Facilities Administrative Assistant — Temp, $30+/hr

Laurentian University; Northeastern Ontario; On-site; CAD 64,000 - 69,000; Full time

Job summary

Laurentian University is seeking an Administrative Assistant for Facilities Services to join the administrative team. You will act as the first point of contact, manage work orders, assist in budget and expense reporting, and support building access and records management.

The role requires a 1-year college certificate in office administration and 2–4 years of relevant experience. Proficiency in MS Office, Megamation, Archibus, and related systems is expected; bilingual English/French is

Qualifications

• One-year college certificate in office administration or equivalent.
• Two to four years’ related administrative assistant experience.
• Ability to work under tight deadlines with changing priorities while ensuring accuracy.
• Fluent in English (and French) is preferred; bilingualism valued.

Responsibilities

• Oversee administrative duties for the Facility Department and operations.
• Serve as first point of contact for the Laurentian community and visitors.
• Provide financial data support and reporting to Managers.
• Initiate work orders and manage room changes, codes and budget names.
• Prepare monthly preventative work orders and backlog reports.
• Maintain vendor and budget databases and ensure accurate records.

Skills

Interpersonal skills

Customer service

Attention to detail

Communication skills

Education

College certificate in office administration

Tools

Megamation

Ellucian

Fusion

Archibus

Visa Centresuite

Adobe ID

Honeywell

Job description

Laurentian University is seeking an Administrative Assistant for Facilities Services to join the administrative team. You will act as the first point of contact, manage work orders, assist in budget and expense reporting, and support building access and records management.

The role requires a 1-year college certificate in office administration and 2–4 years of relevant experience. Proficiency in MS Office, Megamation, Archibus, and related systems is expected; bilingual English/French is