Executive Operations Coordinator

CanMar Recruitment; Surrey; On-site; CAD 70,000 - 90,000; Full time

Job summary

A leading company is seeking an Executive Operations Coordinator to support their COO. The ideal candidate will thrive in a dynamic environment, blending executive-level support with project management. Responsibilities include overseeing projects, managing calendars, and ensuring effective communication across teams. This role demands outstanding organizational skills, discretion, and a proactive mindset.

Qualifications

• 3+ years supporting C-level executives.
• Experience with project coordination preferred.

Responsibilities

• Oversee progress on cross-functional initiatives.
• Manage complex calendars for the COO.
• Support communication flow between departments.

Skills

Time Management

Multitasking

Organizational Skills

Communication

Emotional Intelligence

Tech Proficiency

Proactive Mindset

Tools

Project Management Tools

Job description

We are proud to partner with Monark Group in their hiringa highly organized, strategically-minded, and proactive Executive Operations Coordinator to support their Chief Operations Officer (COO)—someone who thrives in a dynamic environment and can seamlessly blend executive-level support with project and operations management.

About Monark :
Monark Group is a diversified holding company committed to powering strategic growth and innovation across three core arenas: Global Shipping Logistics, Health Technology, and Real Estate Development. With more than five decades of industry expertise, we combine deep technical know-how, rigorous quality standards, and a people-first culture to deliver measurable impact for our clients, partners, and communities.
At Monark Group, their mission is toinnovate responsibly—partnering with purpose-driven organizations to solve complex challenges, empower people, and build resilient ecosystems. Recognized as aGreat Place to Workfor 2024–2025, we cultivate a culture of integrity, collaboration, and continuous improvement:

• Integrity & Trust: We hold ourselves to the highest ethical standards in every endeavor.
  
• People Empowerment: We invest in our team’s growth, believing that empowered individuals drive the greatest impact.
  
• Innovation & Excellence: We challenge conventions, embracing bold ideas and cutting-edge technologies to deliver best-in-class solutions.
  
• Sustainability & Community: We prioritize long-term, responsible growth—balancing business goals with environmental stewardship and social responsibility.
  

Key Responsibilities:

Project & Operations Management

• Oversee progress on cross-functional initiatives and ensure alignment with strategic goals.
  
• Track project timelines, deadlines, deliverables, and interdependencies.
  
• Identify potential roadblocks early and work with stakeholders to resolve them.
  
• Maintain a pulse on day-to-day operations, helping teams stay on track and aligned.
  
• Deliver timely updates and insights to leadership on project and operational status.
  

Executive Support

• Manage complex calendars and coordinate meetings, calls, and travel for the COO.
  
• Prioritize incoming requests and adjust schedules according to shifting business needs.
  
• Prepare agendas, take meeting minutes, and track follow-up actions.
  
• Serve as a key liaison between the COO and internal/external stakeholders.
  
• Handle sensitive and confidential information with discretion and professionalism.
  

Communication & Coordination

• Support communication flow between departments and executive leadership.
  
• Ensure team members are aligned on timelines, goals, and key deliverables.
  
• Lead or participate in check-ins, stand-ups, and progress tracking meetings.
  
• Keep detailed records of project plans, decisions, and outcomes.
  

Tools & Reporting

• Use project management tools to track and assign tasks
  
• Assist in creating executive presentations, strategy reports, and updates.
  
• Help organize data and provide insights to support decision-making.
  

Requirements

• 3+ years supporting C-level executives in a fast-paced, multifaceted environment.
  
• Experience with project coordination or operations is highly preferred.
  
• Outstanding time management, multitasking, and organizational skills.
  
• Excellent communication skills—written, verbal, and interpersonal.
  
• High level of professionalism, discretion, and emotional intelligence.
  
• Strong tech proficiency
  
• A proactive mindset—you don't wait to be asked; you anticipate and act.
  

Aboutdestinationone Consulting

destinationone Consulting is a North America–based strategic recruitment, executive search, and HR advisory firm serving purpose-led organizations across high-impact industries. Our sector expertise spans CleanTech, Education and EdTech, Health and Med Tech, Healthcare and Wellness, Government (Municipal, State, and Federal), Non Profit, Sustainability and other public sector domains.

How to Apply

If this opportunity aligns with your skills and career goals, please apply with an updated resume in MS Word format. While we may not be able to contact everyone, we will connect with candidates whose profiles match the requirements of the role.

Rest assured, your profile will remain in our network, and we’ll reach out when a suitable opportunity arises.

To learn more about us and stay updated on opportunities, follow destinationone Consulting on LinkedIn .

Thank you for considering destinationone Consulting—we’re excited to support you in your career journey.