Eye Care Clinic Admin III - Schedule & Operations

Nova Scotia Health Authority; Halifax; Hybrid; CAD 35,000 - 39,000; Full time

Job summary

IWK Health in Halifax is seeking an Administrative Assistant III for the Eye Care Clinic/Team. The role involves coordinating the schedules of four Ophthalmologists, managing the Chief Ophthalmologist’s daily calendar, and liaising with families and other departments for patient surgeries.

The position requires a high school diploma or GED, completion of an Office Administration program, and at least two years of related experience in a healthcare/academic setting.

Qualifications

• Minimum of a High School Diploma or GED required.

Responsibilities

• Maintaining files and utilizing Outlook to coordinate 4 Ophthalmologists’ schedules.
• Coordinate and schedule patient surgeries with families and departments.
• Maintain team communications and anticipate/troubleshoot problems.
• Assist Ophthalmology Education Coordinator with residency program logistics.
• Coordinate travel arrangements and expense recovery.
• Attend meetings, take minutes, and distribute data as required.
• Process outgoing/incoming mail and maintain filing systems.
• Provide academic and research support (literature searches, article retrieval).
• Manage inventory and place orders for office supplies.
• Track expenses and generate performance indicators.
• Assist in ambulatory care team discussions to improve clinic efficiency.
• Prepare requisitions, cheques, and petty cash vouchers.
• Dictation, word processing, and database entry; prepare reports and correspondence.
• Coordinate care and correspondence with patients and other departments.

Skills

Time management

Problem solving

Analytical skills

Communication

Organization

Education

Office Administration Program

High School Diploma or GED

Tools

MS Office

Meditech

Novari

Acuro

Ocean

Job description

IWK Health in Halifax is seeking an Administrative Assistant III for the Eye Care Clinic/Team. The role involves coordinating the schedules of four Ophthalmologists, managing the Chief Ophthalmologist’s daily calendar, and liaising with families and other departments for patient surgeries.

The position requires a high school diploma or GED, completion of an Office Administration program, and at least two years of related experience in a healthcare/academic setting.