Expense Accounts Technician, Administration

Axium Infrastructure; Montreal (administrative region); Hybrid; CAD 45,000 - 60,000; Full time

Benefits offered by this job

Insurance

Pension plan

Flexible hours

Work from home (up to 2 days/week)

Public transportation reimbursement

Wellness program

Job summary

Axium Infrastructure invites you to join its Administration team in Montreal as an Expense Claims Assistant. You will receive and process employee expense claims, verify amounts, taxes and cost centers, and ensure adherence to the organization's policies.

You'll train colleagues on SAP Concur, generate expense reports, and analyze spend data to identify optimization opportunities. A bilingual French/English ability and a minimum of two years in an administrative or accounting role are required.

Qualifications

• Two (2) years of experience in an administrative, accounting or similar position.
• Diploma of Vocational Studies (D.E.P.) or Attestation of Collegial Studies (A.E.C.) in a relevant field.
• Bilingual in French and English to interact with colleagues across Canada and beyond.

Responsibilities

• Receive and process employee expense claims, verify amounts, taxes and cost centers.
• Ensure compliance with organizational policies and documentation requirements.
• Follow up with employees on missing information and reimbursements.
• Produce expense reports and analyze spend for optimization opportunities.
• Train and coach employees in SAP Concur.

Job description

Founded in 2009, Axium Infrastructure is an independent employee-owned fund manager dedicated to investing in the infrastructure sector. With over 125 employees, the firm benefits from the extensive infrastructure backgrounds of its team of professionals who have gained, over their career, significant experience acquiring, developing, financing, operating, and managing infrastructure assets. Axium’s investment strategy focuses on core infrastructure assets with an active approach to operations and asset management and integration of strong environmental, social and governance ('ESG') principles. Over the years, the firm has built a diversified portfolio of over 300 assets and today has over C$14.1 billion of assets under management.

Axium Infrastructure offers a dynamic, respectful, and collaborative work environment in its offices located in the core of the financial districts of Montreal, Toronto, Vancouver, New York and London. The firm also strongly believes in upholding ESG principles and is focused on providing employees a sustainability-oriented workplace. A full benefit package is offered to permanent employees: insurance, pension plan, flexible hours, work from home (up to 2 days a week), reimbursement of monthly public transportation passes, physical activity program and much more!

Reporting to the Administration Manager, you will be part of a team of 4 Assistants. You will play a key role in the management and compliance of expense accounts for all our offices. You will collaborate with employees and various teams to ensure rigorous reimbursement processing and continuous process improvement.

Key Responsibilities

• Receive and process expense claims from employees.
• Verify the accuracy of the information and supporting documents submitted (amounts, taxes, dates, cost centers, approvals).
• Ensure compliance of expense accounts submitted by employees by verifying the application of the organization's policies, procedures and documentation requirements.
• Follow up with employees when information is missing.
• Answer employee questions.
• Follow up on reimbursements.
• Produce reports on expenses and reimbursements.
• Analyze spend data to identify trends, anomalies, and opportunities for process improvement.
• Train and coach employees in the use of SAP Concur.

Professional Requirements

• Diploma of Vocational Studies (D.E.P.) or Attestation of Collegial Studies (A.E.C.) in a relevant field.
• Minimum two (2) years of experience in an administrative, accounting or similar position.

Knowledge And Skills

• Excellent ability to analyze and validate data accuracy.
• Rigor, consistency and attention to detail.
• Autonomy and discretion.
• Discernment.
• Organizational skills, priority management and ability to manage multiple files simultaneously.
• Excellent customer service skills and collaborative approach.
• Advanced proficiency in Microsoft 365 applications (Excel, Word, Outlook, Teams, SharePoint).
• Knowledge of SAP Concur and/or Rippling is an asset.
• Bilingual in both spoken and written French and English, in order to interact daily with colleagues in offices outside Quebec as well as with external partners across Canada, the United States, and internationally.