Executive Governance & Operations Coordinator

Upper Canada College; Toronto; On-site; CAD 67,000 - 88,000; Full time

Benefits offered by this job

Health coverage

Paid time off

RRP matching

Pension plan

Leadership development

Job summary

Upper Canada College in Toronto seeks an experienced Administrative Coordinator to support governance, finance, and operations. The role partners with senior leaders to manage calendars, boards, and financial documentation.

You will help implement new tools, generate reports, and mentor teams through process improvements, with a focus on accuracy, compliance, and efficient service across the college and foundation.

Qualifications

• Post-secondary education in business administration, finance, or related field.
• 5-7 years of progressive administrative or coordination experience.
• Experience supporting senior leaders in complex organizations.
• Experience coordinating multiple projects and priorities simultaneously.
• Experience with data, reporting, and systems.
• Interest or experience in AI tools to enhance productivity and workflow optimization.

Responsibilities

• Coordinate Board, Committee, and governance meetings with agendas, minutes, and follow-ups.
• Support audits, financial reporting timelines, and governance documentation.
• Maintain centralized tracking of action items and timely deliverables.
• Assist in financial processes including procurement coordination and contract administration.
• Generate reports and dashboards to support decision-making.
• Provide calendar, meeting, and correspondence support to senior leaders.
• Draft communications, reports, and presentations.
• Support process mapping and workflow optimization initiatives.

Skills

Advanced Google Workspace

Senior leaders support

Data reporting & systems

AI tools for productivity

Project coordination

Strong communication

Education

Post-secondary education in business/finance

Tools

Google Workspace

Job description

Upper Canada College in Toronto seeks an experienced Administrative Coordinator to support governance, finance, and operations. The role partners with senior leaders to manage calendars, boards, and financial documentation.

You will help implement new tools, generate reports, and mentor teams through process improvements, with a focus on accuracy, compliance, and efficient service across the college and foundation.