Facilities Coordinator (Contract)

Northleaf Capital Partners Ltd; Toronto; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading company in investment management is seeking a Facilities Coordinator on a 10-month contract. The role involves maintaining facilities, ensuring a positive employee experience, and supporting client meetings. Ideal candidates will have 2 years of experience in facility coordination and strong communication skills.

Benefits

Health benefits

Dental benefits

Qualifications

• 2 years of facility coordination experience in a corporate environment.
• Excellent communication and interpersonal skills.
• Self-starter with a positive attitude.

Responsibilities

• Daily upkeep and maintenance of facility premises.
• Assist with monitoring and addressing issues with premise facilities.
• Provide exceptional experience for client meetings and events.

Skills

Communication

Time Management

Organizational Skills

Interpersonal Skills

Initiative

Education

Post-secondary degree or diploma in facilities/administrative related discipline

Tools

Microsoft Office Suite

Job description

Join to apply for the Facilities Coordinator (Contract) role at Northleaf Capital Partners

Join to apply for the Facilities Coordinator (Contract) role at Northleaf Capital Partners

Reporting to the Premises Manager, the Facilities Coordinator will be responsible for the daily upkeep and maintenance of facility premises, while contributing to a positive employee experience.

Working with the Receptionist, Executive Assistant’s (EA’s) and the Premises Manager, the Facilities Coordinator will provide an exceptional, high-touch, experience, ensuring the workplace is prepared for client meetings and events.

Key accountabilities

Facilities

• Assist with monitoring and addressing issues with premise facilities and report any repairs needed to applicable vendors and/or the Premises Manager
• Check all conference rooms at the start of each day to ensure technology is working and there are no furniture/millwork deficiencies. Any issues should be escalated to the Premises Manager
• Processing vendor invoices in a timely manner
• On-site point person for catering needs for internal meetings, including maintenance of the employee snack program
• Maintain inventory and maintenance of café, client kitchen/servery
• Maintain inventory and maintenance of printers/copy rooms
• Assist EA’s with catering for external client meetings as needed
• Work with the Premises Manager to lead employee experience initiatives such as team lunches, social committee events and on-site activities (e.g. wellness, yoga, etc.)
• Other client-facing responsibilities as required

Administrative

• Assisting the tax team with scanning and filing tax mail/documents
• Management of calendar, travel, and expenses for the Private Credit, Investor Relations team
• Cover reception desk for daily mail pickup, lunch hour, morning and afternoon for receptionist to complete opening and closing of kitchens

Expected to be on premises Monday-Friday, consistent with reception schedule, including flexibility for early/late client meetings.

This is a 10-month contract, inclusive of health and dental benefits.

Qualifications

• 2 years of facility coordination experience in a Corporate environment
• A post-secondary degree or diploma in a facilities/administrative related discipline is an asset
• Excellent communication and interpersonal skills with the ability to interact with staff, contacts at all levels of the organization and external vendors
• Excellent time management and organizational skills with the ability to multi-task and prioritize work in a timely fashion
• Ability to work independently and in a team environment
• Self-starter, forward thinking and flexible in adjusting/adapting to changing work priorities
• Professional with an excellent work ethic and a positive get-it-done attitude
• Ability to take initiative – research and/or investigate issues requiring resolution in order to execute on assigned tasks
• Proficient with Microsoft Office Suite

Location

Toronto, Canada

Contact

Interested candidates are asked to apply on Northleaf Careers. Only those selected to be interviewed will be contacted.

Northleaf Capital Partners is committed to providing an inclusive and accessible candidate experience. Should you require accommodations during the selection process, please do not hesitate to let us know and suitable arrangements will be made.

About Northleaf Capital Partners

Northleaf is a global private markets investment firm focused on mid-market companies and assets. With more than US$28 billion in capital commitments raised to date, Northleaf has an established, long-term track record as an investor in private equity, private credit and infrastructure globally.

Northleaf’s 275-person team, located in Toronto, Chicago, London, Los Angeles, Melbourne, Menlo Park, Montreal, New York, Seoul and Tokyo, is focused exclusively on sourcing, evaluating and managing private markets investments. Northleaf manages closed and open-end funds across a range of global private markets strategies and a series of separately managed accounts with customized investment strategies tailored to meet the specific needs of leading institutional investors and family offices. As part of its ambitious growth strategy, Northleaf is also developing specific private markets products and investment solutions for insurance and wealth management clients.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Contract

Job function

• Job function

  Administrative

• Industries

  Investment Management

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