Executive Support Partner

Mosaic Veterinary Partners; Calgary; On-site; CAD 70,000 - 90,000; Full time

Benefits offered by this job

Comprehensive benefits

EFAP

Paid vacation

Wellness allowance

Vet care discounts

Remote-friendly

Private Canadian-owned

Job summary

Mosaic Veterinary Partners in Calgary, Alberta is seeking an Executive Support Partner to work closely with the CEO and our support team. This role focuses on executive support, calendar coordination, travel arrangements, and preparing communications.

It also involves participating in projects, governance, and continuous improvement initiatives. You will play a pivotal role in organizing complex schedules, coordinating meetings, and ensuring follow-ups.

Qualifications

• Experience supporting senior leaders in fast-paced organizations.
• Exceptional organizational and project coordination skills.
• Strong judgment and initiative.
• Outstanding written and verbal communication, with professionalism across all levels.
• High discretion and confidentiality when handling sensitive information.
• Strong Microsoft 365 skills; SharePoint experience is a plus.
• Comfort using AI tools to improve efficiency.
• Ability to take loosely defined projects and move them forward.
• Flexible, resourceful mindset with shifting priorities.

Responsibilities

• Executive Support and Coordination: manage the CEO's calendar, travel, meetings, communications and follow-ups.
• Board & Governance: prepare agendas/materials, maintain governance records, track decisions and action items.
• Projects and Business Initiatives: support acquisitions, due diligence, integration activities, leadership meetings and events.
• Information & Document Management: maintain SharePoint and corporate records; ensure accessibility and accuracy.
• Continuous Improvement: improve systems, coordinate priorities, leverage AI to boost efficiency.

Job description

Executive Support Partner

Department: Home Office Opportunities

Employment Type: Full Time

Location: Calgary, Alberta MVP

Description

As Mosaic’s Executive Support Partner, you’ll work closely with our CEO and broader support team to keep priorities moving, details organized, and great ideas from getting stuck on a to-do list. At the heart of the role is exceptional executive support, but we are looking for someone who brings much more than that!

One day you might be preparing for a Board meeting or coordinating a complicated schedule. The next, you could be helping move an acquisition project forward, researching a new idea, organizing a company event, building a presentation, or being handed something entirely unexpected and figuring out how to make it happen.

This is a work-from-home position with travel throughout Calgary as needed for meetings, events and other Mosaic activities.

If you're the person people trust when something simply needs to get done, we would love to meet you!

The Opportunity

• Executive Support and Coordination: Work closely with the CEO to manage priorities, coordinate a complex calendar, organize travel and meetings, prepare communications and presentations, and ensure important follow-ups don't fall through the cracks.
• Board & Governance: Coordinate Board meetings, prepare agendas and materials, maintain governance records, and track key decisions and action items.
• Projects and Business Initiatives:Support and coordinate a wide variety of projects across Mosaic, including acquisitions, due diligence, integration activities, leadership meetings and company events. Be ready to jump into new projects and priorities as they arise.
• Information & Document Management:Maintain SharePoint, corporate records, legal documentation, templates, and executive resources while ensuring information is organized, accurate, and accessible.
• Continuous Improvement: Support the Mosaic team by improving systems, coordinating priorities, connecting people with information, and creating the capacity that allows our leaders to better support the clinics they serve. Leverage AI and technology to improve efficiency.

The Ideal Candidate

As our ideal Candidate, you have:

• Experience supporting senior leaders in a fast-paced, evolving organization.
• Exceptional organizational and project coordination skills. You know how to keep multiple priorities moving without losing sight of the details.
• Strong judgment and the ability to anticipate needs, solve problems, and take initiative without waiting for every step to be mapped out.
• Outstanding written and verbal communication skills, with the confidence to communicate professionally with people at all levels of an organization.
• A high degree of discretion, professionalism and good judgment when handling confidential or sensitive information.
• Strong Microsoft 365 skills; SharePoint experience is considered an asset.
• Confidence using AI tools and a genuine curiosity about how emerging technology can make work smarter and more efficient.
• The ability to take an idea, question or loosely defined project and figure out how to move it forward.
• A flexible, resourceful mindset and comfort working in an environment where priorities can shift and no two days necessarily look the same.
• A valid Class 5 driver's license.

What We Offer

We want Mosaic to be a place where great people can do great work and feel supported while doing it. Along with a role that offers plenty of variety, autonomy and opportunity to make an impact, you will receive:

• Comprehensive group benefits, including health and dental coverage
• Employee & Family Assistance Program (EFAP) providing confidential support when you or your family need it
• Paid vacation, sick and personal time because life happens outside of work
• Annual wellness and clothing benefits to support your health and well-being
• Generous veterinary care discounts across our clinics
• A flexible, work-from-home environment with opportunities to connect in person with our Calgary-based support team
• A role with genuine variety and impact in a growing, privately owned Canadian organization.

About Mosaic Veterinary Partners

Mosaic is a veterinarian-led, privately owned organization that supports a network of thriving veterinary practices across Western Canada. We’re proud to unite two amazing teams: Mosaic Veterinary Partners, which focuses on rural mixed animal medicine, and Mosaic Petcare, which supports small animal clinics in urban and suburban communities.

While each team has its own unique focus and identity, together we are bound by a shared commitment to delivering exceptional care, living our values, and redefining corporate norms. As a people-first organization, we put our teams and the animals they care for at the heart of everything we do.

Mosaic Veterinary Partners is committed to the principles of Employment Equity. We strive to provide accessibility in employment to ensure equal access to employment opportunities for candidates, including persons with disabilities. Mosaic Veterinary Partners will endeavour to provide accommodation to persons with disabilities in the recruitment process upon request. If you are selected for an interview and you require accommodation due to a disability, please notify us upon scheduling your interview.