Executive & Personal Assistant

Accountant Staffing; San Juan de Terranova; On-site; CAD 50,000 - 65,000; Full time

Job summary

Administrative Staffing is assisting a well-established client in Clarke's Beach, NL, by recruiting an Executive & Personal Assistant to support a senior executive with a blend of traditional EA duties and occasional personal tasks. The role requires adaptability, superb organization, and proactive problem solving; travel to St.

John's will be required using a company vehicle or mileage reimbursement, and the successful candidate will handle correspondence, calendars, travel logistics, and

Qualifications

• Previous experience as an Executive Assistant or Personal Assistant.
• Proficient with Microsoft Office and office technology.
• Valid driver's license and willingness to travel to St. John's.
• Strong organization and time-management skills.
• Excellent written and verbal communication, discretion, and confidentiality.

Responsibilities

• Prepare correspondence, letters, reports, and other business documents
• Perform accurate data entry and maintain electronic and paper filing systems
• Coordinate travel arrangements, accommodations, and related logistics
• Manage email correspondence, calendars, and expense submissions
• Run occasional business and personal errands, including post office visits and purchasing required items
• Maintain an organized office environment and ensure administrative tasks remain up to date
• Travel to St. John's as required (using a company vehicle or mileage reimbursement)
• Assist with additional administrative duties and special projects as required

Skills

Executive support

Personal assistant

Travel coordination

MS Office

Communication

Tools

Microsoft Office

Job description

Our client, a well-established and respected organization based in Clarke's Beach, NL, is seeking a highly professional Executive & Personal Assistantto provide dedicated support to a senior executive. permanent, full-time position combines traditional executive assistance with occasional personal assistant responsibilities.

The successful candidate will be comfortable managing changing priorities, anticipating needs, and providing responsive support. They will be someone who takes pride in staying organized, demonstrates initiative, and is readily available to assist with evolving priorities as needed.

Key Responsibilities for the Job:

• Prepare correspondence, letters, reports, and other business documents
• Perform accurate data entry and maintain electronic and paper filing systems
• Coordinate travel arrangements, accommodations, and related logistics
• Manage email correspondence, calendars, and expense submissions
• Run occasional business and personal errands, including post office visits and purchasing required items
• Maintain an organized office environment and ensure administrative tasks remain up to date
• Travel to St. John's as required (using a company vehicle or mileage reimbursement)
• Assist with additional administrative duties and special projects as required

Experience & Attributes for Success:

• Previous experience in an Executive Assistant, Personal Assistant, or senior administrative support role
• Proficiency with Microsoft Office and general office technology
• Valid driver's license with the ability to travel to St. John's when required
• Exceptional organizational and time management skills with the ability to manage competing priorities
• Strong written and verbal communication skills
• High level of professionalism, discretion, and confidentiality
• Self-motivated with the ability to work independently and remain productive during quieter periods

Administrative Staffing is committed to promoting diversity and inclusion in the workplace. We believe that it is essential for workforces to reflect the communities they serve, where everyone feels included and valued. We promote environments that value and respect all individuals, regardless of their race, ethnicity, gender, sexual orientation, age, ability, religion, or any other personal characteristic.

We encourage applications from underrepresented groups including African Canadians, Indigenous/Aboriginal People, Racially Visible Persons, Women, Persons with Disabilities, and 2SLGBTQ+ Persons.

Self-identification is encouraged but not required during the application process and accommodations can be requested during the recruitment process. If accommodations are needed during the assessment process, such as an interview or testing, please let us know and we will make arrangements to meet your needs.