responsibilities:

• Updating client on daily, weekly and monthly reporting
• AWR Management and reporting
• Lining up Contractors, and related paperwork.
• Serve as the main point of contact for all QC audits.
• Hard Services: Assign work orders to in-house technicians, ensuring timely completion of both PM and CM work.
• Soft Services: Forecast all preventive maintenance tasks for the contract year and raise purchase orders for subcontractors.
• Conduct a quality check upon work completion, logging the results on SharePoint and proactively addressing deficiencies.
• Collaborate with the Project Manager to implement maintenance-based KPIs, driving organizational goals through maintenance schedule optimization and efficient day-to-day planning.
• Close all work orders in CMMS, file them on SharePoint if required, and update any corrective maintenance or additional work requests.
• Assist in onboarding new hires and training.
• Audit inventory in CMMS and physically in the warehouse by engaging trades.
• Assist in preparing reports for clients, corporate and site management, and address client concerns.
• Perform other assigned duties.
  
  

Qualifications:

• Trades or related technical back ground 5 years’ experience.
• 3 or more years of maintenance planning and scheduling experience in a commercial facilities maintenance or light industrial environment is strongly preferred.
  
  

Skills:

• Ability to multi-task and handle a high volume of work with accuracy while prioritizing.
• Proficient in MS Word, MS Excel, Outlook, and Office 365.
• Strong oral and written English communication skills.
• Strong organizational and time management skills.
• Ability to work independently or in a group environment.
• Experience in databases and electronic file management software.
• Strong customer service orientation and a desire to achieve results.
• AB Class 5 (non GDL) driver’s license required.
  
  

We would like to thank everyone for their application; however, only those being considered for an interview will be contacted.

Final candidates will be required to undergo a Government Security Clearance Check.

Collection, use, and retention of personal information will be in accordance with ATCO Group privacy policies and practices.

By submitting your resume and personal information to the ATCO Group of Companies, and/or participating in a personal interview, you acknowledge and consent to the collection, use and disclosure of your personal information by the ATCO Group of Companies to determine your suitability for employment opportunities within the ATCO Group of Companies.