Facilities Administrator

Altis Technology; Brampton; On-site; CAD 42,000 - 52,000; Full time

Benefits offered by this job

Meaningful impact

Collaborative environment

Exposure to multiple operations

Job summary

Altis Technology in Brampton, Ontario, is seeking a Facilities Administrator to provide essential administrative and operational support to its Facilities and Engineering team on a 2-month contract. You will handle payroll coordination, purchasing, scheduling and maintenance requests while maintaining confidential records.

In this role, you will liaise with leadership, maintenance staff, contractors and vendors, ensuring smooth operations.

Qualifications

• Minimum 35 years of experience providing administrative support in a fast-paced environment.
• Post-secondary education in Business Administration or equivalent.
• Advanced proficiency with Microsoft Office and document management systems.
• Strong organizational, time-management and prioritization skills with ability to meet deadlines.
• Excellent written and verbal communication with a collaborative approach.
• Discretion handling confidential information and ability to work independently.

Responsibilities

• Provide daily administrative support and maintain confidential records for the department.
• Process invoices, purchase requisitions, expense claims and vendor documentation with Accounts Payable.
• Coordinate bi-weekly payroll and verify timekeeping, vacation, sick leave and shift changes.
• Maintain staff schedules and support workforce coverage across rotating shifts.
• Triage maintenance requests and coordinate with technicians and contractors via departmental systems.
• Oversee administrative coordination of facility keys, badges, parking requests and supply inventories.

Skills

Administrative support

Organization

Time management

Education

Business Administration degree

Tools

Microsoft Office

Document management systems

ERP/Accounts payable basics

Job description

Location: Brampton, fully on-site

Language: Strong written and spoken English communication skills

Employment Type: Contract, 2 months - potential to extend or convert to permanent

About the Opportunity

Are you an organized, detail-oriented professional who enjoys keeping things running smoothly behind the scenes? An established healthcare organization is seeking a Facilities Administrator to provide essential administrative and operational support to its Facilities and Engineering team.

In this role, you'll work closely with leadership, maintenance staff, contractors and vendors to coordinate everything from payroll and purchasing to scheduling and maintenance requests. Your ability to stay organized, anticipate needs and manage competing priorities will directly support the people and operations that keep a busy healthcare environment functioning.

What's In It for You

• Make a meaningful contribution to an organization focused on supporting healthcare services and the people who deliver them.


• Enjoy a collaborative, team-oriented environment where your initiative and attention to detail are valued.


• Gain exposure to a variety of operational functions, with opportunities to strengthen your administrative and coordination expertise.

Your Responsibilities

• You'll provide daily administrative support, coordinate meetings, manage correspondence and maintain accurate, confidential departmental records.


• You'll process invoices, purchase requisitions, expense claims and vendor documentation, working closely with Accounts Payable.


• You'll coordinate bi-weekly payroll, verify timekeeping records and process vacation, sick leave and shift adjustments.


• You'll maintain staff schedules, communicate changes and support workforce coverage across rotating shifts.


• You'll triage maintenance requests, coordinate with technicians and contractors, and track work requests through departmental systems.


• You'll oversee administrative coordination of facility keys, identification badges, parking requests and departmental supply inventories.

Skills and Qualifications

• 35 years of experience providing administrative support, ideally within a fast-paced, operational environment.


• Post-secondary education in Business Administration or an equivalent combination of education and experience.


• Advanced proficiency in Microsoft Office, internet applications and electronic data and document management systems.


• Strong organizational, time-management and prioritization skills, with the ability to meet competing deadlines.


• Excellent written and verbal communication skills, with a collaborative, service-oriented approach.


• Demonstrated discretion when handling confidential employee, financial and operational information.


• Strong attention to detail, sound judgment, adaptability and the initiative to work independently.

All qualified applicants will receive fair consideration for employment.

We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities.

If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions.