Pediatrics Administrative Assistant III — Calendar & Coordination

IWK Health; Halifax; On-site; CAD 34,696,000 - 38,683,000; Full time

Job summary

IWK Health in Halifax is seeking a Permanent Full-time Administrative Assistant III to provide confidential administrative support to pediatric physicians and a multidisciplinary team. You will manage calendars, coordinate meetings, prepare correspondence for families, and handle medical trainee rotation placements.

The role requires strong MS Office skills, excellent organization, and the ability to work independently within a unionized, academic health setting. 35 hours/week, with start ASAP.

Qualifications

• Minimum high school diploma or GED required; Office Administration diploma preferred.
• Proficiency with Microsoft Office 365 including Excel, Word, Access and Outlook.
• Excellent organizational and multi-tasking abilities with attention to detail.

Responsibilities

• Maintain physicians' Outlook calendars and coordinate meetings.
• Prepare correspondence for physicians and patient families as needed.
• Screen calls, manage emails, faxes and mail, and maintain databases.

Skills

Organizational skills

Multi-tasking

Prioritizing

Communication

Education

High School Diploma or GED

Office Administration diploma

Tools

MS Office 365

Excel

Word

Access

Outlook

Job description

IWK Health in Halifax is seeking a Permanent Full-time Administrative Assistant III to provide confidential administrative support to pediatric physicians and a multidisciplinary team. You will manage calendars, coordinate meetings, prepare correspondence for families, and handle medical trainee rotation placements.

The role requires strong MS Office skills, excellent organization, and the ability to work independently within a unionized, academic health setting. 35 hours/week, with start ASAP.