Executive Office Assistant-Bookkeeper

Randstad Canada; Niagara-on-the-Lake; On-site; CAD 68,000 - 73,000; Full time

Job summary

A non-profit organization in Niagara-on-the-Lake seeks an Executive Assistant & Bookkeeper. This full-time role involves managing bookkeeping functions and providing administrative support to executive leadership. The ideal candidate will be organized, detail-oriented, and capable of handling confidential information. The position offers a competitive salary and benefits, fostering a diverse and inclusive work environment.

Benefits

Dental Insurance

Extended Health

Life Insurance

Free Parking

PTO/Vacation

Qualifications

• Minimum 4 years' experience in bookkeeping and financial management.
• Knowledge of government filings and compliance.

Responsibilities

• Manage daily office operations and correspondence.
• Prepare monthly financial reports and assist with budgeting.
• Coordinate board meetings and support governance activities.

Skills

Proficiency in QuickBooks Online

Microsoft Excel

Financial Management

Education

Post-secondary education in Finance, Accounting, Business Administration

Job description

Executive Office Assistant-Bookkeeper

Location: Niagara on the Lake

We are currently seeking a highly organized and detail-oriented Executive Assistant & Bookkeeper to support a non-for-profit organization's daily operations. This full-time role is critical to the financial and administrative functions of our client organization. The successful candidate will primarily manage all bookkeeping functions, including accounts payable and receivable, bank reconciliations, payroll processing, financial reporting, and maintaining accurate records.

In addition to bookkeeping, this role provides administrative support to executive leadership, assists with meeting preparation and documentation, coordinates governance-related tasks, and ensures compliance with policies and regulations. The ideal candidate will be proactive, trustworthy, and capable of handling confidential information with discretion, contributing to smooth daily operations and long-term financial planning.

Advantages

1. Salary: $68,000-$73,000 annually
2. Full-Time, Permanent
3. Monday to Friday, Daytime Hours
4. Benefits: Dental, Extended Health, Life Insurance
5. Fully On-Site with Free Parking
6. PTO/Vacation

Responsibilities

1. Provide executive support to the Executive Director, including scheduling, travel, and document preparation.
2. Manage daily office operations, supplies, and correspondence.
3. Coordinate board and committee meetings, take minutes, and support governance activities in compliance with ONCA and bylaws.
4. Maintain financial records using QuickBooks Online; process payroll, invoices, and expenses.
5. Prepare monthly financial reports; assist with budgeting, cash flow, and financial tracking.
6. Handle government filings and procurement policies.
7. Maintain organized filing systems for administrative and financial documents.
8. Oversee employee records, benefits, and time-off tracking.
9. Support recruitment and onboarding processes.
10. Liaise with banks and external partners as needed.
11. Perform other duties to support operations.

Qualifications

1. Post-secondary education in Finance, Accounting, Business Administration, or related field.
2. Proficiency in QuickBooks Online, Microsoft Excel, and payroll systems (minimum 4 years' experience).
3. Knowledge of government filings (HST, WSIB, CRA, payroll taxes, Corporate Tax Filing).
4. Ability to present complex financial information clearly and manage multiple priorities.
5. Familiarity with ONCA compliance and non-profit governance is an asset.

Summary

If your skills and experience align with this role, we encourage you to apply directly through this job posting.

Randstad Canada is committed to fostering a diverse and inclusive workforce. We actively develop strategies to increase equity, diversity, and inclusion, examining policies and practices throughout the employment lifecycle. We support accessibility and accommodation needs; please contact [e-mail] for assistance during the application or interview process.