External Funding Program Administrator - PART TIME

Raise - find a more meaningful working experience; Burnaby; On-site; CAD 62,000 - 88,000; Part time

Job summary

Raise is seeking an External Funding Program Administrator in Burnaby, BC for a part-time, 15-hour-per-week role. The position manages the SREP funding cycle, coordinating with NRCan and internal teams to prepare claims, reporting, and documentation.

The primary rate is CAD 54.14 per hour and compensation is aligned with T4 or INC classification where applicable. The contract runs from 2026-11-02 to 2027-11-02, with duties including audit readiness, schedule management, and cross-functional

Qualifications

• Five to eight years of financial management work experience.
• Experience in business case development and discounted cash flow modeling.
• Experience facilitating risk assessment in large infrastructure projects.
• Experience preparing external funding applications and regulatory submissions.

Responsibilities

• Funder coordination with NRCan for SREP claims and reporting.
• Ensure compliance with SREP contribution agreement and guidelines.
• Maintain quarterly reporting schedule and deadlines through March 2030.
• Coordinate inputs with project teams to prepare quarterly claims.
• Support commercial management activities and funding applications.

Skills

Financial management

Cost analysis

Project controls

Financial reporting

Stakeholder management

Risk assessment

Regulatory submissions

Education

Bachelor's degree in Business/Finance

CPA designation

Tools

Excel

SharePoint

Microsoft Teams

Outlook

Word

Job description

External Funding Program Administrator

• Pay Rate: $54.14/hour, depending on experience
• Contract: Start Date2026-11-02End Date2027-11-02(1 year )
• Location: Burnaby , British Columbia
• Part time assignment : The hours will be determined by the hiring manager based on the workload. Typically workload will remain 15 hours per week approx including additional hours from time to time, subject to business needs

Raise is an External Funding Program Administrator on behalf of our client. They’re expanding their team to meet growing needs, making this a unique opportunity to work with an industry leader. Our Client, is one of the largest electrical energy suppliers in Canada.

Note: The primary pay rate is based on T4 classification; however, we will also consider applications from candidates interested in an INC classification, where applicable.

Description

The part-time External Funding Program Administratorin this role will be responsible for the ongoing Smart Renewables and Electrification Pathways Program (SREP) external funding program for the Non-Integrated Areas (NIA) projects.Following an initial handover period, the successful candidate will independently take over day-to-day program administration, serving as 's primary day-to-day point of contact with NRCan. The role centers on a repeatable quarterly cycle of claims, progress reporting, supporting documentation, approvals, audit readiness, and funder coordination.

Responsibilities

• Funder Coordination & Relationship Management: Act as the organizations day-to-day point of contact with NRCan for SREP claims, reports, audit inquiries, agreement administration, reporting guidance, and tri-annual meeting preparation.
• Agreement & Policy Compliance: Develop and maintain a thorough understanding of the SREP contribution agreement, claims guidance, and reporting expectations. Escalate interpretation, commitment, or policy issues to appropriate project or director-level stakeholders.
• Schedule & Milestone Management: Develop and maintain a quarterly reporting schedule, managing responsibilities and strict deadlines through March 2030.
• Cross-Functional Collaboration: Plan and coordinate with Project Managers, Cost Analysts, Schedulers, Finance, Contract Professionals, Environment, Human Resources, Indigenous Relations, NIA Planning and Strategy, Project Delivery, and NIA Directors to gather inputs for quarterly claims.
• Progress Reporting: Coordinate updates for quarterly progress reports, tracking project dates, performance metrics, jobs, task status, key equipment, subcontractors, permits, approvals, and the Inclusivity, Diversity, Equity, and Accessibility (IDEA) Plan alongside cost details.
• Claim Review & Audit Readiness: Review claim workbooks for completeness, accuracy, consistency, and compliance with guidelines. Maintain robust backup files, submission forms, and supporting documentation to ensure remains audit-ready and responsive to internal or external queries.
• Internal Approval Workflows: Coordinate internal review and approval workflows, preparing materials for Commercial Management, Project Managers, and Directors to ensure timely submissions.
• Forecasting & Re-allocation: Maintain and update claims and contribution forecasts with project teams, identifying contribution amounts and funding re-allocation needs over the program lifecycle. Manage Agreement changes as needed.
• Commercial Management Support: Support broader Commercial Management activities based on business needs and candidate experience, such as business case development, funding applications, regulatory submissions (e.g., BCUC applications), and financial/risk analysis.

Qualifications

• Five (5) to eight (8) years of financial management work experience with a background in finance, project controls, cost analysis, financial reporting, project management, or a related field within a capital-project environment, including managing multi-stakeholder processes under fixed deadlines.
• Experience in business case development, decision analysis, discounted cash flow modeling, and financial/risk assessment.
• Experience facilitating the assessment and treatment of risks in large infrastructure projects.
• Experience preparing external funding applications and regulatory submissions.
• Skill in drafting concise decision-support documents based on complex technical, financial, and regulatory research.
• Strong command of detailed Excel workbooks, cost data, payment information, supporting documentation, and status-tracking tools. Familiarity with SharePoint, Microsoft Teams, Outlook, Word, and Excel is required.
• Comfort working with ambiguous requirements, interpreting guidance, and applying standards consistently across claims and documentation.
• Exceptional organizational skills to manage recurring deliverables, track open items, follow up on inputs, and maintain complete, audit-ready records.
• Clear written and verbal communication skills, with sound judgment to distinguish between routine administrative follow-ups and issues requiring director, legal, or financial escalation. Represent professionally in funder interactions.

Preferred Assets

• Experience with capital projects, government funding programs, contribution agreements, funding claims, or compliance-based financial processes.
• Experience maintaining shared program records.

Education and Certifications

• Bachelor's degree in Business, Finance, or other related discipline • Professional accounting designation such as the Chartered Professional Accountant (CPA)

Additional Information

• Every contractor must supply their own Windows 11 Laptop computer for the duration of the assignment.
• Every contractor must supply their own "Smart Phone". This is needed to gain access to the Organizations network.

We strive to build teams that reflect the diversity of the communities we work in. We encourage all qualified applicants to apply, including people from traditionally underrepresented groups such as women, visible minorities, Indigenous peoples, people identifying as LGBTQ2SI, veterans, and people with visible/nonvisible disabilities.

We have a dedicated webpage for accommodations where you can learn more about what we offer and request accommodation: https://raise.jobs/accommodations/