Executive Operations Coordinator

Monark; White Rock; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading company in White Rock is seeking an Executive Operations Coordinator to support their COO. The role involves project management, executive support, and communication coordination. Ideal candidates will have 3+ years of experience in a dynamic environment, showcasing exceptional organizational and communication skills.

Qualifications

• 3+ years supporting C-level executives in a fast-paced environment.
• Experience with project coordination or operations is highly preferred.

Responsibilities

• Oversee progress on cross-functional initiatives and ensure alignment.
• Manage complex calendars and coordinate meetings for the COO.
• Support communication flow between departments and executive leadership.

Skills

Time Management

Multitasking

Organizational Skills

Communication

Emotional Intelligence

Tech Proficiency

Job description

Monark White Rock, British Columbia, Canada

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Monark White Rock, British Columbia, Canada

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Job Openings

Executive Operations Coordinator

Operations & Customer Success - White Rock, British Columbia

Department

Operations & Customer Success

Employment Type

Permanent - Full-Time

Minimum Experience

Experienced

Compensation

$60,000 - $80,000

About Monark

At Monark, we are builders, collaborators, and changemakers. Our diverse portfolio spans real estate, healthcare, and strategic investments—all unified by a shared mission: to drive impact through integrity, innovation, and execution. We operate at a fast pace, guided by purpose and committed to delivering meaningful results.

The Opportunity

We’re seeking a highly organized, strategically-minded, and proactive Executive Operations Coordinator to support our Chief Operations Officer (COO)—someone who thrives in a dynamic environment and can seamlessly blend executive-level support with project and operations management.

What You’ll Do

Project & Operations Management

• Oversee progress on cross-functional initiatives and ensure alignment with strategic goals.
• Track project timelines, deadlines, deliverables, and interdependencies.
• Identify potential roadblocks early and work with stakeholders to resolve them.
• Maintain a pulse on day-to-day operations, helping teams stay on track and aligned.
• Deliver timely updates and insights to leadership on project and operational status.
  
  

Executive Support

• Manage complex calendars and coordinate meetings, calls, and travel for the COO.
• Prioritize incoming requests and adjust schedules according to shifting business needs.
• Prepare agendas, take meeting minutes, and track follow-up actions.
• Serve as a key liaison between the COO and internal/external stakeholders.
• Handle sensitive and confidential information with discretion and professionalism.
  
  

Communication & Coordination

• Support communication flow between departments and executive leadership.
• Ensure team members are aligned on timelines, goals, and key deliverables.
• Lead or participate in check-ins, stand-ups, and progress tracking meetings.
• Keep detailed records of project plans, decisions, and outcomes.
  
  

Tools & Reporting

• Use project management tools to track and assign tasks.
• Assist in creating executive presentations, strategy reports, and updates.
• Help organize data and provide insights to support decision-making.
  
  

What You Bring

• 3+ years supporting C-level executives in a fast-paced, multifaceted environment.
• Experience with project coordination or operations is highly preferred.
• Outstanding time management, multitasking, and organizational skills.
• Excellent communication skills—written, verbal, and interpersonal.
• High level of professionalism, discretion, and emotional intelligence.
• Strong tech proficiency
• A proactive mindset—you don't wait to be asked; you anticipate and act.
  
  

First Name

Last Name

Email

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–Select–

Postal Code

Country

Canada

Resume

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Desired Pay

Website, Blog, or Portfolio

LinkedIn Profile URL

Are you legally entitled to work in Canada?

Are you currently living in Surrey/ White Rock area? If not, how do you plan to commute?

Why do you want to work for us?

Thank You

Your application was submitted successfully

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Management and Manufacturing

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