Executive Projects Coordinator

RJC Engineers; Toronto; On-site; CAD 65,000 - 80,000; Full time

Benefits offered by this job

Bonus program

Share ownership

Parental leave top-up

RRSP matching

Growth opportunities

Job summary

RJC Engineers, Toronto-based, is seeking an Executive Projects Assistant to support strategic initiatives and executive-level projects. You will coordinate cross-functional efforts, prepare reports and presentations, and help drive process improvements across the firm.

Join a collaborative, employee-owned culture with opportunities for growth and leadership development. A degree in business-related fields and 2+ years of experience are preferred.

Qualifications

• Bachelor’s degree in Business Administration, Commerce, Economics, or related field.
• 2+ years of experience in project coordination, consulting, operations, administration, or related field.
• Experience supporting executive materials and coordinating multiple priorities is an asset.
• Experience in AEC industry or professional services is an asset.

Responsibilities

• Support strategic project coordination across operations, growth initiatives, market expansion, and continuous improvement.
• Track timelines, milestones, deliverables, and action items to keep initiatives on schedule.
• Coordinate activities between stakeholders and support cross-department execution.
• Develop and maintain Excel models, trackers, dashboards, and reporting tools.

Skills

Excel skills

Power BI

Project coordination

Executive support

Data analysis

Education

Bachelor’s degree

Tools

Power BI

Microsoft Office

Project management tools

Job description

RJC Engineers is a well-established, employee-owned engineering firm with a broad geographic footprint and deep roots across Canada and the United States. We are leaders in structural engineering, building science, structural restoration, structural glass engineering, parking facility design, and building energy modelling.

What sets us apart?

Our commitment to clients, cutting-edge technology, collaborative culture, and the passion of our people. We’re driven by a purpose: to positively impact our communities and invest in our team’s growth and success.

At RJC, you’ll join an inclusive, fast-paced team tackling exciting and complex projects. You’ll work alongside industry-leading experts, explore emerging technologies, and be supported in your continuous professional development.

Being an RJC Professional

We build our team around five key attributes:

• Creative Mindset – You bring fresh ideas, challenge assumptions, and turn obstacles into opportunities.
• Proactive Approach – You take initiative, anticipate challenges, and seek ways to create a positive impact.
• Supportive Teamwork – You foster a culture of inclusivity, respect, and collaboration, helping others succeed.
• Trusted Advice – You act with integrity, expertise, and honesty, earning the confidence of clients and colleagues.
• Lead with Purpose – You empower, support, and guide others, driving meaningful results.

Location:Toronto

Compensation: $65,000 - $80,000

The compensation range disclosed represents an estimate of base salary and does not include discretionary bonuses or any overtime pay.

Candidate Profile

The Executive Projects Assistant supports strategic initiatives and executive-level projects that contribute to organizational growth, operational effectiveness, and business expansion. Working closely with senior leadership, the role provides project coordination, analytical support, administrative excellence, and process improvement assistance across a broad range of business priorities.

Key Responsibilities

Strategic Project Coordination

• Support cross-functional projects related to operations, growth initiatives, market expansion, and continuous improvement.
• Track project timelines, milestones, deliverables, and action items to ensure initiatives remain on schedule.
• Coordinate activities between stakeholders and support effective project execution across multiple departments.
• Identify project risks, barriers, and opportunities for process improvement.

Research, Analysis & Reporting

• Conduct research and gather information to support strategic planning and decision-making.
• Analyze data and synthesize findings into concise reports, summary documents, and executive presentations.
• Develop and maintain Excel models, project trackers, dashboards, and reporting tools.
• Translate complex information into clear and actionable insights for leadership.

Business Support and Negotiations

• Support Team Leaders, Group Leaders, Principals, and project teams in assessing contract and business risk.
• Participate in client or legal discussions when specialized risk expertise is required, while typically supporting the business rather than leading front-facing negotiations.

Process Improvement & Operational Support

• Assist in the development and implementation of scalable workflows, systems, and operational processes.
• Identify opportunities to increase efficiency, streamline communication, and improve project coordination.
• Support the documentation and maintenance of business procedures, templates, and operational resources.

Executive & Administrative Support

• P repare executive presentations, briefing notes, agendas, reports, and meeting materials.
• Maintain organized records, project documentation, and information repositories.
• Handle confidential and sensitive information with professionalism and discretion.
• Anticipate leadership needs and support effective planning, organization, and communication.

Professional Qualifications

EDUCATION

• Bachelor’s degree or equivalent in Business Administration, Commerce, Economics, or a related field.

EXPERIENCE

• 2+ years of experience in project coordination, consulting, operations, administration, or a related field.
• Experience supporting projects, preparing executive-level materials, and coordinating multiple priorities is considered an asset.
• Experience in AEC industry, consulting, or other professional services considered an asset.

SKILLS

• Advanced proficiency with Microsoft Office, particularly Excel, Word, and PowerPoint.
• Experience creating reports, dashboards, trackers, and presentations.
• Familiarity with Power BI, project management tools, and process documentation practices is considered an asset.

What RJC Offers?

• Competitive compensation and performance-based bonus program.
• Opportunity to participate in RJC's share ownership program.
• Maternity and Parental Leave Top-Up Program.
• RRSP matching program.
• A collaborative and supportive employee-owned culture.
• Meaningful opportunities for professional growth and leadership development.

Be your Authentic Self

At RJC, we are dedicated to fostering an inclusive and diverse workplace where everyone is valued and respected. We proudly embrace all individuals and believe that every team member contributes to creating a welcoming environment. At RJC, inclusivity and diversity are commitments we all share.