Facilities Clerk

Surrey Police Service; Surrey; On-site; CAD 41,000 - 44,000; Full time

Benefits offered by this job

CUPE 402 unionized

Job summary

Surrey Police Service (SPS) has an exciting Regular Full-Time opportunity for a Facilities Clerk (Clerk 3) to support the Business & Infrastructure Services Section. Reporting to the Facilities Manager, you will manage correspondence, track maintenance requests, and coordinate with vendors and internal staff to ensure timely facilities service delivery.

The role requires Grade 12 plus courses in word processing, at least two years in an office setting, and a 40 wpm typing speed.

Qualifications

• Completion of Grade 12, supplemented by several courses in word processing, office practices and computer applications.
• Minimum two years experience and training in an office environment.
• Must have accurate typing speed of 40 wpm.
• This position requires SPSSecurity Clearance and RCMP Reliability Status, including a mandatory polygraph examination.

Responsibilities

• Prepares, formats, and maintains a variety of facilities-related correspondence, reports, work orders, records, spreadsheets, and other documentation.
• Receives, processes, and tracks facilities maintenance and repair requests, ensuring requests are accurately documented and routed for action.
• Maintains accurate records, files, inventories, floor plans, service logs, schedules, and other facilities-related information in both electronic and hard copy formats.
• Assists with scheduling maintenance, inspections, preventative maintenance activities, contractor visits, and service appointments.
• Liaises with internal staff, external vendors, contractors, and service providers to coordinate facilities-related services and follow up on outstanding requests.
• Monitors and updates facilities databases and tracking systems to ensure records are current, complete, and accurate.
• Responds to inquiries from staff and external stakeholders regarding facilities requests, procedures, and services, escalating issues as appropriate.
• Assists with purchasing and inventory control for facilities supplies, equipment, and materials, including maintaining inventory records and processing related documentation.
• Operates a variety of office equipment and utilizes applicable software applications and facilities management systems.
• Provides administrative support to the Facilities team, including preparing meeting materials, maintaining calendars, and assisting with special projects as assigned.
• Assists other staff with departmental functions as required.

Skills

Typing 40 wpm

Education

Grade 12 with courses in word processing and office practices

Job description

08-21-2026

FACILITIESCLERK (CLERK 3)

Surrey PoliceService (SPS) is Surrey’s new municipal police agency. On November 29, 2024,SPS became the police of jurisdiction, and assumed responsibility and commandfor policing and law enforcement in Surrey. SPS is working to redefine policingwith innovative new approaches and community-based solutions. It’s an excitingtime as SPS continues to expand our team with talented people who want to helpshape the future of policing in Surrey. To date we’ve hired over 550 policeofficers and over 450 civilian support staff and will grow to be one of thelargest independent police services in Canada. Since day one, SPS has beenintentional about building a culture that is inclusive, respectful andsupportive, with a strong focus on employee wellness and career development.

POSITION OVERVIEW

Surrey Police Service (SPS) has an exciting opportunity for a Regular Full-Time FacilitiesClerk (Clerk 3) to join our Business & Infrastructure Services Section,within the Corporate Services Bureau. Reporting to the Facilities Manager, theincumbent will provide administrativeand operational support for a variety of facilities functions, includingprocessing maintenance and repair requests, coordinating service calls,maintaining facilities records, and assisting with the scheduling and trackingof facilities-related work. The Facilities Clerk will prepare correspondence,reports, and other documentation, maintain accurate files and databases, liaisewith internal stakeholders and external vendors, and help ensure the efficientdelivery of facilities services. The successful candidate will exercise soundjudgment, demonstrate strong organizational skills, and work effectively withinestablished policies, procedures, and service standards.

Schedule / Hours of Work

The anticipated workschedule for the base full-time position is 35 hours a week. Please note, thehours are subject to change based on operational needs and adherence to theCollective Agreement.

RESPONSIBILITIES

• Prepares, formats, and maintains avariety of facilities-related correspondence, reports, work orders, records,spreadsheets, and other documentation.
• Receives, processes, and tracksfacilities maintenance and repair requests, ensuring requests are accuratelydocumented and routed for action.
• Maintains accurate records, files,inventories, floor plans, service logs, schedules, and other facilities-relatedinformation in both electronic and hard copy formats.
• Assists with scheduling maintenance, inspections, preventative maintenance activities, contractor visits, andservice appointments.
• Liaises with internal staff, externalvendors, contractors, and service providers to coordinate facilities-relatedservices and follow up on outstanding requests.
• Monitors and updates facilitiesdatabases and tracking systems to ensure records are current, complete, andaccurate.
• Responds to inquiries from staff andexternal stakeholders regarding facilities requests, procedures, and services,escalating issues as appropriate.
• Assists with purchasing and inventorycontrol for facilities supplies, equipment, and materials, includingmaintaining inventory records and processing related documentation.
• Operates a variety of office equipmentand utilizes applicable software applications and facilities managementsystems.
• Provides administrative support to theFacilities team, including preparing meeting materials, maintaining calendars,and assisting with special projects as assigned.
• Assists other staff with departmentalfunctions as required.
• Performsrelated duties as assigned.

QUALIFICATIONS

• Completion of Grade 12, supplemented by severalcourses in word processing, office practices and computer applications.
• Minimum two years experience and training in an officeenvironment.
• Must have accurate typing speed of 40 wpm.
• This position requires both SPSSecurity Clearance and RCMP Reliability Status. All applicants must obtain andmaintain the required police security clearance throughout their employmentwith SPS, which includes a mandatory polygraph examination .

BENEFITS & COMPENSATION

SurreyPolice Service offers a comprehensive benefits package, including extendedhealth and dental coverage, a defined benefit pension through the MunicipalPension Plan, generous vacation entitlements, and ongoing professionaldevelopment. Employees also benefit from short-term and long-term disabilitycoverage, travel and life insurance, discounted access to City of Surreyrecreation facilities, and a dedicated Employee Services team providingpersonal and family support. With a strong focus on well-being, career growth,and work-life balance, SPS is committed to fostering a supportive and rewardingworkplace. Note – The aforementioned benefits only apply to eligiblefull-time positions within SPS.

• This is a unionized position,represented by CUPE 402.
• The salary range is $30.12 to $31.97 per hour (pay grade 012) based on2024 rates.

Applications must besubmitted through our online Careers page. This posting will remain open until 11:55pm on August21, 2026; however, applications will be reviewed on an ongoing basis. Weencourage interested candidates to apply as soon as possible, as the postingmay close earlier if a suitable candidate is selected.

For updates onrecruitment opportunities and other Surrey Police Service news, follow us on LinkedIn , Instagram , Facebook , and X (formerly Twitter).

Thank you foryour interest in working with SPS. We pride ourselves on hiring members thatmodel the mission, vision, and values of SPS through unquestioned integrity andsustaining a visible, credible, inclusive, and respected profile.