Facilities Coordinator

Government of Alberta; Grande Prairie; On-site; CAD 77,000 - 101,000; Full time

Job summary

The Government of Alberta, Infrastructure Ministry, is seeking a Facilities Coordinator in Grande Prairie, AB to manage operations and maintenance for a portfolio of facilities. The role requires strong contract and project coordination skills, financial stewardship, and leadership to ensure service delivery meets ministry standards.

Reporting to the Facilities Manager, you will develop maintenance plans, supervise on-site staff during emergencies, and coordinate with consultants to deliver

Qualifications

• Two-year technical Diploma in a related field.
• Six years of related experience.
• Valid Class 5 driver’s license.
• Able to interpret contract and lease documents.

Responsibilities

• Coordinating and administering operation and maintenance services to maintain asset value of the assigned portfolio.
• Providing input to development of contracts for maintenance services, operations services, and projects.
• Administering financial resources associated with operations and maintenance services.
• Managing consultant investigations, including selection, coordination, stakeholder engagement, and reporting on findings and cost estimates.
• Providing leadership to facilitate provision of high quality and responsive operations and maintenance services for the assigned portfolio.
• Coordinating the development of maintenance, occupational health and safety, security, and emergency plans for the assigned portfolio.
• Supervising and supporting in-house staff members on site during building (or land) related emergencies on weeknights, weekends, and holidays, outside the regular work hours.

Skills

Six years related experience

Valid driver’s license (Class 5)

Contract interpretation

Education

Two-year technical Diploma in a related field

Tools

Lease documents interpretation

Job description

Job Information

Job Title: Facilities Coordinator
Job Requisition ID: 86645
Ministry: Infrastructure
Location: Grande Prairie, AB
Full or Part-Time: Full Time
Hours of Work: 36.25 hours per week
Permanent/Temporary/Wage: Permanent
Scope: Open Competition
Closing Date: Open until filled
Classification: Technologies 6
Salary: $2,944.12 to $3,865.92 bi-weekly ($76,841 - $100,900/year)
The Alberta Public Service works to build a stronger province for current and future generations. We make a difference in the lives of Albertans through rewarding and diverse career opportunities.
Alberta Infrastructure is responsible for delivering about one quarter of the Alberta government’s Capital Plan, which addresses the provincial infrastructure needs of Alberta’s population that support key social programs and services and economic development.
The Ministry designs, builds, manages, and maintains government-owned and operated facilities, and collaborates with other ministries to ensure that school and hospital infrastructure meet the needs of Alberta’s population. Infrastructure also provides accommodation services and manages a large portfolio of owned and leased facilities while maintaining fiscal accountability and optimizing value for Albertans.
For more information about Alberta Infrastructure, please visit: http://www.infrastructure.alberta.ca

Role Responsibilities

Reporting to the Facilities Manager, the Facilities Coordinator is responsible for coordinating the planning, delivery, and evaluation of operations and maintenance services, including project delivery associated with maintaining asset value for an assigned building (or land) portfolio.
This position has a key role in planning and developing contract specifications, administering contracts and agreements, and monitoring associated deliverables for compliance and quality assurance. The facilities coordinator also oversees the activities of service providers associated with various agreements and contracts and/or supervises in-house staff members to ensure client and Ministry service delivery standards are met.

The primary responsibilities for the Facilities Coordinator include, but are not limited to:

• Coordinating and administering operation and maintenance services to maintain asset value of the assigned portfolio.
• Providing input to development of contracts for maintenance services, operations services, and projects.
• Administering financial resources associated with operations and maintenance services.
• Managing consultant investigations, including selection, coordination, stakeholder engagement, and reporting on findings and cost estimates.
• Providing leadership to facilitate provision of high quality and responsive operations and maintenance services for the assigned portfolio.
• Coordinating the development of maintenance, occupational health and safety, security, and emergency plans for the assigned portfolio.
• Supervising and supporting in-house staff members on site during building (or land) related emergencies on weeknights, weekends, and holidays, outside the regular work hours.

The successful candidate will have:

• Demonstrated interpersonal and relationship management skills to interact with diverse clients, contractors, landlords and stakeholders.
• The ability to function independently as well as lead and contribute effectively within a team environment.
• Mediation and conflict resolution skills to resolve client, landlord, contractor and other complex issues.
• The ability to prioritize work, multi-task, and function effectively in a dynamic work environment.
• Problem solving and decision-making skills, including ability to research and analyze information obtained from varied sources and develop solutions and recommendations for consideration of decision-makers.
• Contract management and project coordination skills.

The Job Description is provided for Further details on this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

Qualifications

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification.Required:

• Two-year technical Diploma in a related field
• PLUS Six (6) years related experience
• Valid class 5 driver’s license.

Assets:

• Able to interpret contract and lease documents.

Notes

This position is a Permanent, full-time role with the standard weekly work hours of 36.25, Monday to Friday (8:15 am – 4:30 pm).

Location: Grande Prairie AB

Applicants are advised to provide a cover letter and resume summarizing information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience, and relevant examples of required competencies.

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.
Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.
Links and information on what we have to offer:

• Working for the Alberta Public Service.
• Public Service Pension Plan (PSPP)
• Alberta Public Service Benefit Information.
• Professional learning and development.
• Research Alberta Public Service Careers tool.
• Positive workplace culture and work-life balance.