Facilities Administrator

Broadstreet Properties; Edmonton; On-site; CAD 40,000 - 50,000; Full time

Job summary

A family-owned property management company is seeking a Facilities Administrator to support the maintenance team in Edmonton. The role involves auditing work orders, communicating with technicians, and managing administrative duties. Ideal candidates will have strong organizational skills, attention to detail, and proficiency in MS Office Suite. Perks include employer-paid health benefits, an employee assistance program, and wellness benefits.

Benefits

Employer-paid extended health, vision, and dental coverage

Employee and Family Assistance Program (EFAP)

Yearly health and wellness benefits

RPP eligibility after one year

Qualifications

• Experience in an administrative role is required.
• Ability to work under pressure in a changing environment.
• Strong attention to detail with advanced data entry skills.

Responsibilities

• Audit closed work orders for completeness and accuracy.
• Prioritize work orders and post charges monthly.
• Provide feedback on deficiencies within work orders.

Skills

Time management

Attention to detail

Troubleshooting

Communication

Interpersonal skills

Multi-tasking

Education

Post-secondary education in business administration or related field

Tools

MS Office Suite

Job description

Do you have effective time management and the ability to prioritize changing needs? Do you have high attention to detail and strong troubleshooting skills? If you answered yes and are looking for an entry-level administrative position, we may have the position you've been looking for!

As the Facilities Administrator, you will support the Maintenance team by reviewing work orders completed by on-site maintenance technicians. You will use tracking software to review closed work orders for completeness and accuracy, communicate with maintenance technicians to clarify notes, post charges for tenant-caused damages, and initiate Planned Preventative Maintenance (PPM) work. This role requires strong prioritization skills and the ability to manage the monthly workload, as well as support and coach colleagues when needed.

Your contributions to the team include:

• Audit closed work orders for completeness and accuracy
• Prioritize move-out work orders and damage charges at month-end
• Communicate with Maintenance Technicians to clarify notes, materials, and labor
• Provide feedback on deficiencies within work orders
• Document interactions in the appropriate software
• Post Planned Preventative Maintenance (PPM) work orders regularly according to schedules
• Support special projects such as tender package coordination
• Assist with other administrative duties as needed
• Identify process improvements for cost savings

What you need to be successful:

• Experience in an administrative role
• Post-secondary education in business administration or related field (asset)
• Working knowledge of facilities equipment and maintenance requirements (asset)
• Ability to work well under pressure in a changing environment
• Strong attention to detail and multi-tasking skills
• Professional verbal and written communication skills
• Effective teamwork and interpersonal skills
• Proficiency with MS Office Suite and data entry (advanced level)

The perks include:

• Employer-paid extended health, vision, and dental coverage (including family)
• Employee and Family Assistance Program (EFAP)
• Yearly health and wellness benefits
• RPP eligibility after one year

Why Broadstreet?

Broadstreet Properties Ltd. is a family-owned property management company partnering with Seymour Pacific Developments, managing multi-family residential communities. We are a growing, diverse organization committed to innovation, employee wellbeing, and a safe, inclusive workplace. We practice equal opportunity hiring and are dedicated to accessibility and removing barriers for all employees.