Fabrication Administrator

Pitt Meadows Plumbing & Mechanical Systems Ltd.; Maple Ridge; On-site; CAD 34,000 - 50,000; Full time

Benefits offered by this job

RRSP 5% match

Phone allowance

Full benefits (company-paid)

Life Insurance

LTD (Long-Term Disability)

AD&D

Job summary

Pitt Meadows Plumbing and Mechanical Systems (PMP) is seeking a Fabrication Administrator to manage documentation, orders, and material tracking for shop fabrication projects in Maple Ridge. The role supports the Fabrication Manager and ensures on-time handover with complete records.

The position emphasizes strong organizational skills, proficiency with MS Office and ERP systems, and collaboration across departments to maintain accurate production documentation and scheduling.

Qualifications

• Minimum 3 years in an administrative, production planning, project coordination or project controls role.
• Experience in a fabrication, manufacturing or construction environment preferred.
• Experience preparing work orders, production documentation or project documentation packages.
• Experience with material ordering, expediting and receiving documentation.
• Experience with document and revision control.
• Ability to read fabrication drawings, spool drawings and specifications.
• Proficiency with Microsoft Office, particularly Excel and Outlook; familiarity with Stratus/Procore/Bluebeam/Revizto or similar ERP is a plus.

Responsibilities

• Prepare and maintain the documentation package for each fabrication project.
• Manage drawings, revisions, specifications and fabrication packages so the shop is never working from superseded information.
• Maintain document control through the life of each project.
• Compile the quality records each project requires, including material certificates, mill test reports and inspection records.
• Prepare handover documentation and complete it as projects close out.
• Place material orders for fabrication projects based on the requirements of the shop and the project teams.
• Chase outstanding orders and keep delivery dates current.
• Confirm material has been received, checked against the order, and documented.
• Keep receiving documentation in order, including packing slips, receiving reports and mill test reports.
• Track substitutions, approvals and project-specific material requirements.
• Release shop orders to production in the priority set by the Fabrication Manager.
• Maintain shop order records in Stratus and the shop's other systems.
• Monitor production on assigned projects against the schedule and the required dates.
• Keep fabrication status current in the shop's tracking systems.
• Identify shop orders running late
• Prepare weekly status information on assigned projects.
• Coordinate completed shop orders with the Logistics team, including packaging, storage and shipment.
• Prepare shipping documentation and confirm delivery requirements with the project team.
• Keep visibility of fabricated material held at the facility awaiting shipment.
• Complete project handover, including documentation, quality records and confirmation that the scope is finished.
• Take part in the shop's Lean and continuous improvement work.
• Perform other duties as assigned.

Skills

Administrative skills

Teamwork

Detail oriented

Communication

MS Office

Safety awareness

Shop environment

Self-management

Tools

Stratus

Procore

Bluebeam

Revizto

ERP systems

Excel

Outlook

Dropbox

Job description

Pitt Meadows Plumbing and Mechanical Systems (PMP) has been a leader in the plumbing and mechanical industry for over 40 years. We pride ourselves on being a family-owned and operated company. We specialize in pre-fabrication, modular systems and installation of large-scale residential, commercial, institutional, educational, and medical design-build plumbing and mechanical projects.

Our company is growing fast, and we are looking for a highly motivated and enthusiastic team player to join us as a Fabrication Administrator at our Shop in Maple Ridge.

Reporting to the Fabrication Manager, the Fabrication Administrator runs the administrative side of fabrication projects.

This includes preparing documentation, ordering and chasing materials, confirming everything needed is on hand before fabrication starts, making up and releasing shop orders, monitoring production on assigned projects, and completing handover.

The role is based at the PMP's fabrication facility and works primarily in and around the shop.

Specifically, the Fabrication Administrator will…

• Prepare and maintain the documentation package for each fabrication project.
• Manage drawings, revisions, specifications and fabrication packages so the shop is never working from superseded information.
• Maintain document control through the life of each project.
• Compile the quality records each project requires, including material certificates, mill test reports and inspection records.
• Prepare handover documentation and complete it as projects close out.
• Place material orders for fabrication projects based on the requirements of the shop and the project teams.
• Chase outstanding orders and keep delivery dates current.
• Confirm material has been received, checked against the order, and documented.
• Keep receiving documentation in order, including packing slips, receiving reports and mill test reports.
• Track substitutions, approvals and project-specific material requirements.
• Release shop orders to production in the priority set by the Fabrication Manager.
• Maintain shop order records in Stratus and the shop's other systems.
• Monitor production on assigned projects against the schedule and the required dates.
• Keep fabrication status current in the shop's tracking systems.
• Identify shop orders running late
• Prepare weekly status information on assigned projects.
• Coordinate completed shop orders with the Logistics team, including packaging, storage and shipment.
• Prepare shipping documentation and confirm delivery requirements with the project team.
• Keep visibility of fabricated material held at the facility awaiting shipment.
• Complete project handover, including documentation, quality records and confirmation that the scope is finished.
• Take part in the shop's Lean and continuous improvement work.
• Perform other duties as assigned.

Education and Experience

• Minimum 3 years in an administrative, production planning, project coordination or project controls role.
• Experience in a fabrication, manufacturing or construction environment is preferred.
• Experience preparing work orders, production documentation or project documentation packages.
• Experience with material ordering, expediting and receiving documentation.
• Experience with document and revision control.
• Ability to read and interpret fabrication drawings, spool drawings and specifications.
• Proficiency with Microsoft Office, particularly Excel and Outlook. Experience with Stratus, Procore, Bluebeam, Revizto or a comparable production or ERP system would be considered an asset.

Skills & Requirements

• Strong administrative and organizational skills
• Able to develop & maintain good working relationships with personnel of other departments.
• Able to communicate clearly and concisely in writing and orally.
• Detail-oriented
• Strong interpersonal skills
• Teamwork Skills
• Ability to prioritize and manage multiple tasks
• Proficient in Microsoft Office and cloud-based file management platforms (e.g., Dropbox)
• Reliable, professional, and proactive
• Comfortable participating in safety-related initiatives.
• Detail-oriented and accurate with documentation
• Comfortable in a shop environment and working with trades
• Dependable and able to self-manage

Who are you?

• You value teamwork and consider yourself a true team player.
• You represent yourself and your work with passion and pride.
• You strive to do the right thing, always.
• You want a challenging yet rewarding position.

Compensation: $25 to $36 per hour (DOE) + 5% RRSP + Phone allowance + Full Benefits 100% Company-Paid + Life Insurance + LTD + AD&D.

To know more about us, please visit our website https://www.pittmeadows.net/ Check us out on LinkedIn https://www.linkedin.com/company/pitt-meadows-plumbing/ See our employee reviews on Indeed https://ca.indeed.com/cmp/Pitt-Meadows-Plumbing-&-Mechanical-Systems/reviews