Facilities Administrator

Broadstreet Properties Ltd; Edmonton; On-site; CAD 40,000 - 50,000; Full time

Job summary

A growing property management company seeks a Facilities Administrator to support the Maintenance team by auditing work orders, enhancing process efficiencies, and assisting with administrative duties. Ideal candidates will have strong attention to detail and relevant administrative experience. Join this family-owned company that values employee wellbeing and inclusiveness.

Benefits

Employer-paid extended health, vision, and dental coverage

Employee and Family Assistance Program (EFAP)

Yearly health and wellness benefits

RPP eligibility after one year

Qualifications

• Experience in an administrative role is required.
• Knowledge of facilities equipment and maintenance requirements is an asset.

Responsibilities

• Audit closed work orders for completeness and accuracy.
• Prioritize move-out work orders and damage charges.
• Support special projects and assist with other administrative duties.

Skills

Time management

Attention to detail

Troubleshooting

Teamwork

Communication

Education

Post-secondary education in business administration or related field

Tools

MS Office Suite

Job description

Do you have effective time management and the ability to prioritize changing needs? Do you have high attention to detail and strong troubleshooting skills? If you answered yes and are looking for an entry-level administrative position, we may have the position you've been looking for!

As the Facilities Administrator, you will support the Maintenance team by reviewing work orders completed by on-site maintenance technicians. You will use tracking software to review closed work orders for completeness and accuracy, communicate with maintenance technicians to clarify notes, post charges for tenant-caused damages, and initiate Planned Preventative Maintenance (PPM) work. This role requires strong prioritization and workload management skills, as well as the ability to support and coach colleagues when needed.

Your contributions to the team include:

• Audit closed work orders for completeness and accuracy
• Prioritize move-out work orders and damage charges at month-end
• Communicate with Maintenance Technicians to clarify notes, materials, and labor
• Provide feedback on deficiencies within work orders
• Document interactions in the appropriate software
• Post Planned Preventative Maintenance (PPM) work orders regularly according to schedules
• Support special projects as requested, such as tender package coordination
• Assist with other administrative duties as needed
• Identify process improvements that lead to cost savings opportunities

What you need to be successful:

• Experience in an administrative role
• Post-secondary education in business administration or a related field is an asset
• Working knowledge of facilities equipment and maintenance requirements is an asset
• Ability to work well under pressure in a changing environment
• Strong attention to detail and multi-tasking skills
• Professional verbal and written communication skills
• Effective teamwork and interpersonal skills
• Advanced proficiency with MS Office Suite and data entry

The perks:

• Employer-paid extended health, vision, and dental coverage (including family)
• Employee and Family Assistance Program (EFAP)
• Yearly health and wellness benefits
• RPP eligibility after one year

Why Broadstreet?

Broadstreet Properties Ltd. is a family-owned and operated property management company, partnered with Seymour Pacific Developments, managing multi-family residential communities. We are a growing organization with diverse team members who are dedicated to innovating asset management continuously. We prioritize employee wellbeing and are committed to protecting health and safety while fostering a respectful workplace.

Broadstreet Properties Ltd. practices equal opportunity hiring and onboarding to ensure access and participation for everyone. We are committed to creating an inclusive environment for all employees, regardless of race, color, religion, sexual orientation, gender identity, or other protected statuses. We aim to integrate people with disabilities into our workforce by removing barriers and meeting accessibility needs.