Foundation - Executive Operations Manager

Clark College; Vancouver; Hybrid; USD 60,000 - 90,000; Full time

Job summary

An established industry player is seeking an Executive Operations Manager to provide high-level administrative support and enhance operations. This role involves managing the CEO's calendar, coordinating Board meetings, and overseeing office functions to ensure a positive workplace culture. You'll collaborate across departments to drive special projects and events, while also supporting HR activities. With a hybrid work policy and comprehensive benefits, this position offers a unique opportunity to make a significant impact in the community through education and innovation.

Benefits

Comprehensive medical, dental, and vision insurance

Generous PTO allocation

Hybrid work policy

Retirement options

Office closures during holidays

Qualifications

• 5+ years of experience in office management or executive assistance.
• Experience in nonprofit or higher education environments is a plus.

Responsibilities

• Manage the CEO's calendar and coordinate Board meeting logistics.
• Oversee daily office functions and ensure a welcoming environment.
• Support HR activities and maintain confidentiality of records.

Skills

Organizational Skills

Project Management

Communication Skills

Technical Proficiency

Problem-Solving

Critical Thinking

Education

Bachelor's Degree

Tools

Microsoft Office Suite

Zoom

Job description

Description

About Clark College Foundation:

At Clark College Foundation, we are driven by a shared passion to empower our community through education, opportunity, and innovation. As part of our team, you'll have the chance to directly impact the lives of students and families in Southwest Washington, creating lasting change and fostering a culture of equity, diversity, and inclusion. Clark College is a top-rated community college, and by joining the Foundation, you'll be supporting an institution that's recognized for excellence in education and student success. Here, you'll collaborate with a dedicated group of professionals who are committed to creative problem-solving and bold thinking, all while being part of a respected organization that's leading the way in philanthropy and advocacy work.

We offer competitive compensation packages, a hybrid work policy that supports work-life balance, and a generous PTO allocation, including two weeks of office closures; one at the end of December and another week during the July 4th holiday. On top of that, you'll have access to comprehensive medical, dental, and vision insurance, as well as retirement options that ensure your future is well taken care of. If you're ready to make an impact and be part of something bigger, Clark College Foundation is the place for you!

Position Summary:

The Executive Operations Manager provides high-level administrative and operational support. Responsible for maintaining and enhancing operations at Clark College Foundation, this role delivers detailed administrative coordination, facility oversight, vendor management, and logistical support for both internal and external activities. Reporting to the Executive Associate to CEO and Board of Directors, the Manager shares responsibility for critical functions such as board operations, internal communications, and staff engagement initiatives - all with a focus on operational execution. By collaborating across departments and with external partners, the Executive Operations Manager ensures seamless support for the Executive Associate, CEO, CFO, Board of Directors, and Foundation staff, aligning day-to-day execution with the Foundation's mission and strategic priorities. This execution-focused position complements the Executive Associate's strategic leadership, translating high-level plans into actionable workflows and successful outcomes.

Position Responsibilities

Job Duties and Responsibilities:

Executive and Board Support:

• Manage the CEO's complex calendar with intention and accuracy. Coordinate logistics, materials, and follow-up for Board meetings and committees.
• Assist with guest and donor visit planning and support the administration of our Board management platform (OnBoard) to ensure smooth operations and strong leadership engagement.

Culture Building and Cross-Team

• Act as a connector across departments, supporting onboarding, staff engagement programs, internal communications, and operational initiatives that build a positive, collaborative workplace culture.

Office Operations and Facilities

• Oversee daily office functions including visitor management, mail, phones, supply inventory, vendor coordination, facility maintenance, and workspace organization. Ensure shared spaces are safe, professional, and welcoming, while tracking related expenses and vendor contracts.

HR and Policy Administration

• Support the Foundation's HR activities by coordinating staff onboarding/offboarding logistics, assisting with handbook updates, tracking compliance training, and maintaining the confidentiality and integrity of HR records.

Strategic Projects and Event Support

• Help drive special projects and events by coordinating timelines, logistics, vendors, and communications across teams. Lead implementation efforts for projects such as office improvements, system upgrades, and staff or Board events.

Safety and Security Management

• Serve as the Foundation's Emergency Building Coordinator, leading safety drills, maintaining security systems, and managing building access to create a safe and secure environment for staff and guests.

Additional duties assigned as needed.

Qualifications

Education and Experience:

• Minimum of 5 years of experience in office management, executive assistance, project coordination, or related administrative support roles.
• Experience in nonprofit, higher education, or similarly complex environments is a plus.

Preferred Qualifications and Competencies:

• Organizational and Project Management Skills
• Communication and Collaboration Skills
• Technical Proficiency: Skilled with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Zoom, and other collaboration tools.
• Problem-Solving and Adaptability
• Critical Thinking and Sound Judgment

Preferred Qualifications and Competencies:

• Requires occasional evening or weekend availability to support special events, Board meetings, or other time-sensitive activities. Advance notice will be provided when such hours are necessary.
• Involves moderate physical activity related to office and event management, including occasional lifting of supplies or equipment (up to 25 lbs.) and hands-on involvement in event setup, room arrangements, or facilities upkeep as needed.

Supplemental Information

Required Online Application Materials:

• Clark College Foundation Online Application
• Cover letter - describe your background, experience, related qualifications, and how they align with the responsibilities of this position
• Current resume with minimum of three professional references

Please apply online athttps://apply.appone.com/job/67fed7ec4d3e73c86b70dec3

Applications will be reviewed on a rolling basis and will remain open until the correct candidate is found.

Clark College Foundation is committed to promoting diversity, equity, and inclusion and welcomes applications from individuals of all backgrounds, including but not limited to race, ethnicity, gender identity, sexual orientation, age, disability, and veteran status. The Clark College Foundation is an equal-opportunity employer and ensures equal employment opportunities in accordance with state and federal laws.

If you are excited about this role and feel that you can contribute to the organization, but your experience does not exactly align with every qualification listed above, we encourage you to apply.

Clark College Foundation

1933 Fort Vancouver Way

Vancouver, WA 98663

Phone: [phone]