Halifax Office Support Assistant

McInnes Cooper; Halifax; On-site; CAD 36,000 - 48,000; Full time

Benefits offered by this job

Defined-benefit pension plan

Firm-paid health and dental benefits

Health spending account

Wellness spending account

Vacation, personal, and sick days

Job summary

McInnes Cooper seeks a proactive Office Support Assistant in our Halifax office for a full-time permanent role. You will provide general administration support to ensure the office runs smoothly and service clients efficiently.

The role requires strong Microsoft Office skills, excellent time management, and a client-service mindset. You will work in a supportive, collaborative team, with access to comprehensive benefits and a defined-benefit pension plan.

Qualifications

• Office/Legal Administration Diploma or related education.
• Excellent time management, detail-oriented, and flexible to changing priorities.
• Proficient in Microsoft Office with strong communication and client service skills.
• Strong interpersonal skills with integrity and independent judgment.

Responsibilities

• Document preparation duties including letters, transcribing, scanning, printing, and copies.
• File management of documents in paper and electronic formats.
• Arrange deliveries and couriers, including hand deliveries when necessary.
• Assist with management of files including opening and closing files.
• Enter time entries for lawyers in the firm's finance software.
• Prepare client invoices and expense claims.
• Schedule and coordinate meetings.
• Provide backup coverage to Legal Assistant(s) during vacations or absences.

Skills

Time management

Client service

Communication

Team player

Integrity

Independent judgment

Detail oriented

Flexibility

Education

Office/Legal Administration Diploma

Tools

Microsoft Office

Job description

Are you an administrative professional looking for a new and exciting opportunity? Do you enjoy providing exceptional client service while working in a fast-paced, innovative, and collaborative environment where you learn daily?

McInnes Cooper seeks a proactive client service-focused Office Support Assistant to join our team in our Halifax office for a full-time permanent position. This position will provide general administration support to our team ensuring the overall operational needs of the office are met.

Qualifications

• Office/Legal Administration Diploma or related education or transferable administrative experience;
• Exceptional time management; excels in a demanding, fast-paced environment, highly detail-oriented, and flexible to changing priorities;
• Exceptional technology skills, with proficiency in all aspects of Microsoft Office;
• Exceptional communication skills, a special focus on client service, and the highest degree of professionalism;
• Working in a team environment, the successful candidate will be a strong team player and have high personal integrity; and,
• Strong interpersonal skills and independent judgment.

Responsibilities

As an Office Support Assistant, you will be responsible for:

Legal Services Support

• Document preparation duties including preparation of letters/transcribing documents, scanning, printing, and making copies;
• File management of documents both in paper and electronic formats;
• Arrange deliveries and couriers, including hand deliveries when necessary;
• Assist with the management of files including opening and closing files;
• Enter time entries for lawyers in the firm's finance software;
• Prepare client invoices and expense claims;
• Schedule and coordinate meetings; and,
• Provide backup coverage to Legal Assistant(s) during vacations or absences.

Our team members have access to:

• Defined-benefit pension plan;
• Firm-paid health and dental benefits;
• Health spending account;
• Personal (wellness) spending account;
• Time for you:
  • Including vacation, personal, and sick days.
• Our Team - we can't say enough about our people! You will be part of a collaborative, collegial, respectful, and caring team; and,
• Have the opportunity to participate in a variety of teams including Collective Social Responsibility, Wellness, Diversity, Equity & Inclusion, Pride@MC and Access@MC, Special Events and so many more!

McInnes Cooper is committed to building an environment that is diverse and inclusive, representative of the communities in which we serve. We welcome and encourage applications from persons who identify as racially visible, Indigenous, persons with disabilities, women in underrepresented roles, and members of the 2SLGBTQ+ community. Applicants from these equity groups may self-identify through our online application process.

As part of the recruitment process, MC will provide accommodation(s) to candidates with disabilities. If you require an accommodation(s) to participate in the recruitment process with us, please contact [e-mail].