Executive Operations Coordinator to the President

onni; Vancouver; On-site; CAD 90,000 - 130,000; Full time

Benefits offered by this job

Competitive compensation package

Comprehensive benefits

Annual education allowance

Generous referral program

Gym access

Job summary

Onni Group invites applications for an Executive Operations Coordinator to the President. This role goes beyond traditional executive assistance, acting as a central coordinator to drive priorities and see complex tasks to completion while coordinating across Onni businesses and senior leadership.

The successful candidate will be unusually proactive, resourceful, and adept at leveraging AI and modern productivity tools to accelerate decision-making and execution.

Qualifications

• Experience supporting a President or senior executive with independent execution.
• Demonstrated resourcefulness in solving difficult or unexpected problems.
• Proactive, solution-oriented approach to work.

Responsibilities

• Manage the President's complex and frequently changing calendar across senior executives, internal teams and external stakeholders.
• Coordinate business, personal and family travel, including transportation, accommodations and itineraries.
• Receive requests from the President and drive them through to completion, independently or with other leaders.
• Act as a central liaison between the President and Onni business units; obtain information, follow up on commitments and maintain momentum.
• Anticipate requirements and remain several steps ahead to avoid delays.
• Handle unusual or urgent requests by researching options and developing solutions when needed.
• Use AI and productivity technology to accelerate research, planning, organization and execution.
• Identify opportunities to automate recurring work and improve executive-office processes.
• Coordinate confidential matters with discretion and judgment.

Skills

Executive support

Resourcefulness

Proactive mindset

Tools

AI platforms

Productivity tools

Job description

Onni Group is seeking an exceptional Executive Operations Coordinator to the President to work directly alongside the President of Onni Group of Companies. This is not a traditional Executive Assistant or administrative support position . While the role includes responsibility for the President's complex calendar and business, personal and family travel coordination, the primary purpose of the position is much broader: help the President get things done. The Executive Operations Coordinator will act as a central point of coordination for the President-managing priorities, following up on requests, working with executives and different Onni businesses, solving problems and ensuring matters are carried through to completion. Some requests will be straightforward. Others may be unusual, urgent or have no obvious solution. The successful candidate will not wait for detailed instructions. They investigate, make calls, find the right people, develop alternatives, use technology and AI, overcome obstacles and ultimately figure out how to make things happen.

Why Join Us?

This is an opportunity to become part of one of North America's leading real estate organizations and work directly alongside its President in a highly visible and trusted position. We are much more than a traditional real estate company . We are a forward-thinking, entrepreneurial and diversified organization with extensive operations and investments across real estate development, construction, property management, hospitality and other business ventures throughout Canada and the United States . For the right person, this position offers exposure that goes far beyond traditional executive administration. You will work closely with the President and gain firsthand exposure to executive decision-making, major real estate projects, business initiatives, investments and the operation of a large and diversified organization . You will be trusted with significant responsibility and have the opportunity to become an integral part of the President's office. If you are ambitious, exceptionally capable and energized by working close to where important decisions are made and things happen, this is an opportunity to build a rewarding long-term career within a successful and growing organization.

Perks & Benefits

• Competitive compensation and comprehensive benefits package
• Company-paid extended health care, dental care, vision care, life insurance and critical illness coverage
• Annual education allowance
• Generous referral program
• Fun and collaborative company culture with regular team-building events
• Local discounts at restaurants, clothing stores, personal training and more
• Complimentary access to a fully equipped gym
• Friends & Family rates across hospitality brands

What You Will Do

• Manage the President's complex and frequently changing calendar, coordinating meetings, priorities and commitments across senior executives, internal teams and external stakeholders.
• Coordinate business, personal and family travel, including transportation, accommodations, itineraries, reservations and last-minute changes.
• Receive requests from the President and take ownership of driving them through to completion, independently or by coordinating with executives, business leaders and teams across Onni Group.
• Act as a central point of coordination between the President and Onni business units; obtain information, follow up on commitments, resolve issues and maintain momentum until matters are completed.
• Anticipate requirements, identify next steps and remain several steps ahead rather than waiting for repeated direction or reminders.
• Handle unusual, urgent or ambiguous requests by researching options, making calls, finding the right resources and developing alternative solutions when the obvious approach is unavailable.
• Use sound judgment to determine what can be handled independently and what requires the President's involvement or decision.
• Navigate obstacles, competing priorities and challenging situations with persistence, professionalism and discretion while remaining focused on achieving the required outcome.
• Use AI platforms and modern productivity technology at an expert level to accelerate research, communication, planning, organization, problem solving and execution.
• Identify opportunities to automate or streamline recurring work and executive-office processes using AI and technology.
• Coordinate confidential business and personal matters with a high degree of discretion and judgment.
• Travel as required and assist with special projects or assignments that may fall outside a conventional administrative role.

What You Bring

• Demonstrated experience supporting a President, CEO, entrepreneur, senior executive or similarly demanding principal in a role requiring significant independent execution and coordination.
• Exceptional resourcefulness and demonstrated ability to solve difficult or unexpected problems independently
• Naturally proactive, solutions-orient