Executive Operations & Governance Coordinator

ARBI; Calgary; On-site; CAD 60,000 - 80,000; Full time

Job summary

ARBI is seeking an Executive Operations Assistant to provide administrative and coordination support to the Executive Director and leadership team, ensuring smooth organizational operations.

You will manage governance documents, support recruitment and onboarding, and assist with accreditation and quality-improvement projects, ensuring confidentiality and professionalism across the organization.

Qualifications

• Diploma or certificate in office administration or equivalent experience.
• 1 year of administrative or executive support experience preferred.
• Experience coordinating recruitment, onboarding, or HR processes is an asset.
• Experience supporting senior leaders, boards, or nonprofit organizations is an asset.

Responsibilities

• Coordinate governance logistics for Board, committees, and leadership meetings.
• Maintain board and governance records, agendas, minutes, and policies.
• Provide executive administrative support including calendar management and correspondence.
• Assist with accreditation, quality improvement planning, and organizational documentation.

Skills

Organization

Communication

Discretion

Project coordination

Governance support

HR coordination

Board administration

Microsoft 365

Education

Diploma or certificate in office administration

Tools

Microsoft 365

Job description

ARBI is seeking an Executive Operations Assistant to provide administrative and coordination support to the Executive Director and leadership team, ensuring smooth organizational operations.

You will manage governance documents, support recruitment and onboarding, and assist with accreditation and quality-improvement projects, ensuring confidentiality and professionalism across the organization.