Expert Forensic Engineer, Fire and Explosion

Intact Financial Corporation; Vancouver; On-site; CAD 42,000 - 66,000; Full time

Job summary

Intact Financial Corporation in Vancouver seeks an experienced Litigation Float Legal Administrative Assistant to provide coverage for lawyers across multiple practice areas. You will manage calendars, draft and file court documents, and maintain organized litigation files to ensure timely service and client satisfaction.

Ideal candidates hold a Legal Administrative Assistant certificate or diploma and have at least 3 years of experience in a law firm with knowledge of British Columbia

Qualifications

• 1) Legal Administrative Assistant certificate/diploma from a recognized institution.
• 2) 3+ years as a Litigation LAA in a law firm.
• 3) Knowledge of BC litigation procedures, rules, deadlines.
• 4) Experience filing litigation documents, including e-filing.

Responsibilities

• Provide coverage for lawyers during absences, vacations and high workload.
• 2) Prepare, format and proofread legal documents and pleadings.
• 3) Assist with filing in the Supreme Court of BC and other courts.
• 4) Manage calendars, deadlines, court dates, discoveries and meetings.
• 5) Maintain electronic and physical litigation files and filing procedures.
• 6) Coordinate service of court documents with registries and process servers.
• 7) Prepare materials for discoveries, mediations, hearings, and trials.
• 8) Assist with billing, time entry and expenses.
• 9) Communicate professionally with clients, opposing counsel and court staff.
• 10) Adapt to different lawyers and practice areas.
• 11) Perform other related duties.

Skills

Litigation support

Calendar mgmt

Document drafting

MS Office

Client service

Confidentiality

Education

LAA certificate/diploma

Job description

Litigation Float Legal Administrative Assistant – #5173

Our client is seeking an experienced Litigation Float Legal Administrative Assistant to join its team. This is an excellent opportunity for a versatile and organized LAA who enjoys working with a variety of lawyers and practice groups in a collaborative law firm environment.

The successful candidate will provide coverage and administrative support to litigation professionals as required, ensuring files and deadlines are managed efficiently while maintaining a high standard of client service.

Responsibilities

• Provide litigation administrative support to lawyers and legal teams during absences, vacations, and periods of increased workload.
• Prepare, draft, format, and proofread legal correspondence, pleadings, affidavits, applications, and other court documents.
• Assist with the preparation and filing of documents in the Supreme Court of British Columbia and other courts as required.
• Manage calendars, diarize deadlines, and coordinate court dates, discoveries, mediations, and meetings.
• Maintain and organize electronic and physical litigation files, including document management and file opening and closing procedures.
• Coordinate service and filing of court documents and liaise with court registries, process servers, and other external parties.
• Prepare and organize materials for discoveries, mediations, hearings, and trials.
• Assist with billing, time entry, expense processing, and other administrative tasks.
• Communicate professionally with clients, opposing counsel, court personnel, and other stakeholders.
• Adapt to different lawyers’ working styles and provide reliable support across multiple practice areas.
• Perform other related duties as required.

Qualifications

• Successful completion of a Legal Administrative Assistant certificate or diploma from a recognized post-secondary institution.
• A minimum of 3 years of experience as a Litigation Legal Administrative Assistant in a law firm.
• Strong knowledge of British Columbia litigation procedures, court rules, filing requirements, and deadlines.
• Experience preparing and filing litigation documents, including through electronic court filing systems.
• Excellent organizational and time management skills, with the ability to manage competing priorities and work under pressure.
• Strong attention to detail and proficiency in drafting, formatting, and proofreading legal documents.
• Excellent written and verbal communication skills and a professional, client-service-oriented approach.
• Proficiency in Microsoft Office, including Word, Outlook, and Excel.
• Experience with legal practice management and document management systems is an asset.
• Ability to work independently, exercise sound judgment, and maintain confidentiality.
• A flexible, adaptable, and collaborative attitude, with the ability to transition smoothly between different lawyers and teams.