Facilities Admin & Capital Projects Coordinator

GEF; Edmonton; Sur place; CAD 48 000 - 62 000; Plein temps

Avantages offerts par ce poste

Medical and Dental Coverage

Health Spending Account

Disability Insurance

Life Insurance

LAPP Pension Plan

Paid Time Off

Training and Safety certification

Résumé du poste

GEF Seniors Housing is Edmonton's leading provider of affordable supportive living for low-income seniors. The role supports Facilities Management and Capital Projects with administrative duties, Yardi data entry, and vendor coordination.

You will handle work orders, invoices, budgets, and project documentation, ensuring timely reporting and compliance for government-funded initiatives. This is a full-time role based in Central Services, 14220-109 Ave NW, Edmonton.

Qualifications

• High School Diploma required.
• 2-3 years in facilities administration, maintenance administration, asset management, or related environment.
• Working knowledge of Yardi CMMS including work orders, PO, cost tracking, records.
• Strong MS Excel/Word for reports and data summaries.
• Experience reviewing contractor invoices, quotes, and POs.
• Ability to coordinate maintenance with trades and vendors.

Responsabilités

• Provide administrative support to Facilities Management and Maintenance teams.
• Create, monitor, and close work orders and purchase orders in Yardi.
• Review invoices, quotes, POs, contracts, and related docs.
• Coordinate maintenance activities with staff, contractors, and vendors.
• Support capital, maintenance, and facility improvement projects with budgeting & reporting.
• Assist with Gov of Alberta-funded project documentation and reporting.
• Maintain records per governance, privacy, and confidentiality requirements.
• Prepare reports, spreadsheets, forms, and data summaries using MS Office and Yardi.
• Track maintenance activities, costs, labour, and contractor services.

Connaissances

Organizational skills

Time management

Communication skills

Problem solving

Attention to detail

Teamwork

Independent worker

Contractor coordination

Multitasking

Data analysis

Formation

High School Diploma

Outils

Yardi CMMS

Microsoft Excel

Microsoft Word

ENERGY STAR Portfolio Manager

Description du poste

GEF Seniors Housing is Edmonton's leading provider of affordable supportive living for low-income seniors. The role supports Facilities Management and Capital Projects with administrative duties, Yardi data entry, and vendor coordination.

You will handle work orders, invoices, budgets, and project documentation, ensuring timely reporting and compliance for government-funded initiatives. This is a full-time role based in Central Services, 14220-109 Ave NW, Edmonton.