Facilities and Property Coordinator

Freson Market Ltd.; Stony Plain; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading company in Alberta seeks a Facilities and Property Coordinator to oversee the maintenance and operations of their real estate portfolio. The role involves maintaining tenant relationships, managing property upkeep, and ensuring all operations run smoothly. Ideal candidates will have strong interpersonal skills, relevant education, and a commitment to excellent service.

Qualifications

• Knowledge of local property management regulations and best practices.
• Valid Alberta Driver's License.
• Ability to work independently and as a team player.

Responsibilities

• Manage property upkeep including HVAC and security systems.
• Build and maintain positive tenant relationships.
• Coordinate with service providers for property maintenance.

Skills

Interpersonal skills

Customer service skills

Problem-solving skills

Organizing skills

Planning skills

Time management skills

Education

Post-secondary completion

BOMI Certification

Tools

Microsoft Office Suite

Google Suite

Job description

Freson Bros. Operations Office, Stony Plain, Alberta, Canada

Job Description

Posted Friday, May 23, 2025 at 8:00 a.m.

The Facilities and Property Coordinator plays a vital role in the success of the Altamart Investments real estate portfolio in Alberta. This is a full-time, permanent position reporting to the President and is an integral member of the Real Estate Team. The primary responsibility is to ensure the smooth, efficient operation and maintenance of properties.

Key Responsibilities:

Tenant Relations & Lease Administration:

Building and maintaining positive tenant relationships through excellent customer service.

Promptly addressing tenant inquiries, concerns, and maintenance requests.

Property Maintenance & Building Operations:

Manage property upkeep (maintenance, repairs, improvements):

HVAC, fire systems, security, roof, sprinkler, and other building requirements.

Coordinate with service providers.

Communicate with tenants about building operations.

Conduct visual inspections.

Developing and implementing preventative maintenance schedules.

Coordinating inspections and maintenance tasks.

Managing relationships with maintenance staff, contractors, and vendors.

Ensuring the property is clean, safe, and well-maintained.

Communicate seasonal building messages (summer rooftop readiness).

Providing financial updates on repairs and maintenance issues.

Assisting with capital expenditure plans.

Obtaining bids and overseeing capital projects.

Assisting with property tax assessments and appeals.

Providing information for insurance renewals and claims.

Tenant Relations and Leasing Support:

Addressing tenant inquiries and complaints.

Assisting in tenant improvement projects.

Providing property information to potential tenants.

Additional Operational Duties:

Managing work order processes.

Managing service contracts.

Procuring assessments and cost estimations.

Managing and updating preventative maintenance programs.

Performing quality control for buildings.

Responding to emergencies.

Assisting with new store setups.

Commercial Vehicle program.

Being the go-to contact for tenants and contractors.

Qualifications:

Openness to taking courses such as BOMI Certification, finance and accounting.

Post-secondary completion is an asset to this position.

Exceptional interpersonal, written, and verbal communication and customer service skills.

Strong problem-solving, decision-making, organizing, and planning skills.

Ability to work independently and as a team player.

Detail-oriented with strong time management skills and the ability to handle multiple projects.

Knowledge of local property management regulations and best practices.

Valid Alberta Driver's License.

Possession of basic computer skills (Microsoft and Google suites).

Freson Bros. Operations Office, Stony Plain, Alberta, Canada